The role
Space Planning:
wider University as necessary • Be aware of strategic changes and institutional planning within the organisation, particularly regarding student numbers and curriculum review, and advise of the impact upon space provision and allocation Data and Information Management • Develop a University wide space data register that identifies all occupied and vacant space, and take responsibility for the Space Management module within the Estates and Facilities CAFM system • Undertake periodic space audits, functional suitability and occupancy surveys as necessary to update data sets and for general estates planning purposes • Support the collection of the space management data for the annual Estates Management Record (EMR) and Transparent Approach to Costing (TRAC) returns, both institutionally important mandatory returns. • Research and bring examples of best practice and innovation, from both the HE and external sectors, forward for consideration by the Estates, Facilities and Capital Development (EFCD) senior management team and the Estate Strategy Group (ESG). • Develop visualisation tools for managing and allocating space across the estate, including a high- level notional space charging mechanism/system Innovation
• Act as the main point of contact for all space related enquiries and undertake site visits and building inspections as necessary to obtain a clear client brief • Proactively negotiate the allocation of space and its proposed use with a number of (often competing) stakeholder groups within Faculty and Professional Services. Provide professional challenge and rigour where required. • Develop property related business cases, including complex options appraisals and feasibility studies, with senior colleagues in Faculty and Professional Services to articulate investment requirements. • Undertake proactive space planning assessments of University buildings to identify opportunities to improve space utilisation through alternative approachs to allocation and management or re- design, providing reports/proposals and cost implications as necessary. • Procure the services of external consultants and manage service delivery and performance as required • Consider the health and safety implications of the number of building users and consider calculations of the maximum number of users. Apply the Workplace (Health, Safety and Welfare) Regulations 1992 in relation to workplace and space planning.
Policy and Strategy Development
• Develop and embed a Space Management Policy, a set of Space Management Guidelines and a Space Management Strategy within the organisation and review as necessary. • Support and contribute towards delivery of the Estate
Other
• Deputise for the Assistant Director, Property and Space Management as required
Strategy 2017-2027 KPI’s and projects identified within the capital and revenue funded estates investment programmes
Special Requirements
The post holder will be required to work flexibly across the University estate, at any of its locations, and may therefore occasionally be required to drive one of the University vehicles.
Collaboration:
• Work closely with timetabling and Faculties to ensure general and specialist teaching space is effectively utilised in terms of room frequency and occupancy through analysis of key data sets, including for example the student attendance monitoring and timetable systems. • Chair the Space Management Group (SMG) within the organisation, taking the lead to ensure space initiatives and activities are communicated with colleagues in the Professional Services structure and
Head of Space Manage
Senior level recruitment | 27 5
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