Requirements Training V14 20231204

Training systems

Requirements for Training / V14 2023-12-04

6.2.5 Upon request from GWO Secretariat or any of the members of GWO, the training provider shall be able to verify the training documentation described in 6.2.2 including, but not limited to, daily attendance records, training and competence records of any specific person attending a course and/or performing training of a course by name and nationality 6.2.6 In order to attend a refresher module, the initial training for the corresponding module is a prerequisite. A course participant may attend a refresher course in the specific training standard or module prior to the date of expiry of the current certificate or training record

6.2.7 If a training record is refreshed within the two months prior to expiry of the previous training, its new validity will begin from the previous certificate’s ‘valid until date’ in WINDA

6.2.8 If a certificate or training record is refreshed more than two months before expiry, it will carry the training completion date as the ‘valid from date’

6.2.9 If a certificate or training record has expired, the course participant must attend the full initial training to obtain a new training record

6.2.10 A certified training provider may undergo an audit during a pilot training. Pilot trainings refers to delivering a new training for a standard or module which is not publicly available yet and which GWO plans to formally release to the market soon. However, a certificate cannot be issued by the certification body until the standard or module has been released by GWO. If there are any changes to the standard or module between the pilot and the release of the standard or module, the training provider must demonstrate to the auditor how they have implemented and mitigated these changes before the certificate can be issued 6.2.11 WINDA records for participants undertaking a pilot training which is also audited may be uploaded only when the certificate has been issued by the certification body. In this case the records are exempted from the requirement to upload within 10 days from completion. Instead, the records upload requirement is modified to be 10 days from the date dependencies are resolved. If there are changes to the standard or module between the pilot and the release of the standard, the training provider must demonstrate to the auditor how they have implemented and mitigated these changes in participants’ training before participant WINDA records may be uploaded 6.2.12 Training providers may, in addition to the requirement for uploading a training record to WINDA, issue other additional proof of training, e.g. paper certificates or plastic cards. If the training provider chooses to do so, this must include the course participant’s WINDA ID and name as written in their passport or other official documents

6.2.13 Training records must be uploaded by the holder of the WINDA registration (i.e. training provider organisation) under which the training was delivered

6.3 Risk Assessment, Non-Conformities and Incident Reporting

The training provider has the responsibility to safely deliver GWO training by ensuring that the facilities and equipment are safe, by means of the following:

6.3.1 An established procedure for risk assessment and risk management in particular, with a view to ensure safe training delivery. As a minimum, this shall cover training equipment and facilities, instructor qualification

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