TASKS: Coordinate the preparation and distribution of official City Council agendas Maintain a centralized records management system of contracts/agreements, deeds, resolutions, ordinances, and other City documents Process public records requests Conduct municipal elections in accordance with the Tustin City Code, the Elections Code, and the Political Reform Act of 1974 Serve as filing officer for Campaign Disclosure and conflict of interest statements required by the Fair Political Practices Commission Coordinate legislative updates in the Tustin City Code Administer the recruitment process for the City's Planning Commission, the Community Services Commission, Audit Commission, Building Board of Appeals, and Public Art Commission Implement the City’s Citizen Academy program Process legal documents, including liability claims, subpoenas, summons, appeals, and petitions Prepare and coordinate ceremonial recognitions such as presentations during the City Council meeting, proclamations and certificates of recognition Publish legal notices Provide citywide phone reception services Provide citywide duplication, scanning services, and mail delivery Maintain subscription and distribution of City Council and Planning Commission agendas and minutes Receive bids and RFPs for City projects and conduct bid openings respectively Manage the citywide public shredding program Serve as the Americans with Disabilities Act Coordinator ensuring that persons with disabilities can fully participate in and benefit from the public services offered by the City Manage the electronic document imaging system (Laserfiche)
2025-2026 ACCOMPLISHMENTS:
Administered a city-wide outreach program related to the November 2024 General Municipal Election Successfully administered the November 2024 General Municipal Election for Districts 1, 2 and 4 through consolidation with the Orange County Registrar of Voters Recruited for City Commissions and Board vacancies and coordinated the onboarding process for the new members Facilitated the highly coveted 11-week Citizen Academy program Administered a city-wide outreach program related to the Citizen Academy program resulting in over 90 applications and established a substantial interest list for future sessions Coordinated the bench dedication ceremony in Old Town for Margaret Pottenger Hosted a city-wide shredding event Implemented “Send Agenda” an automated subscription and notification feature that allows citizens to receive meeting agendas for the City Council, Commissions, and the Building Board of Appeals immediately at the time of publication Coordinated, supported meeting logistics, and distributed agenda packets for 22 City Council meetings Coordinated, reviewed and responded to over 500 public records requests Processed over 66 general liability claims Prepared over 50 City Council certificates and proclamations Recorded over 50 official documents with the OC-Clerk Recorder’s Office, ensuring timely recorded for legal documents and streamlining the process for staff and customers Amended the City-Wide Records Retention Schedule in accordance with state law; reviewed, approved, and destroyed 74 boxes of documents accordingly Ensured timely filing and compliance with over 200 campaign finance statements in accordance with the Fair Political Practices Commission’s rules and regulations
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