About the Role Admissions • To keep the admissions area of database and whole Junior School database up to date • To organise show rounds with Head and follow up • Communicate regularly with registered parents with updates, newsletters, events etc
• To answer all Admissions queries made by phone and in person, making them feel important, comfortable and welcome, sending prospectus and other promotional booklets when appropriate to interested parties • To update, collate and distribute documents and Open Event details to send to prospective parents • To liaise with the Marketing and Events Manager in relation to advertising, leaflets, prospectus and special promotional merchandise for Open Events • To process registrations received from prospective parents of prospective candidates • To liaise with the Bursars Office regarding monies received in relation to Admissions and any bursarial enquiries • To liaise with feeder nursery school heads, PA’s, secretaries and Registrars • To obtain reports and records from candidates’ schools as required • To liaise with the Headmistress, SMT and Marketing and Events Manager, regarding the organisation of Open Events, and Assessment Days • To inform families of prospective pupils of our forthcoming Open Events • Liaise with the person responsible for the timetable to arrange a room for ‘one-off’ assessments • In conjunction with the Heads PA, arrange assessments and appointments for all applicants and their parents • To notify candidates of results of the admissions process • To liaise with the Headmistress and Bursar in relation to projected numbers for the forthcoming year for budgeting purposes, taking into account possible leavers and new pupils • To maintain and update information with regard to feeder nursery school visits and their current Headteachers • To allocate all new pupils into the school with a ‘roll number’ for the Admissions Register • To maintain and update the Admissions Register • To maintain and update prospective pupils and their parents records on the SchoolBase Database system • To format documents and letters relating to Admissions • Provide families of confirmed new pupils with up to date information about the school life, clubs and activities etc. • To maintain, review and update computer files, email boxes and documents as necessary
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