THE ROLE
Job title:
Principal Project Manager
Department Division:
Capital Development Estates Division
Accountable to:
Director, Assistant Director, Capital Development
Job Summary The post holder will be a senior member of the Capital Development section of Estates.
9. Building and maintaining a virtual team, environ- ment consisting of colleagues across the School ( i.e. Finance, Residences / Catering, Facilities Manage - ment and Student Experience ) and other external advisers such as legal and cost consultants etc. 10. Coordinating the review of information pre- pared by the contractor and tracking any com- ments on the same ensuring actions are closed or responded to. 11. Considering items and advising the School on matters submitted by the contractor for ‘ approval ’ , as required by the Project Agreement. 12. Ensuring change control procedures, to robust- ly protect the School ’ s interests and ensure the best value is achieved in all areas. 13. Reviewing the progress of the works and pre - paring reports for the School ’ s Project Board. 14. Receive and assess any application for claims, seeking advice as appropriate from the School ’ s advisors, advising on the validity of same and mak- ing recommendations to the Project Sponsor and Project Board. 15. Monitoring that commissioning and inspections are being carried out by the Independent Tester. 16. Ensuring the School is appropriately repre- sented at the handover of buildings along with any School Stakeholders. 17. Establish and maintain, throughout the Con- tract, all Contract records including, but not limited to, contractual documentation, communications, and any performance tracking. 18. Throughout the Contract, identify issues and risks as soon as they arise and manage these, by suggesting solutions and strategies to address
them. This includes ensuring Risk Registers are kept up to date.
25. Work within the School ’ s standards and procedures.
DUTIES AND RESPONSIBILITIES
Programme Management Role 1. Relationship Management: establishing, sup - porting and maintaining relationships for Glengall Road and Bankside projects: project sponsor, CFO; School Representative, Director of Residential Ser- vices, communication routes and systems through- out the life of the contract so that a sustainable partnership of trust and respect is maintained. 2. Ensuring obligations and responsibilities of the Development Partner and School are met, ensur- ing, risks, payments under the contract, reporting and change are all managed effectively so that value for money and continuous improvement are achieved. 3. Ensuring that the School meets its planning, design and construction-related contractual obliga- tions under the Project Agreement. 4. First point of contact between LSE and Develop- ment Partner ( at a working level rather than Board / financial level ) – requests for information, internal contacts, etc 5. To coordinate the Schools approach to planning and design matters including communication strat- egy and necessary liaisons with the local authority, GLA, statutory bodies and neighbour relations. 6.To manage internal stakeholder relationships, particularly in the development of the design and specification. 7. Primary LSE interface on development of techni- cal specification e.g. room sizes, numbers, catering, social space, MEP, fire, lifts etc
19. Identifying defects and bringing them to the attention of the School.
26. To ensure that, insofar as compatible with the relevant Project Agreements, all procurement is carried out in accordance with LSE financial and purchasing policies and other procedures as set down by the Director of Capital Development and / or Director of Estates. 27. To act as “ Secretary ” to the Project Work Group designated to oversee the implementation of each particular project, attendance at design team meetings and site progress meetings, including the preparation of reports, agendas, minutes and presentations. Flexibility To deliver services effectively, a degree of flexibility is needed, and the post holder may be required to perform work not specifically referred to above. Equality and Diversity To uphold the School ’ s commitment to equality of respect and opportunity, as set out in the Ethics Code, we will treat all people with dignity and re- spect, and ensure that no one will be treated less favourably because of their role at the School, age, sex, disability, gender identity, race, religion or belief, sexual orientation, marriage and civil part- nership, pregnancy and maternity, or social and economic background. For the full Equity, Diversity and Inclusion policy statement, please see the EDI website Environmental Sustainability The post holder is required to minimise environ- mental impact in the performance of the role, and actively contribute to the delivery of the LSE Envi- ronmental Policy.
20. Issue monthly reports to the Project Board that should include the following: - Statement on H & S - Report on Construction - Quality - Programme – Including next-phased occupation - Defects - Potential construction / design issues arising / requiring addressing over the following month. - Items previously identified and progress on the same - New issues to be addressed - Possible future issues - Interface issues
- Stakeholder Engagement
- Meetings in past periods and issues - actions to be addressed - Future engagement - Communications
21. LSE focussed risk register
Budget reporting 22. To prepare and submit regular reports on pro- gress against programmes, budgets and briefing objectives. 23. Act as “ Secretary ” to the Project Board desig - nated to oversee the development of the project / ( s ), including the preparation of reports, agendas, minutes and presentations. 24. Any other duties as may be assigned from time to time by the Deputy Director of Estates ( Capital and Development ) or their nominee.
8. Documenting and accurately relaying the Schools instructions and clarifications.
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