Coordinate with investigators, prosecutors, and the courts on evidence-related matters to ensure case readiness and compliance.
Records Unit Process, maintain, and safeguard official police records and files, ensuring accuracy, integrity, and compliance with applicable regulations Review and process reports, citations, and related documentation for timely submission to the District Attorney’s Office Respond to public and agency requests for police reports, including fulfilling discovery requests in support of court proceedings Ensure all records management activities comply with applicable laws, departmental policies, and criminal justice standards Support investigations and legal proceedings by providing timely, accurate, and complete records to internal and external stakeholders Maintain detailed logs of records access, requests, and dissemination to ensure accountability, transparency, and audit readiness
2025-2026 ACCOMPLISHMENTS: Property & Evidence Unit
Continued the systematic barcoding of Property & Evidence items, improving inventory tracking, accuracy, and accountability. Completed remaining repairs to the Property & Evidence freezer units, restoring full functionality and ensuring proper preservation of temperature-sensitive evidence in compliance with evidentiary standards. Coordinated the safe relocation of NOS tanks, enhancing storage organization, improving safety conditions, and ensuring compliance with applicable handling and storage requirements. Records Unit Developed and implemented a comprehensive Records Unit training manual within the Department’s approved platform, standardizing training processes and improving onboarding consistency and efficiency. Conducted a full evaluation of the existing records request system and implemented a more automated solution, enhancing workflow efficiency, reducing processing times, and improving overall service delivery. Established a centralized master index of permanent records and initiated a systematic purge of electronic files in accordance with the Department’s records retention schedule; this effort is ongoing to ensure continued compliance, organization, and effective data management.
2026-2027 GOALS:
Property & Evidence Unit Complete the Proposition 69–funded refrigerator replacement project by July 2026, ensuring reliable storage and compliance with evidentiary standards. Complete the audit, barcoding, and inventory of all Property & Evidence items booked prior to 2021 by July 2026, improving accountability, accuracy, and audit readiness. Update and reorganize the Property booking area by December 2026, including replacement of the booking table, desk, and cabinetry to enhance workflow efficiency, organization, and workspace functionality. Records Unit Update the Forms Room to ensure only current and approved versions are available to department personnel by March 2026. Review and purge files within the Laserfiche system in accordance with the approved retention schedule by December 2026. Review the Department’s records retention schedule and work with a records-management consultant to propose revisions that streamline record and evidence purging by December 2Property & Evidence Unit
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