HEAD OF COMMERCIAL CANDIDATE INFORMATION PACK
CONTENTS
Page 3
Executive Summary
Page 6
Head of Commercial
Page 8
Person Specification
Page 9
UCL Capital Programme
Page 10
Further Information
Page 11
Application Process
EXECUTIVE SUMMARY
UCL is London’s leading multidisciplinary university, with more than 11,000 staff and 38,000 students from 150 different countries. Founded in 1826 in the heart of London, UCL was the first university in England to welcome students of any class, religion, and the first to welcome women on equal terms with men.
The UCL Estate comprises over 200 buildings valued in excess of £2 Billion, more than four million square feet of academic accommodation and c. 4000 student bedrooms. The scale, variety and complexity of the estate are unparalleled in the sector. UCL Estates manages the estate and facilities infrastructure from the strategic to the operational, across property acquisition and management, capital projects, engineering and maintenance, environmental sustainability, safety, security, cleaning and including student residences and central room bookings. UCL Estates strive to provide a co-ordinated and customer oriented approach to developing, maintaining and adapting UCL’s estate and a wide range of support services to create an environment which supports UCL’s academic mission.
The Key Aims of the Estates Strategy are: - Enabling the Academic Mission and supporting change - Transforming facilities fit for world leading research and excellence in teaching and learning - Delivering an excellent student and staff experience - Transparency, accountability, integrated service delivery with efficient and effective customer service - Good custodians of the Institution’s assets - Enabling a sustainable and safe university Over recent years, acquisitions and the integration of a number of Post Graduate Institutes (previously known as the Satellite Estate) has substantially increased the scale and complexity of the estate falling within the remit of the Division.
A recent restructure of the division has established two key Leadership Team positions: • Deputy Director of Estates/Director, Major Projects is responsible for delivering a number of key major projects including UCL’s new campus at Stratford (UCL East), Dementia Research Institute and Moorfield’s Eye Hospital. • Director, Estates Development is responsible for delivering a programme of key projects primarily within UCL’s central Bloomsbury campus but additionally with a number of partner organisations including hospitals and research bodies. Estates projects range in scale, complexity and value (£½m to £500m) and must be delivered to specification, cost and time, frequently within a highly congested and busy operational environment where quality of student and staff experience throughout the works is also critical.
UCL is engaged in a very extensive, long term capital programme, a critical component of UCL 2034 and in support of both UCL’s teaching and research strategies, which requires a significant professional Estates resource to ensure its successful delivery. Based on the requirements to deliver UCL’s projected £1.25 billion capital programme UCL Estates is embarking on a period of transformation to ensure that the Estates Development and Major Projects teams are resourced and organised in line with best practice and the scale of what needs to be achieved. It is essential that a robust, stable programme and project team is established which will build on-going capacity to ensure a depth of expertise and the sharing of good practice across all programmes. UCL Estates is therefore seeking to build an industry-leading
team of professionals with the capability, track record and drive to develop, deliver and mobilise projects that will deliver world-class facilities for London’s global University. The team will be developed to give both depth and breadth of resource, with project management professionals appointed at middle, senior and director level in addition to multidisciplinary appointments to give in-house intelligence and capability across space management, property, engineering, health & safety and project transition & mobilisation. UCL Estates places a very heavy emphasis on quality, safety, value and exceptional stakeholder engagement. We are therefore seeking best-in-class individuals that possess excellent interpersonal and communication skills and a flexible, collaborative, highly motivated and resilient disposition.
HEAD OF COMMERCIAL
Post Title:
Head of Commercial (Estates Development)
Division: Section:
UCL Estates
Estates Development
Reporting To:
Deputy Director of Estates/Director, Estates Development and/or Assistant Director Capital Projects
Grade:
9
Job Purpose: The Head of Commercial (Estate Development) will take strategic responsibility for ensuring that UCL gets best value and a high degree of assurance from its capital programme. The post holder will work with a multitude of stakeholders including UCL Estates colleagues, cost and commercial management consultants and contractor teams to successfully plan and manage commercial, contractual, procurement and supply chain challenges and mitigate risk across major capital projects and a range of complex capital and small works projects including new build, refurbishments and improvements spanning the entirety of the UCL estate. Key Dimensions The UCL Estate comprises over 200 buildings valued in excess of £2 billion, more than four million square feet of academic accommodation and c 4000 student bedrooms. The scale, variety and complexity of the estate are unparalleled in the sector. UCL Estates is responsible for managing the delivery of an Estate Strategy with a capital investment programme in excess of £1.25 billion over the next ten years, with projects ranging in scale, complexity and value. Projects range in scale, complexity and value (£50k to £500m) and must be delivered to specification, cost and time, frequently within a highly congested and busy operational environment where quality of student and staff experience throughout the works is also critical. UCL Estates places a very heavy emphasis on safety and a strong focus on multi-stakeholder engagement. Main Duties & Responsibilities 1. Be the lead for all commercial aspects of the delivery of major projects or a programme of projects from inception, design, construction, mobilisation and post project reviews to agreed specifications, achieving time, cost, quality parameters and full compliance with health, safety, statutory and environmental obligations and best practice. 2. Ensure all projects represent best value for money for UCL and that appropriate and effective risk management, corporate governance and audit controls are in place. 3. Contribute to the development of strategy for efficient and effective delivery of capital programmes/projects, including consultant and contractor procurement, forms of engagement, management of risk, contingencies, best value and cost planning.
HEAD OF COMMERCIAL
4. Ensure full and transparent reporting, inter alia, to meet the requirements of governance/ committee procedures, financial regulations etc. working closely with the Portfolio Services team, internal and external auditors and wider partners for consistent project/programme reporting. 5. Ensure a consistent approach to capital project delivery, including the leading the management of framework consultants and contractors and reporting of supplier performance. 6. Develop and proactively manage framework consultants as an integral part of the Estates delivery team. 7. Review and develop the systems and processes to deliver the programme of capital projects in support of achieving business needs. 8. Manage processes for establishing realistic project budget estimates, cost plans, cash-flows and regular forecasting across UCL’s capital projects. 9. Ensure appropriate performance management of external contractors, consultants and other service providers engaged to deliver capital programme projects. 10. Work with the Space & Feasibility and Capital Projects team members to carry out pre-feasibility cost estimating. 11. Provide independent cost assurance on externally produced estimates and cost plans including assessment of value engineering opportunities 12. To work closely with colleagues in the Facilities & Infrastructure team to develop whole-life cost models. 13. To review and monitor valuation payments against agreed cash flows 14. Carry out pre-issue reviews of all contract documentation 15. Ensure proactive and excellent communications about projects and programmes to the wider UCL community, with all stakeholders and across the Division liaising with the Estates Communications Officer. 16. Collect benchmarking data from completed projects on a per m2 basis for use in new projects. Commitment to equality UCL is proud of its longstanding commitment to equality and to providing a learning, working and social environment in which the rights and dignity of its diverse members are respected. Among other initiatives, UCL has eight Athena SWAN awards for good employment practice for women working in science, engineering and technology in higher education and research. General As duties and responsibilities change, the job description will be reviewed and amended in consultation with the post-holder. The post-holder will carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager. The post-holder is required actively to follow UCL policies including Equal Opportunities policies. The post-holder will maintain an awareness and observation of Fire and Health & Safety Regulations.
PERSON SPECIFICATION
Specification
Essential
Desirable
1. General
• The post requires the professional background and experience necessary to provide professional, technical and strategic advice at a senior management level within UCL, to identify and implement opportunities for improvement and the management of change. • Professionally recognised cost/commercial management related qualification ie BSc Quantity Surveying / MRICS.
2. Education/ Training
• Postgraduate finance, commercial management or supply chain management qualification.
3. Relevant Experience
• Significant experience in a quantity surveying, cost management or commercial management role • Professional quantity surveying and cost management skills and experience including cost planning, forecasting and budgeting, value engineering and contract procurement. • Experience of project/supply chain procurement and management. • Experience of reporting and performance management. • Experience of financial management across a wide range of budgets, with proven analytical skills and the ability to collate financial and other information from a range of sources, analyse it, draw conclusions and propose solutions. • Experience of construction contracts, contract management and procurement practices relating to project and service delivery. • Strategic planning including sourcing options and procurement for major capital programmes. • Strong knowledge and experience of contract management and procurement, cost management and budgeting and supply chain management.
• Track record of working on projects of a technically complex nature, ideally in the research / healthcare / science / commercial sectors.
PERSON SPECIFICATION
Specification
Essential
Desirable
3. Relevant Experience
• In depth experience of managing the commercial aspects of capital construction projects. • Relevant experience working in a senior position for a large organisation. • Business management demonstrating sound commercial awareness. • Budget management and analysis. • Benchmarking. • Excellent communication and influencing skills (both written and oral). • Strategic management and strong leadership skills. • A natural collaborator, working cross functionally and at all levels, internally and externally. • Possessing a high level of attention to detail • Ability to effectively manage time and meet deadlines whilst under pressure • Strong verbal and numerical reasoning ability • Business administration including business planning, budget management, accounting, IT and business processes. • Strong customer focussed approach. • A positive and creative “can do” approach. • Possessing a high level of commercial acumen, with the experience and nous to work with partner organisations to deliver projects with the best interests of UCL under consideration. • Feasibility cost planning. • Resource management.
4. Relevant Skills/ Aptitudes
THE UCL CAPITAL PROGRAMME
Current projects include: • UCL East. UCL East represents the largest ever single expansion of UCL since the University was founded nearly 200 years ago. It will be a new UCL campus, complementing the Bloomsbury campus, and will be located on the Queen Elizabeth Olympic Park, to the south of the Aquatics Centre and the ArcelorMittal Orbit. Phase 1 consists of the delivery of the first two buildings for the campus of a combined 50,000 sqm. • UCL Institute of Neurology. UCL has been selected as the ‘hub’ of the new £250m UK Dementia Research Institute (UK DRI). • A ‘deep retrofit’ for The Bartlett School of Architecture. Value £33m. • Wilkins Terrace & Lower Refectory, A new space for learning, events and exhibitions at UCL. Value £27m. • New Student Centre, Outstanding new facilities to improve the student experience at UCL. Value £70m. • Refurbishment of teaching, research and social learning spaces for UCL Chemistry, Earth Sciences, Physics and Astrophysics. Value £26m. • Creating state of the art teaching and learning spaces for the world-class Faculty of Law. Value £24m. • A new institute for ground-breaking collaboration between the Division of Surgery & Interventional Science, the Centre for Medical Imaging and the Institute of Healthcare Engineering. Value £17m. • New accessible, communal accommodation for UCL Students in Bloomsbury. Value £32m. • The Sainsbury Wellcome Centre, a new research centre for Neural Circuits and Behaviour. Value £105m.
FURTHER INFORMATION
Salary level The salary range for this post is £55,163 - £67,111 per annum (depending on experience) plus
excellent benefits. Employee Benefits
UCL is a dynamic, global university based in one of the most exciting capital cities in the world. Not only does working at UCL offer the opportunity to work with some of the greatest intellects in the world, it also offers competitive terms, conditions and benefits to its staff. In the 2013 UCL staff survey, 83% of staff would recommend UCL as a good place to work and 86% are proud to work for UCL. As part of the UCL community you can access free lunch hour lectures, exhibitions and museums and collections. The NUS Extra Card is available to UCL staff as well as students and can provide fantastic savings across a multitude of online and high street stores. On campus UCL has the Bloomsbury theatre hosting a range of performances and a series of bars, cafes and other facilities which UCL staff can use. In addition to 41 days annual leave (inclusive of public holidays and closure days) and generous pension schemes, UCL provides a number of other staff benefits outlined below. • Excellent provision for professional development • The UCL Study Assistance scheme • The UCL Cycle scheme • The UCL Eye Care scheme • Voluntary Healthcare schemes • Subsidised access to a range of health and fitness facilities • Childcare Voucher scheme • The offer of an interest-free season ticket loan • Various family friendly benefits and support Further information about the USS pension scheme and the benefits it provides can be found at www.uss.co.uk. UCL benefits and policies apply equally, whatever the sexual orientation and/or gender identity of employees. Benefits and policies relating to employees partners, includes both different sex and same sex partners. We particularly welcome female applicants and those from an ethnic minority, as they are under-represented within UCL at these levels. Work location The permanent base for each of the posts is at Bidborough House, in UCL Estates’ recently refurbished, modern, open-plan offices. Given the scale and nature of the UCL estate postholders will be expected to work across the UCL portfolio as the needs of the role dictate.
APPLICATION PROCESS
To arrange a confidential conversation to discuss the opportunities in more depth, please contact Ben Duffill (ben.duffill@mrgpeople.co.uk) or Nick Coppard (nicholas.coppard@mrgpeople.co.uk) of The Management Recruitment Group on 0207 959 2368. Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages). Applications should be sent to ucl@mrgpeople.co.uk clearly quoting the post title of the role to be applied for. The closing date for applications is 12th July 2018. Interviews will take place the week commencing Monday 23rd July 2018.
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