CARBON REDUCTION PROJECT MANAGER
CANDIDATE INFORMATION PACK
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CONTENTS
ABOUT THE UNIVERSITY
Situated in the heart of a historic city on the beautiful Brayford Pool Wa- terfront, the University of Lincoln is proud of its reputation for putting students at the heart of everything it does. We are ranked in the top 30 UK universities for student sat- isfaction in the Guardian University Guide 2023, listed in the worldís top 130 universities in the Times Higher Educationís (THE) Young University Rankings 2022, and hold a top five- star score overall in the QS Stars rat- ing system of global universities. The University of Lincoln is a uni- versity of and for the 21st Century. Dynamic, enterprising, and globally connected. We nurture talent and ideas, contribute globally by creat- ing and sharing knowledge, and de- monstrably help to transform lives and communities for the better. We were established in 1996, in one building on a brownfield site. Charged with enriching the cityís economic, social, and cultural life, we were named the University of Lincoln in 2001. Since then, we have grown into a flourishing anchor insti- tution that contributes over £400m to the local economy. Throughout this exciting period of development, we have been guided by a consist- ent set of principles: excellence in teaching, learning, and quality of student experience; responsiveness to the needs of communities and or- ganisations; and working in partner- ship to make great things happen. ABOUT THE UNIVERSITY
THE ESTATES & FACILITIES DEPARTMENT
This strategic plan, covering the pe- riod to 2027, marks a major point in our history as we focus on realis- ing our long-term ambition of being seen as a university that contributes significantly to the nationís success through regional regeneration and international connectivity. Achieving this vision will require us to look outwards, attracting talent and ideas from around the world, to improve communities beyond, as well as within, our city and region. We must deliver the most appropri- ate educational courses, provide the best student experience, and con- duct the most relevant research. Our academic structures, support ser- vices, physical and digital infrastruc- ture, and processes must be fit for purpose. By 2027, we expect to have a larger and more international student body with a higher proportion of post- graduate taught students; a greater diversity of programme types and delivery mechanisms; a larger re- search order book with more staff conducting internationally recog- nised research; more and stronger partnerships with external organi- sations; greater income from con- sultancy and licensing; and a higher proportion of international staff. At the same time, we must maintain our reputation for civic engagement, and for a committed staff community that delivers a supportive and stimu- lating student experience.
THE TEAM & DEPARTMENT
MAINTAINING THE ESTATE
SUSTAINABILITY & NET ZERO
WORKING AT THE UNIVERSITY OF LINCOLN
JOB DESCRIPTION
PERSON SPECIFICATION
HOW TO APPLY
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The University estates comprises 130 buildings providing over 238,000m2 of Gross Internal Area (GIA). The University owns the freehold of 85.7% of the Estate, with the remaining 14.3% being leased. In 2014, the estate was valued at £217m and in 2020 a reinstatement cost assessment returned an overall figure of £340m. THE ESTATE AND ESTATES DEPARTMENT
The University has three campus locations:
Brayford Campus - The Campus is located on a former railway mar- shalling yard which had become largely derelict by the 1970s. The site was remediated by the County Council in the 1990s and the Brayford Way flyo- ver constructed which improved access to the site. The first building was constructed in 1996 (Min- erva Building). Since then a modern city centre campus has been constructed, which blends new buildings with the sympathetic restoration of two Victorian railway buildings ña goods warehouse (the University Library building) and Engine Shed (Studentsí Union building). The University has recently opened a purpose-built facility to house the Lincoln Medical School which will be carbon neutral in operation ñ the first building of its kind in Lincolnshire. Riseholme Park Campus – This is a 400-acre campus to the north of Lin- coln set in designated historic parkland devoted primarily to agricultural research. The site is home to the Lincoln Institute of Agri-food Tech- nology (LIAT), a Barclays Eagle Lab and various agri-tech SMEs. It is also home to a working farm. Holbeach Campus ñ The Holbeach campus is c.50 miles to the south of Lincoln and is currently comprised of four buildings: Minerva House and the National Centre for Food Manufacturing (NCFM) on Park Road and on the Food Enterprise Zone (FEZ) ñ the newly completed Centre of Excellence for Agri-Food Technology and Institute of Technology.
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Director of Estates Grant Anderson
Head of Maintenance & Facilities
Head of Projects & Space
Deputy Director of Estates
Head of Sustainability
Compliance Finance Property Systems & Business Support Farm & Grounds
Contracts Fabric Facilities Management Mechanical & Engineering
Projects Space
Sustainability Utilities
THE TEAM AND DEPARTMENT
The Department is divided into the following teams: Maintenance Manage all aspects of the repair and maintenance of the built estate, i.e. building fabric, mechanical and electrical systems, plant and machinery. Facilities Manage cleaning, portering, security and car parking. Contracts Manages our major Hard / Soft FM contracts and host of smaller contracts for performance against agreed standards and improving performance. Hard Facilities Management (FM) Services Contract Hard FM Services contract with Inviron who em- ploy 40 members of staff for the University con- tract and deliver the majority of statutory planned preventative and reactive maintenance services across all three campuses. Soft Facilities Management (FM) Services Contract Manage the FM Services contract with SPS Group who deliver security, porterage, cleaning, and post room services to the University. Projects Delivers the major capital works conducted around the Estate, including new buildings and large-scale refurbishments.
Space Oversee the allocation of all space. They under- take design work and lead on the upkeep of key property information, including floor plans. Business Support Provides administration and finance to the de- partment, manages Planon and customer servic- es including the Estates Help Desk and leads on customer service improvements. Compliance Manages compliance with property related health and safety legislation and contractors working on the site. Property Oversee all landlord and tenant relationships on behalf of the University and provide commercial property advice as required. Sustainability Work on environmental management across the Estate. This includes a strong focus on energy management and meeting the Universityís objec- tives for the reduction of carbon emissions. Riseholme Park this team comprises 5 full time staff; the team manages the livestock, oversees the arable land via a farm business tenancy, supports Bishop Burton College staff and student access to the shared facilities / land and maintains the grounds.
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MAINTAINING THE ESTATE
The impact of the Covid-19 pandemic understand- ably resulted in a modest maintenance budget for 2021/22. Increased certainty throughout the year meant additional funds were made available to de- liver an extensive Summer Works programme. The additional funding reversed the reducing trend of investment/m2 seen over recent years due to the rapid expansion of the estate. The agreed budget for 2022/23 also shows a positive increase in in- vestment in the estate. To help manage the growing estate portfolio, during 2021/22 the Maintenance team expanded with the addition of a Senior M&E Engineer, Senior Building Surveyor, M&E Engineer and BMS Engineer, whilst a Facilities Officer and Access Control Officer joined the Facilities team. Statutory & Planned Preventative Maintenance Continuous review and focusing on efficiencies reduced the number of individual PPM orders in- structed throughout 2021/22. Reactive Maintenance Occupancy of the estate was lower than pre-pan- demic figures with the continuation of some remote learning, but it did increase slightly on 2020/21. As a result, there was an increase in reactive mainte- nance requests whilst the number of high priority ëP1í requests only marginally decreased during this period. The coordination and undertaking of these requests was extremely complicated as the Main- tenance team and contractors adopted enhanced
covid-safe methods of working, particularly in stu- dent accommodation where individuals and entire apartments were isolating. As would be expected, the total number of Priority 1 requests decreased during 2021/22 due to the reduced occupancy during lockdown. 1,808 Priority 1 requests were attended within 2 hours and either restored or alternative facilities provided within 24 hours. Hard Facilities Management (FM) Services Contract 2021/22 was year three of the five-year Hard FM Services contract with Inviron who employ 40 mem- bers of staff for the University contract and deliver the majority of statutory planned preventative and reactive maintenance services across all three cam- puses. Contract performance has increased dur- ing the year for all KPIs with PPM completion now approaching 97%. Soft Facilities Management (FM) Services Contract 2021/21 was year three of the five-year Soft FM Services contract with SPS Group who deliver se- curity, porterage, cleaning, and post room services to the University. The Facilities team have worked closely with SPS to review the contract, identify efficiencies, and redefine the scope and service levels being delivered as the needs of the University have changed over the last two years. The Universi- ty is also committed to paying at least the National Living Wage through the contract to all staff.
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SUSTAINABILITY & NET ZERO
Carbon Reduction The University approved new carbon reduction targets in 2021/22: ï 60% reduction in Carbon Emissions by 2030 (against our 2009/10 baseline). ï Net Zero emissions by 2040. The Carbon Management Plan for 2030 was published and sets out the actions we are taking to reduce emissions in line with our 2030 target. As shown in figure 2, carbon emissions from energy and fuel use increased slightly from 6,634 tonnes CO2e in 2020/21, to 6,741 tonnes in 2021/22. This is due to an increase in GIA from new buildings such as St. Marks Student Accommodation and the acquisition of Lawress Hall at Riseholme. The amount of energy consumed across our estate increased from 33.4 GWh in 2020/21 to 35.4 GWh in 2021/22. Energy pric- es also increased significantly during this period. This presented challenges for budget forecasting and management. The Sus- tainability Team worked closely with Colleges and Departments to manage consumption and reduce energy wastage. The Sus- tainability Team are undertaking a Net Zero Feasibility Study, to develop a ëglide pathí to Net Zero by 2040. This will be delivered by May 2023, alongside new Estates Masterplans for the Bray- ford and Riseholme campuses. Travel The Staff and Student Travel Survey was conducted in October 2021. This data is analysed to inform travel policies, projects and infrastructure. Student engagement The Sustainability team have supported the development of Ed- ucation for Sustainable Development and worked with academic colleagues to embed sustainability within teaching and learning.
At the University staff have access to an attractive and extensive reward and benefits package that enhances both their professional and personal lives. Professional services staff are afforded a generous annual leave entitlement of 30 days that is offered in addition to 14 bank holiday and concessionary days. The University of Lincoln offers the industry-leading range of pension schemes with generous employer contribution levels and a range of extra benefits. Pensions ñ Human Resources (lincoln.ac.uk) The University provides a varied and comprehensive offering to aid staff in personal and professional devel- opment. The University provides a varied and comprehensive offering of lifestyle and financial well-being schemes to staff. You can learn more about the comprehensive and diverse range of benefits here Benefits ñ Human Re- sources (lincoln.ac.uk) WORKING AT THE UNIVERSITY OF LINCOLN
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JOB DESCRIPTION
JOB TITLE
Carbon Reduction Project Manager
and contractors. ï Meet all relevant statutory requirements, for ex- ample CDM regulations and follow University procedures. ï Provide confident and clear leadership for their projects and take ownership for driving pro- gress and results. ï Be responsible for project management cost control. Being responsible for working within the defined budget and providing cost reports when required. Carbon Management The post holder will possess knowledge and en- thusiasm for carbon reduction and climate action, as a valued member of the Sustainability team. In addition, they will possess knowledge and skills in carbon emissions calculation and the development of business cases based on carbon/energy savings. They will use applied experience of delivering car- bon reduction projects within a complex organisa- tion to inform the effective delivery of UoL carbon reduction projects. They will embody sustainability principles when de- livering projects and when engaging with all stake- holders (internal and external). Stakeholder Management The delivery of carbon reduction projects will involve working with a wide range of stakeholders within the University (as well as some external stakehold- ers). Working with a complex organisation such as a University requires effective communication and stakeholder management skills. The post holder will be required to build strong working relationships with colleagues and external partners in order to ef- fectively deliver projects. The delivery of some carbon reduction projects will require changes to ways of working and/or to spac- es on campus. The Carbon Reduction Project Man- ager must be able to facilitate change and engage with stakeholders (staff/students/external parties and contractors) to ensure buy-in and cooperation. Data Analysis As the University embarks on the delivery of the 2022-2030 Carbon Management Plan, innovative technology may be used as part of the systemat- ic delivery of carbon reduction works. The evalua- tion of existing and newly delivered projects will be essential for continual improvement and ensuring that future measures and technology are effective in their aims and appropriate for UoL business op- erations. Following the delivery of carbon reduction projects,
the post holder will be required to work closely with the Energy Manager to gather appropriate energy data and evaluate the success of each measure. This will form part of a post completion evaluation and determine whether measures can be rolled out more widely across the UoL Estate. The post holder will possess strong data analysis skills and the ability to translate complex messages into easily comprehendible reports for the Estates Senior Leadership Team. Data analysis and learning from Minor Works will also be used to inform design specifications for Major New Build Capital Works and refurbishments. The post holder will act as an advisor, where appro- priate, to communicate lessons learnt. Communication & Reporting The post holder will possess strong inter-personal communications skills and use them to ensure that all stakeholders, client groups and external parties are consulted with as necessary to arrange and fa- cilitate the delivery of works. They will work with the Sustainability and Energy Managers to produce and provide detailed regular project reports to the Minor Projects Board and Es- tates Senior Leadership Team detailing the status of progress, costs and quality standards as measured against agreed objectives. They will be a confident communicator which will involve chairing project meetings, taking an active role in the delivery and communication of the Car- bon Management Plan. Finally, they will be confident in the area of conflict and issues resolution and engender a collaborative approach across all teams. Demonstrate excellent customer service in dealing with all internal and external stakeholders, including; Projects Team, Maintenance Team, ICT Department, Space Team and the Estates Business Support Team, as well as building users for each project. In addition to the above, undertake such duties as may reasonably be requested and that are commensurate with the nature and grade of the post.
Using existing (and developing) knowledge of en- ergy efficiency measures (including building fabric and Mechanical and Electrical Engineering solu- tions) the Carbon Reduction Project Manager will write project specifications, engage and appoint consultants, and project manage through to deliv- ery. Post completion, the post holder will be able to gather data and work with the Energy Manager to evaluate success in terms of energy efficiency outcomes. Post Delivery Evaluation will be used to inform future projects. The post holder will be responsible for deliver- ing minor construction projects, from inception to completion and operation, utilising the Universi- tyís Project Management Procedures including the management of the complete procurement and construction process throughout all phases of de- velopment. Additional responsibilities include: ï Leading multi-disciplinary teams and engaging stakeholders to facilitate change management and conflict resolution. ï Working collaboratively with the Sustainability Manager and Energy Manager to make business cases for investment. ï Provide technical expertise to inform the deliv- ery of energy efficiency projects. ï Reporting monthly progress on projects to the Minor Projects Board. ï Supporting colleagues in the Projects Team by contributing to standards and specifications of capital projects, as a valued member of design teams. The Carbon Reduction Project Manager will work collaboratively with Estates Colleagues (particularly those in Projects and Maintenance) to ensure pro- jects are aligned with Estates Strategic Priorities and to ensure an effective handover to Maintenance teams. They will be responsible for obtaining all necessary internal and external approvals and gain full sign off for projects, with the support of the Sustainability Manager. They will stablish and lead multi-disciplinary project teams where needed and establishing good work- ing relationships and enabling the team to collec- tively meet pre-agreed project targets and will; ï Manage the Procurement, commissioning and service provision of consultant support services KEY RESPONSIBILTIES Project Management
DEPARTMENT
Estates
LOCATION
Brayford Campus
GRADE
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REPORTS TO
Sustainability Manager
CONTEXT The University of Lincoln (UoL) is a high-achieving centre of academic excellence which has been rec- ognised nationally and internationally. It is an am- bitious, fast-paced dynamic organisation with mul- tiple stakeholders which strives always to improve the staff and student experience and engagement with the wider Lincoln community. The University takes its responsibility as a sustain- able organisation seriously and has committed to reducing its carbon emissions by 60% by 2030, against a baseline of 2009/10. Weíve also set a tar- get to be Net Zero by 2040. In order to meet these challenging targets, the Uni- versity will need to plan and deliver a series of tar- geted carbon reduction projects. The University has a substantial Capital Plan, which entails the completion of a number of major projects (both new build and refurbishment) together with a host of minor capital and revenue projects. Carbon reduction aims and specifications must be integrat- ed within the delivery of these works in order to en- sure a downward trajectory of carbon emissions to 2030 and beyond. JOB PURPOSE The purpose of the Carbon Reduction Project Man- agerís role, is to develop and project manage the delivery of carbon reduction projects at the Univer- sity of Lincoln. This post holder will be a vital and central component of the Universityís Carbon Man- agement Plan and essential in our ability to meet ambitious carbon reduction targets. Examples of carbon management projects are as follows (but not limited to): ï Renewable energy solutions, such as Solar PV. ï Decarbonisation of heat at our Riseholme Cam- pus, converting the current oil-based heating system to electric based solutions. ï Energy efficiency projects, via fabric improve- ments such as insulation. ï ICT-related energy efficiency projects, e.g. working with ICT colleagues to reduce energy consumed in server rooms. ï Supporting the improvement of Building Man- agement System upgrades and smart building controls.
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Additional Information Scope and dimensions of the role
The role holder will be responsible for the overall management and delivery of carbon reduction pro- jects, in support of the Universityís Carbon Man- agement Plan. The University operates on three principal sites in Lincoln, Riseholme and Holbeach. The role will cov- er all of these sites. The role will require a hybrid style of working both on campus and from home. KEY WORKING RELATIONSHIPS Internal ï Sustainability Manager ï Head of Space Strategy, Planning & Sustaina- bility ï Head of Projects / Project Managers
ï Estates Senior Leadership Team ï Head of Maintenance and Facilities ï Maintenance M&E Engineers ï Maintenance Building Fabric Team ï Procurement Team External ï Contractors ï Suppliers ï Consultants
ï External Bodies in Carbon Management / Ener- gy Efficiency sector, such as University Associ- ation of Engineers, EAUC, etc. ï Others as appropriate
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PERSON SPECIFICATION
COMPETENCIES & PERSONAL ATTRIBUTES Essential:
QUALIFICATIONS Essential: ï Degree in a relevant discipline or equivalent experience Desirable: ï Relevant professional qualification in Project Management ï Relevant professional qualification in Sus- tainability / Carbon Management / Environ- mental Sciences EXPERIENCE Essential: ï Experience of effective stakeholder manage- ment ï Experience of delivering projects within a complex organisation ï A proven ability to deliver projects on time, to budget and specification. ï Experience managing contractors and con- sultants ï Experience delivering energy efficiency or carbon management projects Desirable: ï Experience of working in Higher Education or on construction projects within this sector. ï Experience gathering and analysing data to measure impact of projects delivered, as part of the post-completion evaluation. SKILLS & KNOWLEDGE Essential: ï Competent in the use of Microsoft Software Packages and Project Management pro- grammes and Gantt charts. ï Excellent inter-personal and communication skills with evidence of ability to lead mul- ti-disciplinary teams. Desirable: ï Knowledge of the construction industry, including current construction and safety legislation.
ï Highly motivated, proactive team member. ï Ability to build strong relationships with others. ï Confident, collaborative and a proactive problem solver. ï Good time management and prioritisation skills. ï Confident communicator, ability to chair meetings and manage project teams and communicate impact to senior management. BUSINESS REQUIREMENTS Essential: ï Ability to work occasionally outside of normal university business hours. ï Willing to undertake training as required ï Ability to travel to all three campuses (Bray- ford, Riseholme, Holbeach) and work from home.
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EQUALITY, DIVERSITY, AND INCLUSION
We are One Community, with staff and students working together to create an environment in which all people can flourish based on their abilities and their diverse and rich experiences. Equality, diversity and inclusion are essential values for our University to deliver on its civic mission. We are a member of the Race Equality Charter and hold an Athena Swan Bronze Award. However we are not complacent; we know there is much more to do to tackle inequality, prejudice, and discrimination within our own community and wider society. Race Equality Charter The University of Lincoln, UK, has received the prestigious Race Equality Charter Bronze Award for its efforts to tackle racial inequality. The University of Lincoln is 1 of only 21 UK universities to hold the Bronze Award status from Advance HE, which recognises the work the University is doing to identify and reflect on institutional and cultural barriers facing Black, Asian and Minority Ethnic staff and students. Staff and students from across the University have played a huge part in the University gaining this
recognition, including the self-assessment team. The self-assessment team, led by Simon Parks, was comprised of staff and students from across the university community, who directed our approach and gathered intelligence for our submission. The Eleanor Glanville Centre has been instrumental in driving the REC forward and producing the University’s submission and action plan. Looking forward, the University will be establishing a formal committee, ensuring the hard work continues to tackle racial inequality. The University will also be consistently engaging with staff and students from across the University to ensure all voices are heard and all members of our One Community have the At the University of Lincoln we are One Community and strive to be kind, patient and supportive of each other. Our One Community Values define our One Community ethos and are a framework to ensure that respectful and inclusive behaviours are at the heart of all we do – for each other, our partners and our customers (internally and externally), both in our opportunity to contribute. One Community Values
thoughts and our actions. Our One Community Values: Equality, Understanding, Listening, Kindness, and Acceptance. The Eleanor Glanville Centre The Eleanor Glanville Centre is our department for diversity and inclusion. Aligning with our motto, ‘Libertas per Sapientiam’ (‘Through Wisdom, Liberty’), our interdisciplinary research advances knowledge on critical issues of equality, diversity, and inclusion. The centre is named after Lincolnshire’s Lady Eleanor Glanville, a 17th Century pioneer – and ‘the first woman’ of British natural history. The Lincoln Equality of Attainment Project (LEAP) We are committed to the equality of attainment amongst all of our students, regardless of background or circumstances. We strive to provide a nurturing and inclusive learning community and a high-quality educational experience for everyone. We, like other UK universities, have identified differential outcomes in student performance between different groups on the basis of race, gender, socio-economic background and disability. This is a
University-wide initiative examining the differential outcomes (attainment gaps) and working to address these through a range of initiatives including more inclusive curricula. Access and Participation Our access and participation work reaches out into communities with traditionally low levels of access to higher education. We are a founding partner of LiNCHigher, the Lincolnshire outreach network which aims to raise awareness of, and aspirations to, higher education among local young people. We provide a Foundation Year for many of our undergraduate programmes and actively encourage applications from students from different backgrounds. Our sponsorship of the Lincolnshire Educational Trust (a family of Academy schools in southern Lincolnshire) works to raise educational aspirations and attainment in rural areas, while our involvement in the Lincolnshire Children’s University offers children from all backgrounds the opportunity to enrich their learning experiences. Find out more here Equality and Diversity | One Community | University of Lincoln
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The University of Lincoln is being supported on this recruitment campaign by the search consultancy MRG. To arrange a confidential briefing conversation please contact our advisors David Craven david.craven@mrgpeople.co.uk 07932 717 438 Jane Schofield jane.schofield@mrgpeople.co.uk 07355 093 389
Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages, addressing the Person Specification).
Applications should be sent to universityoflincoln@mrgpeople.co.uk
The closing date for applications is 19th March 2023.
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