HR Services
Assistant Director (Projects) Candidate Information Pack
anglia.ac.uk
Contents
Welcome
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Our vision and values
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General information
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Our locations
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The Role
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Our Estate
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Job Description
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Person Specification
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Our benefits
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Further information and application proces
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Committed tobeingan
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Thank you for your interest in Anglia Ruskin University. We’re an ambitious academic community and we’re proud of the lifetime relationships formed by those who work and study here, and of the friendly atmosphere – which visitors quickly identify as unusual for such a large organisation. Welcome
Thank you for your interest in this key role within Estates and Facilities Services, leading the project team in the redevelopment and expansion of our campuses to meet the needs of our modern, thriving university. Our campuses have developed rapidly over the last ten years and we have been involved in construction across all our sites within East Anglia. We continue to have a legacy of older buildings that require refurbishment and repurposing, alongside an active programme of continuing expansion that provides very positive opportunities to improve the public realmwithin our cities and provide exciting and modern spaces for students and staff. Estates and Facilities Services encompasses a range of services that includes not only facilities and construction but residential services, timetabling and the environment team. We are one of the few universities to have achieved the ISO14001 new standard and have an active sustainability programme. The timetabling teamwork very closely with facilities and construction colleagues to ensure we deliver quality services to our campus community. We are committed to a ‘one team’ approach in the delivery of services. We actively seek good practice within and outside the sector to provide modern and engaging environments for our students and staff. We are seeking an experienced and well qualified construction professional and effective manager of people and resources, with a proven track record in the delivery of major capital projects and an interest in creating high quality environments for students and staff. If you can provide creative and collaborative leadership and have the experience, enthusiasm and drive to build on our current achievements and realise the potential for future success then I hope you will wish to explore this opportunity further and I look forward to hearing from you. HR Services
Sandy Lynam Director of Estates and Facilities
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Our vision Transforming lives through innovative, inclusive and entrepreneurial education and research.
Our values
Ambition We are determined to achieve our goals and continually strive to enhance our University for the benefit of all. Innovation We will apply our collective and individual creativity to conceive and develop new ideas, implementing them for the benefit of the communities we serve. Courage We are bold in taking the decisions we feel are right, even when it is difficult to do so.
Community We greatly value working
collaboratively, supporting each other and helping everyone to achieve their potential. Integrity We do what we say we will do and are fair and transparent in our decision- making and actions. Responsibility We take decisions and act in a way which respects environmental, societal and economic considerations, and which best supports those who study and work with us.
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Structure, academic management and finance Our Vice Chancellor and Chief Executive is Professor Iain Martin. The Vice Chancellor is supported by the Vice Chancellor’s Group (VCG) which consists of three Deputy Vice Chancellors, each with specific areas of responsibility, plus the Director of Finance and the Secretary and Clerk to the Governors. Deans of Faculties and Directors of Professional Services combine with the Vice Chancellor’s Group to form the Corporate Management Team (CMT) and are responsible for our strategic and operational functions. Our academic activities are organised into five discipline-based Faculties, each headed by a Dean. Each has a Faculty Board responsible for quality assurance and curriculum development. Academic authority rests with Senate which is made up of elected representatives and members of leadership. Senate is responsible for advising academic development in research, scholarship and teaching; the establishment of criteria for the admission of students; the appointment of external examiners; the assessment of students; the structure of the curriculum; quality assurance and the award of degrees and other qualifications, including honorary awards.
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Financial overview We’re incorporated under the Education Reform Act as a Higher Education Corporation and are an exempt charity. Our annual turnover is in excess of £200m. Around 13% of our income is from funding councils, 69% from tuition fees, and 18% from research, consultancy and other investments. We have a constant challenge to make sure that we are able to maintain and grow our income, despite the challenges in a highly competitive market. For this reason, we’re seeking to diversify our income streams in order to ensure long term sustainability and headroom for growth.
£200 million Our annual turnover is over
w
Our locations
Peterborough
Cambridge campus Our Cambridge campus is in the heart of the city and has reached a milestone in its history with the opening of our £35 million redevelopment. The regenerated campus opened in September 2011 and provides a wealth of new facilities which will benefit our Anglia Ruskin community. Park & Ride facilities are conveniently located close to campus. And still to come is our £45 million Science Centre in 2017/18. outstanding campus is set in the city’s university and innovation quarter, which is just a short stroll from Chelmsford’s city centre and railway station. Our campus borders the River Chelmer with its attractive green and lush surroundings and riverside paths. Park & Ride buses drop off and pick up passengers on campus. Peterborough campus Guild House in Peterborough is home to our smaller university community. We’re proud of our superb modern skills lab with state-of-the-art nursing equipment. And we love being close to the historic city centre with its imposing cathedral, plus museums, restaurants, theatres and parkland. London Chelmsford Cambridge Southampton Leeds York Chelmsford campus Our dynamic and architecturally Manchester
Cambridge
Edinburgh
Stansted
Luton
Newcastle
Chelmsford
London
Heathrow
Chester
Birmingham
Gatwick
ardi
Bristol
A regional presence In order to make Higher Education accessible to all we’ve developed links with a range of regional colleges, these include; University Centre Harlow, University Centre Peterborough and University Centre West Anglia (King’s Lynn).
An international presence We have an increasing number of
overseas students from more than 177 different countries. This has created a very diverse academic community for the benefit for all our students. Our overseas university partnerships include China, Japan, Malaysia, Thailand, India, USA and Canada.
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Our links with employers
We have invested more than £122 million in new facilities and have transformed our campuses.
We have strong links with a wide range of employers and work closely with businesses to address challenges, test markets and seize opportunities. Our business services offer bespoke practical solutions across a breadth of industry disciplines. We design and deliver staff training and professional development, and are a leading provider of Knowledge Transfer Partnerships. A number of local employers also take the time to mentor our students to develop our graduates’ employability skills base. In 2008 we won £5.6 million from the Higher Education Funding Council for England (HEFCE) to further our work through a project entitled higherskills@work. Higher Skills are now working with over 1000 businesses nationwide including, Harrods, UPS, RAF and Specsavers. In most cases we deliver degree-based programmes in the workplace and online, giving employers a unique and tailored service. With the formal funding scheme now over, we have launched ‘Degrees at Work’ and continue to innovate the world of work-based learning. anglia.ac.uk/degreesatwork
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The Role Assistant Director (Projects)
The Anglia Ruskin estate has been extensively redeveloped and expanded at all current campuses over the last 20 years. The university is now cited as a rising star within the sector and plans to continue to add new buildings in Chelmsford and extensively refurbish the existing estate in Cambridge and Peterborough. This role provides professional focus for the full range of building and property related works, achieving projects on time, to budget and to the highest quality standards.
The role will include responsibility for both low and high value capital and revenue works.
You should have managed projects of significant size (approximately £5 million plus) in refurbishment or adaptation and have significant experience in procuring and managing new build. It is necessary to travel on a regular basis between campuses and other sites where we are initiating projects. As a senior manager, you’ll also have the opportunity to contribute to the development of Estates and Facilities, including the organisation and management of the range of functions that are part of this professional service.
You’ll be required to lead the project team and act as the senior surveyor.
This role will require an experienced professional who can take charge of projects and deliver good results within tight deadlines. For this reason it is essential that you have a significant amount of experience in the delivery of major capital projects and have been directly involved in procurement processes.
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Our Estate & Future projects
This is an exciting time to be part of Anglia Ruskin University, with many interesting and innovative projects under development. We’ve built over 33,000 m2 (gross internal area) of new buildings over the past 10 years (including over 5,000m2 off campus in Harlow, Peterborough and Colchester), excluding refurbishments. Our Young Street Phase 1 building designed by Richard Murphy Architects won a silver in the Green Apple Awards 2014, while the subsequent phase 2/3 building was the best new large building
winner of the Cambridge Design & Construction Awards 2015.
campuses that will involve a forward programme of both refurbishment of existing buildings and construction of additional buildings for both academic and residential purposes.
There are ongoing plans to continue with the development and renewal of our campuses. We’ll be commencing the full refurbishment of our sports ground in Cambridge adding a new pavilion and both artificial and grass pitches. We currently have buildings under construction in both Chelmsford and Cambridge and are currently developing masterplans for both our major
Job Description
Principal Accountabilities:
1. Provide effective leadership in the development of the estate and a professional project management service required to ensure all projects irrespective of size and value are efficiently delivered; controlling all quality, programming and project finances to ensure each project is on time, within budget and meets the agreed specification. The duties include commissioning surveys and design, procurement and management of contractors and consultants; development of tenders; ensuring effective and efficient contract administration, site inspection and cost control. 2. Generate and regularly review the long term maintenance and other refurbishment and development plans required to maintain the estate in collaboration with other members of the Estates team. With the Director of Estates and Facilities Services, generate and gain funding approval for an annual programme of works.
Job Title:
Assistant Director (Projects)
Grade:
SMG
Work Base:
Chelmsford or Cambridge
3. Provide a range of strategic and operational reports required to m onitor and manage the services, inform strategic planning and report outcomes.
Hours of Work: Full-time
Responsible to: Director of Estates and Facilities Services
4. Manage both project and devolved budgets, adhering to financial and procurement regulations.
5. Lead and manage the project team ensuring a competent professional service is provided at all times, undertaking staff appraisals and development reviews, ensuring opportunities for continuing professional development are available. 6. Work closely with the Director of Estates and Facilities and the senior team to develop and maintain all the business processes, policies, standards, guidelines and best practice applicable to project service delivery ensuring these are always up to date and consistently applied. Maintain comprehensive records for all projects and commissioned studies relating to the estate including a database of drawings and Building Information Management models. 7. Work collaboratively with other members of the Estates and Facilities senior team to ensure all campuses operate effectively and sustainably, providing a high quality, safe environment for campus users. 8. Respond to emergencies and unplanned events that affect Estates and Facilities services both within and outside normal working hours, as required, and be a member of the disaster recovery team. 10. As a senior member of the Estates team, ensure health and safety is consistently maintained, and all practices comply with current, relevant legislation. Develop and maintain robust monitoring and audit processes within all areas of responsibility. 11. Build relationships with colleagues in order to achieve objectives and resolve operational problems to ensure project targets are achieved and promote the strategic aims of our University. 12. Undertake customer surveys including post occupancy surveys. Carry out periodic benchmarking and market testing to ensure all services provide good value for money and are cost effective. Use and develop as needed, appropriate metrics to evaluate performance of both the services and the estate in relation to construction and refurbishment of buildings. 9. Represent Estates and Facilities on internal and external committees and working groups, as required, acting as chair and deputising for the Director where appropriate.
Responsible for: •
The project team
• Colleagues within Estates and Facilities Services as designated and agreed with the Director Contractors and consultants Relationships and Contacts: • Vice Chancellor’s Office and senior managers • Internal colleagues • Consultants, Contractors and suppliers • Statutory authorities and other external organisations as appropriate Job Purpose: To work at a strategic level, leading the project team to successfully deliver all capital and revenue funded construction and refurbishment projects. To provide leadership in the management and delivery of all projects including maintenance of existing assets. •
13. Promote and implement all relevant equality and diversity statutory requirements within our University.
14. Actively develop professional expertise and knowledge that will benefit the design and refurbishment of the estate to meet changing requirements within the Higher Education sector and achieve the corporate strategy.
15. Be willing to travel between campuses to carry out the duties required within the role
16. Such other duties temporarily or on a continuing basis, as may reasonably be required, commensurate with your grade.
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Person Specification
ESSENTIAL
DESIRABLE
EDUCATION / QUALIFICATIONS • Higher degree or relevant professional qualification at post graduate level (qualifications below higher degree level will be considered if applicants demonstrate solid experience and evidence of continuing professional development) • Membership of a relevant professional body e.g. RICS, CIOB, RIBA • Evidence of continuous professional development EXPERIENCE • Proven and extensive experience in a similar role • Significant experience in procuring and managing the work of contractors and consultants • Significant experience in managing major construction projects from inception to completion • Successful record as a people manager within a construction related environment • Experience of managing significant project and devolved budgets including planning and allocation of resources • Proven project management experience (gained in commissioning and managing a range of major capital works) • Ability to think analytically • Excellent team working skills • Excellent organiser, able to resolve problems efficiently and effectively • High level of verbal and written communication and interpersonal skills with the ability to influence and negotiate with others • Ability to develop business plans and generate action plans and reports to support operational activities • Ability to build and manage a successful operational team • Ability to work methodically and analytically • Good time management PERSONAL QUALITIES/DISPOSITION • High and demanding expectations of self and others in service delivery • Ability to work and deliver excellent results in a pressurised environment • Team player, able to work co-operatively with others • Discretion, tact and the ability to maintain confidentiality • Flexible approach- able to plan and deliver projects to achieve the business drivers within the organisation • Ability to organise and manage multiple projects through teamwork, effective planning and time management OTHER • Willing and able to travel between campuses • Willing to attend out of hours when needed and participate in call out rotas to cover holiday periods if required • Willing to undertake continued personal and professional development KNOWLEDGE / SKILLS • Numerate • Ability to meet tight deadlines
• Membership of APM • Prince 2 accreditation
• Managing projects on dispersed sites • Previous experience gained in a HE environment • OJEU procurement
• Familiar with data protection principles
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89% of respondents to our Staff Survey 2016 feel valued by their colleagues
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Our benefits We’re committed to providing equal opportunities for all. Our goal is to maximise the potential of our staff and students, to be responsive to new ideas, and celebrate individuality and diversity, striving hard to anticipate needs and aspirations. Our commitment to our staff is just as strong, and we offer an extensive range of benefits . We aim to be regarded as an employer of choice locally, nationally and internationally. Benefits include family-friendly policies, sports facilities, a competitive rewards package and a genuine commitment to all our employees’ professional development.
An awardwinning employer We hold a number of awards including: • Positive about Disabled People (Disability Confident) • RoSPA Gold Achievement Award for Health and Safety Performance • Athena Swan Bronze Award We’re members of Stonewall’s Diversity Champions programme; and the Mindful Employer scheme. In 2016, we became the first university in the East of England to sign up to the Armed Forces Corporate Covenant, which aims to prevent any disadvantage toward the Armed Forces Community compared with any other citizen in the provision of public and commercial services. Occupational pension schemes Our pension provision is an important part of your benefits package. All our employees will join one of our contributory occupational pension schemes either; Teachers’ Pensions or the Local Government Pension Scheme . Your contract of employment will specify which scheme you’re eligible for. Both schemes provide similar benefits which are competitive and generous. Staff development We recognise how important staff development is to our continuing success, and we’re committed to fostering a culture that values learning and growth.
We offer an impressive range of staff development sessions and events, all designed to enhance personal and professional effectiveness at work including: management skills; learning and teaching skills; and research skills. Fee Waiver opportunities may also be available for our programmes of study. Our staff surveys consistently tell us that our staff particularly value the range and quality of the development and support we offer. Sustainability at Anglia Ruskin University One of our core values at Anglia Ruskin is to make sure that our concern for the environment informs every aspect of what we do. We have an environmental management system externally verified to the international standard ISO 14001. This helps us to reduce our negative impacts on the environment and to continually make improvements. We ask all staff and students to help us reduce our carbon footprint and we run competitions throughout the year to give you the tools to do this. In addition to all this, we help staff travel to and from work sustainably by offering interest free travel loans, discounted bikes through the national Cycle Scheme and discounts with local transport providers. We also hold regular Dr Bike sessions where you can get your bike checked by a mechanic for free. We continue to score highly in the People and Planet University Green League and in 2013 we received an ‘Excellence in Integration’ Award from the International Sustainable Campus
Network: only the second UK University to win such an award. Our other achievements include: • Essex County Council Travel Plan Gold Award 2016 • Travel for Cambridge Sustainable Travel Initiative Bronze Award 2016 • Green Essex Awards Greenest Community Project Finalist 2015 • Certified to ISO 14001 since 2009 (maintained annually) • Fairtrade status since 2007 (maintained annually) For more information on how you can get involved with the work we do please visit anglia.ac.uk/environment Family-friendly We recognise that in today’s workplace, people’s needs and circumstances often change over time. To reflect this, we have a flexible working scheme which includes part-time working and alterations to working hours. We offer a range of family friendly policies including maternity, paternity, adoption and shared parental leave. We operate a Child Care Voucher Scheme which offers tax and National Insurance savings to support staff with child care costs. Employee support helpline We operate a 24-hour Employee Support Helpline, offering practical advice in a variety of areas. Professional counsellors are also on hand to provide personal support on a range of issues. This service is also available to family members who live with our employees. 15
Supporting our wider community
Chelmsford and each campus also has a gym which you can access. Staff can also access subsidised packages at neighbouring facilities who we’re partners with – Riverside Ice and Leisure in Chelmsford and Kelsey Kerridge in Cambridge. For those looking for something less gym-based we have beginners’ running groups, a staff football team and health walks. Our strategy for Sport & Active Anglia, aims to increase the number of opportunities available to staff and so new activities are being organised all of the time. Our Cambridge campus houses the Mumford Theatre – a fully operational 270 seat professional theatre that hosts a year round programme of events. Choirs and music concerts are held regularly at both campuses. Our staff can also purchase discounted tickets to some shows; saving up to 40% on the ticket price.
Our Cambridge and Chelmsford campuses have their own art galleries: the Ruskin Gallery at Cambridge and the Rivermead Gallery at Chelmsford. The galleries exhibit work by students, staff and professional artists in the region. All staff are entitled to free membership of our extensive libraries at the main campuses, whether for learning, or just for interest. Working in partnership We take pride in our good record of maintaining harmonious employee relations. Two trade unions are recognised: The University and College Union (UCU) for academic staff and UNISON for professional staff.
We believe very strongly that education is far more wide-ranging than simply being classroom-based. In fact, we want to offer all manner of extra-curricular activities that give our students and staff the opportunity to grow and develop as whole people. Our charitable overseas work is done through the International Community Experience (ICE) programme in which we have the projects Mission Ukraine and Mission Botswana. We also support The Music Therapy Appeal as well as staff taking part in raising money for a wide variety of charities such as: Breast Cancer Awareness, Children in Need, Jeans for Genes. Many of our staff also take part in sporting events such as; The Cambridge Half Marathon, The Chelmsford Marathon and Race for Life. We’re committed to our local communities and we encourage staff to take part in our Staff Volunteering Scheme. Sport, leisure and arts There are many opportunities for our staff to take part in sport and physical activity at Anglia Ruskin, whether you’re a highly motivated gym member, somebody who is looking to take part in some social activities or even if you’re new to exercise. We provide subsidised fitness classes at both Cambridge and
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91% of respondents to our Staff Survey 2016 said that they think this is a good place towork
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HR Services
For a confidential discussion to learn more about the role and opportunity please contact Anglia Ruskin’s appointed recruitment partners Ben Duffill and Michael Hewlett of The Management Recruitment Group.
Ben Duffill T: 0207 959 2368 M: 07976 125 010
E: ben.duffill@mrgpeople.co.uk E2: bex.palmer@mrgpeople.co.uk
Michael Hewlett T: 0208 892 0115 M: 07972 579 938
E: michael.hewlett@mrgpeople.co.uk E2: sian.gardiner@mrgpeople.co.uk
Applications should consist of a comprehensive CV (of not more than 4 pages) and supporting cover letter (of not more than 2 pages) outlining key matching experience and rationale for applying for the post. Applications should be sent to ben.duffill@mrgpeople.co.uk.
The closing date for applications is 5pm Sunday 28 January 2018.
Following the closing date, applications will be reviewed and The Management Recruitment Group will undertake preliminary meetings with selected applicants.
Formore information about AngliaRuskinUniversity Visit: anglia.ac.uk Email: answers@anglia.ac.uk Tel: 01245 493131
@angliaruskin facebook.com/angliaruskin
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