Project Manager

Candidate Information Pack

Contents

The University and The City

Page 03-05

The University Estate and the Masterplan

Page 06

The Role

Page 07

Job Description

Page 08-09

Person Specification

Page 10

The Recruitment Process

Page 12

“We delight in creating, sharing and applying knowledge to make a difference to individuals and society”. Our values

Ambitious • We pursue bold ideas in an environment where creativity, innovation and success is encouraged and celebrated. • We nurture and value relationships and partnerships that foster a global outlook. • We inspire and support staff and students to achieve their potential and meet the challenges of society. • We never settle for second best.

Responsible • We act with integrity for the greater good. • We insist on upholding the highest academic and professional standards. • We respect and celebrate diversity and equal opportunity through an inclusive culture. • We aim for sustainability across all our activities.

Open • We work consultatively and collaboratively to benefit from new perspectives. • We share ideas and maintain transparency. • We are trustworthy and do what we say we will do. • We listen and respond to the needs of our students and staff.

Portsmouth is a lively and vibrant waterfront city, steeped in heritage but forward looking and dynamic. It is changing fast and the University is playing its part in making this transformation happen. We have a city-based campus with buildings threaded throughout the ‘University Quarter’ in the city centre Students and staff love being connected to the bustle of city life. Many of our staff live in Portsmouth and students often settle here after they graduate, bringing their creativity and vitality to the area. An island city with everything you need at hand The UK’s only island city, Portsmouth is a compact place, easy to get around but with a broad spread of facilities. There is a terrific sense of community and a great quality of life for those who live and work here . The four miles of beach fronting the Solent offer many waters ports, particularly sailing and windsurfing, which create a constantly shifting panorama. Other attractions include numerous shops, bars, restaurants and cafes. The key shopping destination is Gunwharf Quays, which is also home to the 170m iconic Emirates Spinnaker Tower There is also a thriving independent scene in Southsea, which is fast making a name for itself as the place to be for cultural activities and food outlets. A maritime history and future Home to the Royal Navy, Portsmouth’s maritime heritage has shaped its past and is now acting as a catalyst for its future development. The Historic Dockyard attractions include HMS Victory and the award-winning Mary Rose Museum. Ben Ainslie Racing and the Louis Vuitton America’s Cup World Series events in summer 2016, both here in Portsmouth, drew the eyes of the world and acted as a showcase for leading-edge design and engineering. Well connected The city is well connected by road, rail, sea and air. We are 90 minutes from London by rail, and Southampton Airport can be reached within 30 minutes. The International Ferry Port has regular sailings to Europe, The New Forest, the South Downs National Park and the Isle of Wight are within easy reach, as are the historic cities of Winchester and Chichester. For more information about the city and surrounding areas, visit www.visitportsmouth.co.uk

The University Estate and the Masterplan

The University of Portsmouth's strategic ambition commits us to investing significantly in our staff, facilities and estate. We have developed our Estate Masterplan to promote student experience, facilitate collaborative learning and grow our research and innovation activities. The resources we will commit to achieving this plan will strengthen the brand and reputation of our University by providing an estate which both ourselves and our city can be proud of and which meets our current and future needs. Over the next ten to 15 years the University campus, in the south west of the City of Portsmouth, will be transformed. The Estate Masterplan capitalises on our city centre location. It is our intention to use our strong relationships within the community to ensure our developments benefit the whole of our city and region. The University’s environment and sustainability strategies, alongside our related academic expertise, will underpin the transformation of the estate, ensuring our buildings are built to the highest standards. This masterplan provides an important opportunity for us to reduce the University’s consumption of energy and improve our waste management. Our estate investments include specific consideration of public realm which will encourage us to work actively with city officials and the wider community. It is our aim as part of our masterplan, and in partnership with the city, to consider the development of robust travel plans, with safe routes for pedestrians and efficient journeys for traffic. Now is the right time to invest considerable amounts of money, time and resources to ensure that our University facilities match our ambitions. Our plans are bold but we are determined to offer our students and staff the very best University experience through facilities which underpin our role as an internationally excellent University. As part of this investment we plan to grow our Estates & Campus Services Team and are seeking individuals with the relevant expertise to contribute to the delivery of the masterplan, which will see investment in excess of £400M in the medium term.

The Role

The University’ strategic ambition commits us to investing significantly in our staff, facilities and estate. We have developed our Estate Masterplan to promote student experience, facilitate collaborative learning and grow our research and innovation activities. The resources we will commit to achieving this plan will strengthen the brand and reputation of our University by providing an estate which both ourselves and our city can be proud of and which meets our current and future needs. As part of this investment we plan to grow our Estates & Campus Services Team and are seeking individuals with the relevant expertise to contribute to the delivery of the masterplan, which will see investment in excess of £400m in the medium term. We are seeking to appoint a Project Manager to play a lead role in the delivery of the masterplan. The role holder will lead the development, procurement and delivery of estate development and improvement projects, typically valued up to £10 million in value across the University’s diverse estate portfolio. The successful candidate will have proven experience of leading and managing technically complex construction and property projects in a lead project manager role. You will have gained experience of new build and refurbishment projects and will have excellent interpersonal and communication skills as you will be required to successfully lead a diverse range of internal and external stakeholders through projects. It is anticipated that you will hold a relevant professional qualification. This is an exciting opportunity for an individual who is keen to develop their project management experience across a diverse variety of buildings and projects in a dynamic city centre environment

Job Description

Job Title:

Project Manager

Department/Service:

Estates & Campus Services

Responsible to:

Long Term Maintenance Team Manager

Purpose of Role: Project Management of various Capital & Long Term Maintenance Projects. Key Responsibilities: 1.Project Management of various maintenance, new build & alteration/refurbishment Projects (Capital & Revenue). 2.Compiling & managing Project Teams which may include both Internal & External members. Obtaining Fee Proposals from External Consultants & making Appointments in accordance with University / Legal requirements plus monitoring & managing their performance, including appraising additional Fees claims to assess their validity. 3.Acting as Employer’s Representative where external Project Management has been engaged. 4.Producing Project Client Strategic Briefs & Financial Appraisals, including basic Initial Project Budget Estimates. 5.Generating Project Scopes of Work. Including providing brief for consultants and developing technical requirements for the project. 6.Project Risk Identification including Financial & Commercial. Risk Management strategies. 7.Project Programming including planning to minimize operational disruption & working within tight deadlines, Cost including budgeting, value for money analysis & cash flow management, and Quality control including inspections, witnessing, snagging & de-snagging. 8.Project Reports – Preparation and presentation on progress, financial monitoring and project issues to keep key stakeholders informed. 9.Managing appointed Contractors & working with the Estates Health & Safety Manager to ensure that Projects are delivered in line with CDM Regulations & the University’s Safe Systems of Work (including RAMS) / Health & Safety Policy & Regulations. Obtaining & managing Permits-to- Work along with any necessary isolations where required. Undertaking the role of CDM Principle Designer when appropriate/required. 10.Working with the Estates Environmental & Energy Manager to ensure that Project-related Environmental Management documentation is maintained in line with business & legislative requirements. 11.To obtain quotations for work etc. in accordance with the University’s procedures including responsibility for the compilation of tender documentation and agreement of tender lists. Ensuring Design & Tender documentation is sufficiently robust. 12.Arranging / managing Planning & Building Control Applications. 13.Arranging surveys- Determine types of surveys required for projects. Appoint relevant specialists as required. 14.Assisting with implementation of the Estates Department Long Term Maintenance Programme, so that the University is fully compliant with all relevant Legislation / Standards & that the University’s property is maintained to enhance the Student Experience. 15.Working with Estates colleagues to ensure that Project Design Proposals are fit-for-purpose & consider future Maintenance. Provision of Technical Advice concerning Design & Specifications, etc. 16.Obtaining / maintaining Project / Building / Asset records – including Health & Safety Files / Operation, Maintenance Manuals & As-Built Information. Arranging for Estates Staff & Building Users to receive Demonstrations & Training in the operation of altered / new / refurbished Buildings.

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17.Assisting with maintenance of the Estates Standard Engineering Specification. 18.Team working, including forming positive working relationships, proactively contributing to the effectiveness & success of the Estates Department. 19.Flexibly work, outside the University’s core hours, if required. 20.Any other duties, which may be of various nature, as may be reasonably required by the University.

Working Relationships (key individuals the job holder would be working with): Director of Estates & Campus Services Deputy Director of Estates LTM Manager Senior Project Manager Strategic Maintenance Manager Reactive Maintenance Manager Deans of Faculty & Faculty Managers Heads of Central Services External Suppliers of Goods & Services Estates & Central Health & Safety Management [including Compliance Engineer] Energy & Environmental Manager Helpdesk Team HR Staff

1208

Person Specification

No.

Attributes

Rating Source

Specific Knowledge & Experience

AF,S AF,S AF,S AF,S AF,S AF,S

Construction Project Management experience / knowledge.

Knowledge of different Contract Procurement routes.

E E E

Knowledge of modern & traditional Construction Types / Technologies.

Knowledge of Change Management principles & procedures.

Knowledge of using MS Office, including Word, Excel & Project + Web Browsers & E-mail Applications. E Knowledge of Construction Health & Safety requirements including CDM Regulations. E

AF,S

Knowledge of Consultant Forms of Appointment.

D AF,S D AF,S D AF,S

Detailed knowledge of Contract Forms including JCT & NEC. Understanding of European Public Procurement procedures.

Recent demonstrable knowledge & experience of managing Projects with M&E content.

E E

AF,S AF,S

Experience of managing Building Maintenance programmes.

2.0 Skills & Abilities Well proven / competent Project Management skills having led multi-skilled teams. Ability to develop good working relationships with Colleagues & other University Staff, External Consultants & Contractors.

E E

AF,S AF, S

Excellent literacy and numeracy skills

E E E E

AF,S AF,S AF,S AF,S AF,S

Excellent Communication skills

Ability to initiate work & respond to demands

Excellent organisational ability

Ability to work with a high degree of autonomy and prioritise tasks without the need for extensive supervision E Ability to work collaboratively to reconcile differences between different Stakeholders E

AF,S AF,S

Financial Management including ensuring best value & decision making skills

Ability to think creatively when problem solving

D AF,S D AF,S

Experience of project management for a Public Sector Client-Side organisation

Ability to work on all project stages including feasibility

AF, S

Adaptable Dynamic

D AF, S D AF, S D AF,S

Seeking & ongoing continuous improvement

3.0 Qualifications, Education & Training A Construction-related full Degree & / or full Corporate Membership of a Construction Professional Institution, e.g. CIOB, RICS, RIBA, APM, MBIFM.

AF,S

Full Driving Licence Demonstrable CPD

D AF, S D AF,S D AF, S

CSCS Card

4.0 Other Requirements

Significant relevant experience in a Construction Project Management role Experience in Project Managing a variety of different types of Projects ranging in value from £250 to £1m+

E E

AF, S AF, S

Significant experience of managing Budgets Experience of managing External Consultants Ability to deal diplomatically with issues and people Strong ability to work under pressure and to tight deadlines

E E E E E

AF, S AF, S AF, S AF, S AF, S

Honesty, integrity and confidentially

Experience of working in a Higher Educational environment

D AF, S

Legend Rating of attribute: E = essential; D = desirable Source of evidence: AF = Application Form; S = Selection Programme; T = Test; P = Presentation

11 09

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The Recruitment Process

For a confidential conversation please contact our advisor Nick Coppard (nicholas.coppard@mrgpeople.co.uk) of The Management Recruitment Group on T: 020 3962 9900. Applications should consist of a comprehensive CV (of not more than 4 pages), Project List and a Covering Statement (of not more than 1 pages). Applications should be sent to nicholas.coppard@mrgpeople.co.uk

The closing date for applications is 5th January Interviews will take place in w/c 27th January.

The Management Recruitment Group

53-54 Gracechurch Street London EC3V 0EH Tel: 020 3962 9900

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