Job Description (2)
Programme and Project Management • Working closely with individual Project Managers and Project Directors, ensuring accurate and reliable commercial and cost management considerations are included in early project documentation including feasibility studies, business cases, and project execution plans. • Provide support to project and programme managers in preparing and monitoring cash flow forecasts, ensuring that the systems for management of change are robust and assist in settlement of final accounts. Financial Governance • Act as ‘Client Monitor’ on large and Major Projects by auditing and challenging cost reports presented by external QS practices. Presentation of findings direct to the Associate Director of Finance Financial Control • Ensure that robust systems are in place and monitor project and contract costs ensuring that value for money is achieved including life cycle analysis and that projects and services are being delivered within approved budgets. Working in close collaboration with the Lead Accountant for Estates in preparation and management of estates annual budget forecasting and funding requests. • Preparation of estimates and cost plans for planned and actual projects along with building and maintaining a project cost library. Procurement • Act as the primary intermediary between the estates department and the university central procurement team. • Contribute to the development of strategy for efficient and effective delivery of capital programmes/projects, including consultant and contractor procurement, forms of engagement, management of risk, contingencies, best value and cost planning. • Lead on contract advice (type, version, standard clauses etc). Work with other departments (Finance, Procurement and Legal) internal and external to develop standards and Frameworks (e.g. General Conditions & Prelims, standard contract clauses, cost reporting formats for external QS’s). • Assist project managers and service leads in the preparation of tender documentation required to support the adopted procurement strategy, including market engagement, invitations to tender, tender evaluations and contract awards. Prepare tender reports as necessary to support the individual project managers/service leads in demonstrating that procurement process and tender award demonstrated the best value for the university. • Ensure a consistent approach to capital project and estates services delivery, including the management of framework contractors and consultants and reporting of supplier performance. Develop and proactively manage suppliers as an integral part of the Estates delivery team.
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