Estates Programmer / Scheduler Information for Candidates
Contents
Introduction from the Vice Chancellor
Page 02
About Leeds Beckett University
Page 03-04
Our Vision and Values
Page 05
Introduction and Overview
Page 06
Job Description
Page 07-10
Employee Specification
Page 11-12
Recruitment Process
Page 13-14
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Introduction from the Vice Chancellor
Dear Applicant Thank you for your interest in the post of Estates Programmer / Scheduler Based in the thriving city of Leeds, Leeds Beckett University is one of the UK’s biggest providers of professional education, training, research and development, transforming the lives and prospects of thousands of individuals and organisations. As one of the biggest organisations in Yorkshire we are a source of stability and pride for our regional and local community, contributing £500m to the economy every year.
This is an exciting and challenging period to be working in higher education. What our University stands for has never been more important. The Government is developing new measures of teaching excellence which it will publish to influence customer behaviour. Our city-region is considering the possibility of greater “devolution” from Westminster and we have a real chance to play an important role in this process and to help improve the prospects of local people. It is also a very exciting time to be joining our university, I do hope that you will consider making an application and we look forward to hearing from you. Professor Peter Slee Vice Chancellor
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About Leeds Beckett University
At Leeds Beckett University, we understand the impact of working hard and of having a bold, industrious spirit. Our joint aspiration is not just to create great graduates, but exceptional employees, dynamic citizens, and enterprising leaders. We believe that together we nurture the abilities that shape a lifetime, abilities that make us all ready for work, ready for life and ready to seize the opportunities that lie ahead. We are committed to putting students at the heart of everything we do and in recent months we have worked hard to create a distinctive proposition – a way of thinking, of questioning, of challenging, of doing. We believe the work we do genuinely transforms lives. We work closely with employers and partners to ensure that our students are fully-equipped to enter the world of work when they leave us and to ensure that we truly deliver the premise of our strapline: Opening minds. Opening doors.
We are one of the largest universities in the UK with 32,000 studying on our programmes in Leeds and abroad. We are also one of the biggest employers in the city with around 3,000 staff. Our staff and students come from more than 100 countries around the world, making up our Leeds Beckett community of learning and scholarship. We are committed to great customer service and we are proud to be the only university in the UK to hold both the Customer Service Excellence (CSE) and IIP (Gold) accreditations across our whole institution. Based in a major city, our two campuses offer contrasting learning environments – a modern campus in the heart of the city and an impressive historic campus in the nearby leafy suburb of Headingley. Our 190-year history of education began with the founding of the Leeds Mechanics Institute in 1824: we are extremely proud of our heritage and excited about our future.
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Our Vision and Values
Vision To be acknowledged for our commitment to student success, our innovation and enterprise, our global reach and strong local impact. Values Our values, which are the principles that guide the way we do things, are that we should be: Respectful We are inclusive, supportive and ethical in our behaviours and actions, actively valuing diversity. Professional We expect and uphold high standards, leading by example with integrity and responsibility.
Enterprising We identify and maximise opportunities, using our resources wisely and building on our strengths. Purposeful We are clear as to our shared plan and are committed to delivering this efficiently and effectively. Creative We stimulate innovation, imagination and discovery, generating challenging and original ideas. Inspiring We share our values and ideas with passion, energy and commitment, supporting all to achieve their potential.
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Introduction and Overview
Estate Objectives
Leeds Beckett University has a long history that is reflected in the current estate, being the product of a number of amalgamations of educational establishments dating back to 1824. The oldest property has its origins from 1752; the newest we currently have was delivered in 2010. We operate over two major campus sites with a further separate area of sports pitches and a considerable portfolio of leased space the majority of which supports specialist teaching. The last 5 year strategy saw the conclusion of a programme of consolidation within the estate creating a more cost effective and efficient building portfolio. We have clearly focused on our teaching estate and divested ourselves of non-essential buildings, including some of our residential portfolio. The current non-residential estate consists of 60 buildings with a Gross Internal Area of 129,175m2. This currently supports the teaching of 19,827 full time Students and 2,317 members of staff.
The main objective of the Estate Strategy is to support our strategic activities with the most efficient and effective estate that can be delivered within sustainable resources. To deliver this the Estates Services needs to: • provide a modern learning and working environment to meet our mission and vision; • facilitate a wide range of spaces to support developments, in teaching, research and enterprise activities; • create flexible space in order to adapt to future changes in educational requirements; • create space that is fully accessible, meeting all ability needs; • produce and maintain campus and estate development Master Plans; • generate a capital works programme which goes beyond the period of our current strategy; • address any inefficiencies in space usage with emphasis on flexibility and appropriate timetabling analysis; • regularly validate the space needs of our institution to ensure that functional suitability is maximized; • establish and maintain clear routine, statutory and long term sustainable maintenance plans to raise the condition of the estate; • consider opportunities for efficiencies through shared services with similar institutions; • reduce carbon emissions to meet carbon targets.
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Job description
Estates Programmer / Scheduler Purpose of the Job • Managing the Estates’ Capital Projects Master Programme; safeguarding its integrity, ensuring that all activities and milestones are logically linked and required resources aligned
• Supporting all workflow and budget scheduling activities across Estates Services (Projects, Maintenance, Space Planning and Sustainability)
• Support Project Managers across the Estates Services.
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Responsibilities 1. Working with project teams and the PMO, perform planning activities using Microsoft Enterprise Project Management software to enable, control and coordination, including the identification and reporting of Critical Paths throughout the various project activities across numerous internal disciplines and external project teams. 2. Create different project schedules/timelines at varying hierarchal levels, consolidating the schedules creating an integrated Master Programme. 3. Have an understanding of RIBA stages and ensure that programme critical path is aligned with appropriate approval gateways and milestones. 4. Maintain, develop and communicate the integrated Master Programme including all internal milestones and contracted deliverable milestones. 5. Support the capture of baseline schedules and helps to recalculate the remaining work. 6. Monitor actual progress and cash flow: once there is a baseline, ensure that any movement to this is subject to formal change control and, once changes are approved, that the project manager updates and incorporates the change and reports progress based on this. 7. Monitor and analyse resource levels against achievement to advise on resource levelling, identify potential over or under estimating for work effort across the portfolio and make recommendations to reconcile resource loading anomalies. Assisting in the recovery of overall programme slip, where applicable. 8. Attend management, project team and customer meetings as requested by the project manager to ensure that schedules are being maintained and updated as required, according to standards. 9. Assist management, project managers and colleagues to understand and accept scheduling concepts, tools and processes. 10. Uses the Project Governance Framework to produce and analyse weekly and monthly reports as required. 11. Review actual schedule achievements for estimating future similar projects and undertake to record any lessons learned.
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Job description continued
Equal Opportunities
We are committed to providing a non-discriminatory and harassment-free working environment for our employees. All our employees are expected to have due regard for those policies when carrying out their duties.
Health and Safety
You will maintain a positive attitude to Health and Safety in carrying out personal responsibilities and co-operate with Health & Safety policy/local rules/Codes of practice relating to Health and Safety.
Physical Conditions
You will be based at the City Campus, in the first instance.
Terms & Conditions
Terms & Conditions of Service are as determined by the Vice-Chancellor for Support staff (within a framework set by the Board of Governors), and will have regard to any national recommendations arising from negotiations between the Universities and Colleges Employers Association (UCEA), and the recognised trade unions in so far as these are adopted by the Board / Vice-Chancellor. Salary is currently within Grade 5. On appointment staff will normally be placed on the first point of the substantive grade for the post. Appointment above this will only be on an exceptional basis and subject to approval in line with our University’s Pay Policy.
*Support Staff
Annual leave entitlement begins at 38 days.
Hours of work per week = 37.
Probationary Period
Appointment to this position may be subject to a probationary period of up to12 months, in line with our probationary policy. A copy of our probationary policy is available on our website or on request from Human Resources.
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Pre-employment Health Assessment
Our University aims to ensure that all employees are placed in a job that is compatible with their health and physical abilities. In accordance with the Equality Act, questions relating to health are asked following an offer of appointment. All offers of appointment are subject to pre-employment health assessment.
Qualifications
In accordance with our pre-employment processes, it is University policy to verify qualifications for successful candidates. We will need evidence of those qualifications required by the employee specification and claimed on the application form.
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Person specification
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Estates Programmer / Scheduler Essential Qualifications, Skills, Experience & Knowledge
1. Possession of a degree in a relevant subject, working towards the equivalent.
2. A good knowledge of Microsoft Project and Microsoft’s Enterprise Project Management (EPM) or equivalent software.
3. An excellent understanding of project management principles with construction/maintenance knowledge.
4. A good knowledge of the different forms of construction contracts and sound appreciation of contractual arrangements.
Performance Attributes Please note that all the following criteria are essential. Planning and Organisation + Teamwork
5. A successful track record in producing Project Work Breakdown Structures (WBS) and calculating the necessary Resource Breakdown Structure, aligned with RIBA stages of design and delivery of construction projects. Experience of monitoring and analysing performance to ensure critical path is maintained and resource levels are optimised. Service Delivery 6. Experience of the organisation, delivery and coordination of high quality complex construction projects and programmes, actively seeking and acting on feedback from internal and external stakeholders in order to ensure the continuous improvement and enhancement of our estate, through efficient and effective project management. Teamwork 7. Evidence of the ability to work effectively in and across multiple teams simultaneously. Working collaboratively across teams to identify and pursue shared goals and enabling teams to achieve those challenging goals. Be able to adapt effectively to a fast changing environment. Communication 8. Evidence of excellent interpersonal and written/verbal communication skills including the ability to persuade, influence and establish positive working relationships that enable effective collaboration with a range of internal and external stakeholders. Creativity and Innovation
9. A proven ability to proactively identify new opportunities and implement new ways of working/creative solutions to complex problems using effective management information to underpin analysis and inform decision making.
Whilst these performance attributes may relate to this role more specifically for recruitment and selection purposes, following appointment, all members of staff are expected to demonstrate effective performance across all six of our University’s performance attributes.
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Recruitment Process
Application Process Applications should consist of a CV and covering statement outlining key matching experience and rationale for applying for the post.
Applications should be sent to; David Craven (david.craven@mrgpeople.co.uk) of The Management Recruitment Group via email.
The closing date for applications is Sunday 9th July 2017.
Shortlist interviews are scheduled for w/c 31st July 2017.
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The Management Recruitment Group
111 Piccadilly Manchester M1 2HY Tel: 0161 638 0936
68 King William Street London EC4N 7DZ Tel: 020 7959 2368
Regal House 70 London Road Twickenham TW1 3QS Tel: 020 8892 0115
www.mrgpeople.co.uk
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