LONDON’S GLOBAL UNIVERSITY
DIRECTOR OF PROPERTY AND ASSET MANAGEMENT CANDIDATE INFORMATION PACK
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CONTENTS
Introduction
About UCL
Transforming UCL
The Role
Job Description
Person Specification
Working at UCL
Application Process
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Introduction
UCL’s estate is unique, rich in history, at the heart of London and diverse in use. Our 270 buildings are predominately located in Bloomsbury in Central London but with a number of specialist satellite sites beyond that. The scale, variety and complexity of the estate is unparalleled within the sector. To support the delivery of UCL’s 20-year strategy, UCL2034, we are delivering a £1.8bn capital investment programme to develop a truly inspiring estate for our students, staff, visitors and partners. This includes the development of UCL East, our new campus at the Queen Elizabeth Olympic Park, which will offer world class research, teaching and living accommodation within the largest cultural and educational development in Europe. UCL is London’s leading multidisciplinary university, with more than 13,000 staff and 42,000 students from 150 different countries. Founded in 1826 in the heart of London, UCL was the first university in England to welcome students of any class, religion, and the first to welcome women on equal terms with men.
As we continue to invest in creating a world-class, fit-for- purpose estate to support ou world-class research, teachin and enterprise activities, we are seeking to appoint to the post of Director of Property an Asset Management.
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About UCL
UCL is a diverse global community of world-class academics, students, industry links, external partners, and alumni. Our powerful collective of individuals and institutions work together to explore new possibilities. Since 1826, we have championed independent thought by attracting and nurturing the world’s best minds .
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As set out in UCL 2034 , UCL’s strategy is based on the following principal themes: Academic leadership grounded in intellectual EXCELLENCE A global leader in the integration of research and education, underpinning an inspirational student EXPERIENCE Addressing global challenges through our disciplinary excellence and distinctive CROSS-DISCIPLINARY APPROACH An accessible, publicly engaged organisation that fosters a LIFELONG COMMUNITY London’s Global University: IN LONDON, OF LONDON AND FOR LONDON Delivering global impact through a network of INNOVATIVE international activities, collaborations and partnerships.
UCL is taking on some of the biggest challenges of our time, and making vital contributions to the public good.
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Transforming UCL
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We are transforming our spaces into innovative buildings and world-class facilities – empowering our staff and students to discover more about our world and solve global problems. UCL’s extensive building and refurbishment programme - Transforming UCL – is well under way. This is about creating amazing, inspiring, sustainable spaces that meet UCL’s world-class aspirations and commitment to academic excellence, collaborative learning and innovation. With our students at our heart, we are creating spaces to push the boundaries of our aspirations, ideas, research and innovations. Our central London estate is unparalleled in the sector in its size, scope and architectural heritage. Our development opportunity at UCL East secures our campus of the future, again, unrivalled in its vision for collaborative, multi- platform living and learning spaces for the next century and beyond. With this comes challenge and opportunity in equal measure. We are: • Transforming UCL into a world leading campus • Optimising and progressing our buildings and spaces • Working with our community to design our campus of the future • Delivering sustainability and inclusion to future-proof our estate
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The Role of Director of Property and Asset Management
We are seeking to appoint to the crucial post of Director of Property and Asset Management to play a leading role in the delivery of a world-class estate to support world- class research, teaching and enterprise. As we continue to invest in our estate and campus environment we are creating an industry-leading team focused on developing an estates strategy to support the UCL Vision and Mission to 2034 and beyond. The Director of Property and Asset Management will drive forward the development of the UCL Estates Strategy, with a specific remit to lead a team responsible for space management and property asset management across our portfolio. We are seeking an exceptional leader with a proven track record in estates leadership roles across a large scale, diverse and complex real estate portfolio. You will have broad experience spanning development, property asset management and space and workplace management. The role calls for an individual with excellent interpersonal and communication skills, and that demonstrates a genuine enthusiasm and passion for UCL’s Vision and Mission, with the ability to translate this into the delivery of world-class estates strategy and property asset management.
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Job Description
TITLE
Director of Property and Asset Management
DEPARTMENT REPORTS TO
Estates Development
Executive Director of Estates Development
GRADE
10
LOCATION
Central London
CONTEXT UCL’s estate is unique, rich in history, at the heart of London and diverse in use. Our 270 buildings are predominately located in Bloomsbury in Central London but with a number of specialist satellite sites beyond that. The scale, variety and complexity of the estate is unparalleled within the sector. Reporting to the Director of Estate Development, the Director of Property and Asset Management leads a team responsible for estates strategy development, space management and property asset management across the UCL portfolio. MAIN PURPOSE OF THE JOB • Lead the development and implementation plan for UCL estate strategy having regard to agreed Institutional, Divisional and Faculty priorities. • Lead and manage the development and implementation of Estates’ property and space management strategies and policies. • Lead on all aspects of UCL’s property, asset and space management • A member of the Estate Development leadership team with collective leadership responsibilities for UCL Estate as a whole. • Leading, developing, managing and coordinating a professional team, proactively managing performance, ensuring the effective induction of new staff and the ongoing direction, guidance, appraisal and development of individuals; promote a customer focused, constructively challenging, responsive and adaptable service.
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DUTIES AND RESPONSIBILITIES Strategic planning • Lead the strategic planning for the future development of the estate in support of the UCL Estate Strategy having regard to agreed Institutional, Divisional and Faculty priorities. • Lead and manage engagement with a wide range of internal stakeholders and partners to develop space strategy, optimising the effective allocation, utilisation and management of space throughout UCL. • Work collaboratively with a wide range of internal stakeholders and external partners to develop feasibility and scoping documentation; lead the compilation of business cases and presentations associated with space demands. • Work collaboratively with project delivery teams to ensure the effective transition from feasibility to delivery based on a detailed understanding of stakeholders’ needs and objectives.
Property - asset management and transactions • Lead the development and implementation of UCL’s property and asset management strategy • Lead the acquisition of property on behalf of UCL including negotiations relating to freehold and leasehold agreements and contracts; lead transactions for the disposal of surplus property assets. • Lead the relationship with in-house legal counsel and external legal property advisers. • Represent the Division and the Institution in its property dealings with local land owners and their representatives. See opportunities for join ventures and partnering alongside strategic asset management planning of leasehold and freehold estate. • Represent the Institution in town planning matters to the maximum benefit of its wider range and objectives. • Ensure that the Estate is properly insured in liaison with the Finance Division; oversee periodic revelations of UCL’s 2bn holdings for fire insurance • Manage UCL’s property budget of c. 40M pa
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Job Description
DUTIES AND RESPONSIBILITIES
Space Management • Lead and manage the development and implementation of space management strategies and policies. • Lead and direct business partnering and stakeholder engagement to ensure a detailed understanding and solution development to existing and projected space demands; • Develop space norms/metrics and associated space management policies for UCL wide implementation and compliance. • Lead the development of comprehensive, accurate, accessible space records with procedures for ensuring their maintenance and update. • Direct the collation, analysis and presentation of key space data contributing to strategic decisions; ensure the accurate and timely submission of reports and annual returns to external agencies, including the EMR report for Hefce. • Carry out post-project reviews, using lessons learned to develop best practice and continuous improvement.
• Commission and direct property/ space utilisation, rationalisation and development studies; • Lead research and development in the innovation of space use including teaching and learning spaces - in collaboration with academic departments and aligned with relevant Institutional Strategies. • Provide advice to school/faculty staff and academics to optimise their use of space, supporting the development of new methods of working in line with evolving space standards.
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Person Specification
QUALIFICATIONS, EXPERIENCE AND KNOWLEDGE The post requires the managerial background and experience necessary to provide professional, technical and strategic advice at a senior management level within. (Essential) A degree level education plus a post graduate management qualification. (Essential) A professional property qualification, preferably MRICS. (Desirable) Relevant high level technical knowledge and experience of space strategy and property management. (Essential) High level experience in property management in a comparable organisation to include e.g. property acquisitions and disposals, leasehold and freehold contract negotiations, rent reviews etc. (Essential) Experience of leading space and workplace management strategy development and execution across a large scale, diverse and complex estate portfolio. (Essential) Team leadership and management experience. (Essential) Substantial space management, project management and change management experience. (Essential) Strong knowledge and experience of contract management and procurement, cost management and budgeting and supply chain management. (Essential)
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SKILLS AND ABILITIES High level skills in one-to-one and group communication, persuasion, and diplomacy, in the face of potentially challenging audiences. (Essential) Excellent communication and interpersonal skills, the capacity to enthuse and inspire, and to influence colleagues at all levels. (Essential) Possessing a very high level of personal and professional credibility as the lead Property and Asset Management professional within the organsiation. (Essential) Possessing flexible and honed stakeholder management skills that can be successfully applied in a large-scale diverse public organisation. (Essential) Leadership skills and an ability to manage and co-ordinate a team of professionals undertaking a range of complex projects to meet demanding timescales. (Essential) Possessing a high level of commercial acumen, with the experience and nous to work with partner organisations to deliver projects with the best interests of UCL under consideration. (Essential) A positive and creative “can do” approach. (Essential) UCL WAYS OF WORKING FOR PROFESSIONAL SERVICES Having a clear commitment to leadership and people, setting a positive and emotionally intelligent example that motivates others to follow. (Essential) Pro-actively influencing people and ideas to arrive at outcomes that are beneficial to the organisation. (Essential) Ensuring robust process/project/task review and demonstrate evidence-based action planning. (Essential)
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Working at UCL
UCL is a dynamic, global university based in one of the most exciting capital cities in the world. Not only does working at UCL offer the opportunity to work with game changers in your field, it also provides competitive terms, conditions and benefits. This role attracts a competitive salary level to attract industry leading candidates. UCL offers a compelling benefits proposition to its’ staff members. In addition to 41 days leave (inclusive of public holidays and closure days) and generous pension schemes, UCL provides a number of other staff benefits outlined below. • Excellent provision for professional development • The UCL Cycle scheme • The UCL Eye Care scheme • Voluntary Healthcare schemes • Subsidised access to a range of health and fitness facilities • The offer of an interest-free season ticket loan • Various family friendly benefits and support https://www.ucl.ac.uk/human-resources/pay-and- staff-benefits UCL aims to acknowledge, understand, and tackle structural inequities and unjust social power imbalances that affect our communities across the institution. This means recognising how we got here and what needs to be done to ensure equity, inclusion and belonging for those who are not systemically privileged by our society. You can learn more about our Equity and Inclusion plan at Equity and Inclusion Plan 2020- 21 | Office of the President and Provost (Equality, Diversity & Inclusion) - UCL – University College London
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Application Process
To arrange a confidential conversation to discuss the opportunity in more depth, please contact Ben Duffill ben.duffill@mrgpeople.co.uk, Nick Coppa rd nicholas.coppard@mrgpeople.co.uk and Stephanie Howe stephanie.howe@mrgpeople.co.uk of The Management Recruitment Group on 020 3962 9900. Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages). Applications should be sent to ucl@mrgpeople.co.uk clearly quoting the post title of the role to be applied for. Closing date for applications is Tuesday 27th July 2021. Interviews are scheduled to take place during late August and early September 2021.
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LONDON’S GLOBAL UNIVERSITY
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