Loughborough University - Project Manager

Loughborough University Project Manager Candidate Information Pack

Contents Executive Summary Loughborough University Our Strategic Drivers The Estate The Role

Further Information Application Process

Executive Summary

Loughborough University is seeking to appoint a Project Manager to lead a diverse range of campus development projects. Loughborough University is consistently placed highly in the guides and league tables on UK Univer- sities. This is in recognition of its strength as a research-intensive university which also provides an exceptional student experience. Notably the University has been recognised as the best university in the world for sports-related subjects. The University’s main base is a superb 523 acre single-site campus that offers great facilities for students, staff, partners, and visitors. With an estimated estates investment programme of c. £200m over the next 5 years, the University is seeking to appoint a Project Manager to join its Estates team. Working within a high-performing team of Project Managers, this is key role that takes responsibility for developing, defining, procuring and managing a diverse range of refurbishment, maintenance and new building projects across the University’s diverse estate portfolio.

Loughborough University

Here at Loughborough we take pride in offering an experience and creating a community that you can be proud to be a part of.

• Our teaching and learning offers academic excellence in a broad range of disciplines, from sport and exercise science to engineer- ing, business and the arts, and was recently awarded Gold in the Teaching Excellence Framework (TEF). • Our renowned student experience gives every student the opportunity they need to achieve their full potential. Our strong con- nections to industry boost these opportu- nities by providing students with access to placements. They also form the backbone of our enterprising outlook which is helping business to innovate, expand and improve performance. • Our approach to creating an exceptional student experience and delivering the high- est level of teaching and learning is quite simple; we put our students at the heart of everything we do. The positive impact of this

approach was highlighted in the National Student Survey 2017 results, when Lough- borough was ranked the top mainstream university in England for overall satisfaction. • Our outstanding research is generating glob- ally important work that is driven by society’s need for solutions to real-life issues, making it not only cutting-edge, but relevant too. • Our reputation for sporting excellence, which spans performance, facilities, expertise and working partnerships, confirms our position as the number one university for sport. • Our superb 540 acre single-site campus is the University’s most glorious asset, offering great facilities for students, staff and visitors to the University. • Our Students’ Union is one of the very best in the country

The elements above, combined with our focus and a strong sense of community spirit, has created something that is truly special and distinctive amongst UK universities.

Our Strategic Drivers

Sport, health & wellbeing • We will use our world-lead- ing research and innovation in sport and exercise to de- liver benefits to the world of sport and improvements to public health. • We will ensure all our stu- dents appreciate and can ac- cess the benefits of healthy lifestyle for themselves and others. • We will advance and apply our knowledge and under- standing of the links be- tween exercise, nutrition, physical and mental health to improve wellbeing across diverse communities. • We will be internationally recognized for our contri- butions to realizing physical

Climate change and net zero • We will grow our research and innovation capacity, in areas such as clean energy and the circular economy, to enable the university to play a leading international role in responding to the climate emergency. • We will develop students who have a high degree of climate change awareness and carbon literacy so that they can take responsibili- ty for sustainable actions in themselves and others. • We will help diverse commu- nities around the globe adapt and prosper in a changing world climate. • We will bring together our creative, analytical and tech-

and mental health benefits from sport and exercise. • We will build on our global position in sport and exer- cise to drive, innovate and impact sport, health and wellbeing both nationally and internationally. • We will seek and engage strategic partnerships that will amplify our impact on sport and help deliver en- hanced benefits to health and wellbeing. • We will create and active and accessible environment that enables sporting talent to flourish and benefits the physical and mental wellbe- ing of our staff, students and partners.

nological expertise to accel- erate a reduction of global emissions. • We will use our expertise and influence to help sport - ing policy makers and or- ganisations in their transition to net zero. • We will seek and engage strategic partnerships that will strengthen our response to the climate emergency and help accelerate pro- gress towards net zero. • We will engage staff, devel- op our estate, and change working practices to achieve net zero emissions from our own operations. Vibrant and inclusive com- munities

• We will bring together cre- ative and communication skills alongside analytical and technological approach- es to find novel solutions to societal issues such as wealth inequality, the spread of disinformation and inter- national security. • We will ensure that our life-shaping student expe- rience develops individuals who have a positive influ - ence across diverse com- munities, improving society and enriching cultures. • We will spotlight and ad- dress concerns and ine- qualities faced by a diverse range of people, with impact spanning local and interna- tional communities.

of knowledge and expertise on global societal and cul- tural issues, informing pol- icy-makers, the public and the world’s media. • We will harness our pre-em- inence in sport to engage people, across all aspects of diversity, in the benefits of physical activity. • We will seek and engage strategic partnerships to am- plify our impact on societal and cultural issues. • We will create an environ- ment where interdiscipli- nary research and innova- tion teams can flourish and ensure that Loughborough University is anti-discrimi- natory, diverse and inclusive – creating a culture where everyone feels they belong.

• We will be a trusted source

The Estate One inspiring university, two inspiring campuses

Loughborough campus • The superb 540 acre single-site campus is the University’s most glorious asset, offering great facilities for every aspect of student life, with plenty of open space, gardens and sports areas, interspersed with academic buildings and student accommodation. • We have a wide variety of shops, cafés, restaurants and bars across the campus, with food from takeaway snacks to high-class restaurants. London campus • In 2012, the Queen Elizabeth Olympic Park was the home of the celebrated London Olympic and Paralympic Games. Now the Park is one of the most exciting new developments in London, Here East – and Loughborough University is part of it. • Loughborough University London is an inspiring postgraduate campus that enhances our exist- ing world-class partnerships and excellence in research, to deliver an industry-focused learning experience that is second to none. • The campus is based in the former press and broadcast centres at the 2012 Olympic and Paralym- pic Games, and currently offers 33 full and part-time master’s programmes.

The Role

• All line managers within E&FM. • Other service departments within the Univer- sity. • School and Departmental managers and ad- ministrators. • Finance Office. Standards of Performance • Performance in line with Personal Develop- ment Review and wider University strategy and objectives • Integration within the department and con- structive relationship management • Delivering projects safely in accordance with the project brief and providing value for mon- ey • Works carried out to required University and legislative standards. • Compliance with University procedures. • Effective management of multiple projects and University processes Points To Note The purpose of this job description is to indicate the general level of duties and responsibility of the post. The detailed duties may vary from time to time without changing the general character or level of responsibility entailed. Special Conditions All staff have a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff are therefore required to adhere to the University’s Health, Safety and Environmental Policy & Procedures. All staff should hold a duty and commitment to observing the University’s Equality & Diver- sity policy and procedures at all times. Duties must be carried out in accordance with relevant Equality & Diversity legislation and University policies/procedures. Successful completion of probation will be de- pendent on attendance at the University’s man- datory courses which include Respecting Diver- sity and, where appropriate, Recruitment and Selection. Organisational Responsibility Reports to the Head of Programme Manage- ment Office.

• To project manage capital works with a min- imum of supervision, preparing and present- ing reports as required. • To provide procurement advice to University clients on construction works. • To obtain briefs from clients and test the briefs. • To assist clients in preparation of design pro- posals and employers requirements. • Undertake feasibility studies and prepare budget estimates. • To develop design proposals with consult- ants as required. • To brief and appoint external consultants on project requirements and to monitor the per- formance of the team and the project. • To control and supervise contractors working on site. • To liaise with other members of E&FM and co-ordinate works. • To develop and maintain, in conjunction with the E&FM Services section, the standardisa- tion of specifications and working methods. • To understand and implement Health and Safety policies and requirements for yourself and others, commensurate with your level of responsibility within the Department to ena- ble you to discharge your other duties and responsibilities safely. Communication To work as an active member of the PMO sec- tion in the first instance and as a team member of E&FM. Training To attend appropriate personal development courses. Authority • To be responsible for the delivery of the core duties. • To raise orders and payments to suppliers and contractors for authorising by others. • To dispose of redundant goods and materi- als, following agreed procedures. • Such other authority specifically delegated.

The role of Project Manager With an estimated estates investment pro- gramme of c. £200m over the next 5 years, the University is seeking to appoint a Project Man- ager to join its Estates team. Working within a high-performing team of Project Managers, this is key role that takes responsibility for develop- ing, defining, procuring and managing a diverse range of refurbishment, maintenance and new building projects across the University’s diverse estate portfolio. Programme Management Office (PMO) The PMO is responsible for providing multi-dis- ciplinary consultancy services, including project management, for the University. The section mainly consists of architects, building surveyors, technicians, engineers, who manage the property portfolio and development require- ments of the University. These posts have been created to strengthen the existing project man- agement team in response to demand for super- vision of major/minor/LTM capital projects with values between £50k and £50m. Each project manager is expected to work with a minimum of supervision to deliver projects from inception to completion and to be able to demonstrate value for money for the University, though this is not necessarily a project at minimum cost. The section is based in attractive, modern, open plan, team oriented offices and is well equipped with the latest hardware and software.

Job Description

Job Grade: Management & Specialist Grade 7

Job Purpose To act as project manager/client representa- tive for the University on its major/minor/LTM capital projects responsible for appointing and managing teams of external consultants. The post-holder will be required to undertake the du- ties of a designer in taking briefs and other tech- nical works associated with the planning and execution of projects.

Functional Contacts • All staff within the PMO section • All staff within the Services section.

Job Duties

PERSON SPECIFICATION Your application will be reviewed against the essential and desirable criteria listed below. Applicants are strongly advised to explicitly state and evidence how they meet each of the essential (and de- sirable) criteria in their application. Stages of assessment are as follows: 1 – Application 2 – Test/Assessment Centre/Presentation 3 – Interview


Desirable Criteria


Experience of management within large complex organisations

1, 2, 3


Previous experience acting as client representative.

1, 2

Previous experience of delivering projects under BIM.

1, 2


Essential Criteria

Stage 1, 2, 3

Use of MS project

1, 2, 3

Experience of building design and specification across a broad spectrum of building types. Knowledge of building services design and specification as part of the design process Knowledge and previous use of traditional, D and B procurement routes/contract forms.


Knowledge of sustainable design construction and management systems including passivhaus/enerphit.

1, 2, 3

1, 2, 3

Skills and Abilities Skills in related professional discipline or technical/advisory organi- sations 2 Education Membership of relevant professional institute. 1

1, 2, 3

Project management from inception to completion. 1, 2 Preparation of and monitoring for compliance with ER documents. 1, 2 Use of computer aided design. 1, 2 Management of teams of construction professionals and contrac- tors. 1, 2, 3 Sound practical knowledge of construction industry. 1, 2, 3 Knowledge of Health and Safety Legislation and experience of its application to construction projects. 2 Recent experience of managing a variety of construction contracts 1, 2, 3

Conditions of Service The position is FULL TIME and OPEN-ENDED. Salary will be on Management & Specialist, Grade 7, (£42,149 – £50,296) per annum, at a starting salary to be confirmed on offer of appointment. The appointment will be subject to the University’s normal Terms and Conditions of Employment for Academic and Related staff/Operational and Administrative staff, details of which can be found here. The University is committed to enabling staff to maintain a healthy work-home balance and has a number of family-friendly policies which are available here We also offer an on-campus nursery with subsidised places, subsidised places at local holiday clubs and a childcare voucher scheme (further details are available here) In addition, the University is supportive, wherever possible, of flexible/dynamic working arrange - ments. We also strive to create a culture that supports equality and celebrates diversity throughout the campus. The University holds a Bronze Athena SWAN award which recognises the importance of support for women at all stages of their academic career. For further information on Athena SWAN.

Skills and abilities Enthusiasm, confidence and initiative to be able to lead projects. 2, 3 Negotiation skills sufficient to be able to ensure that the objectives of projects are met. 2, 3 Ability to identify and solve problems relating to specific projects. 2, 3 Ability to work as part of a team as well as independently. 2, 3 IT skills sufficient to be able to produce reports and statistical infor - mation. 1, 2 Experience of taking briefs from non-construction clients. 2, 3 Ability to manage multiple projects at any one time and prioritise a demanding workload. 1, 2, 3 Excellent communication skills sufficient to be able to deal with a wide range of people. 2, 3 Ability to present information professionally, in a variety of ways. 1, 2, 3 Education Educated to degree level or equivalent. 1 To have achieved or be willing to work towards achieving the NE- BOSH Construction Management certificate. 1,2 Training Continually updating personal development to extend management and technical skills in line with the E&FM Personal Development Review. Continually improving on attributes and competences re- lated to the above. 2

To observe the University’s Equality, Diversion and Inclusion Policy with specific focus on the Equal Opportunities:Code of Practice at all 3


Loughborough University strives to ensure working life at the University is productive, rewarding, enjoyable and healthy with a commitment to staff development, a range of initiatives to support staff wellbeing and excellent opportunities for achieving work-life balance.


• A generous holiday allowance (30 days + 8 Bank Holidays + 6 University closure days)

• Excellent pension provision

Why work with us?

In addition to a salary to attract industry-leading candidates, the University provides a

Further information on working at the University can be viewed at www.lboro.ac.uk/services/hr/benefits/

number of other benefits outlined opposite

APPLICATION PROCESS For a confidential conversation please contact our advisors Ben Duffill (ben.duffill@mrgpeople.co.uk) and Nicholas Coppard (nicholas.coppard@mrgpeople.co.uk) of The Management Recruitment Group on 0203 962 9900. Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages). Applications should be sent to nicholas.coppard@mrgpeople.co.uk


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