UCL - Senior Estates Surveyor



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Executive Summary

The Role

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Person Specification

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Further Information

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Application Process


UCL is London’s leading multidisciplinary university, with more than 11,000 staff and 38,000 students from 150 different countries. Founded in 1826 in the heart of London, UCL was the first university in England to welcome students of any class, religion, and the first to welcome women on equal terms with men.

UCL’s estate is unique, rich in history, at the heart of London and diverse in use. Our 230 buildings, valued in excess of £2bn, are predominately located in Bloomsbury but with a number of specialist satellite sites beyond that. UCL Estates manages the estate and facilities infrastructure from the strategic to the operational, across property acquisition and management, capital projects, engineering and maintenance, environmental sustainability, safety, security, cleaning and including student residences and central room bookings. UCL Estates are excited to be playing a key role in the delivery of UCL’s 20-year strategy, UCL2034, including the realisation of UCL East, our new campus at the Queen Elizabeth Olympic Park, which will offer world class research, teaching and living accommodation within the largest cultural and educational development in Europe.

maintaining and transforming UCL’s estate, so that it directly contributes to the creation of a truly inspirational environment for our academics, students and staff. UCL has embarked on an extensive building and refurbishment programme – Transforming UCL. This is about creating sustainable spaces that meet UCL’s world-class aspirations and commitment to excellence and innovation. Transforming UCL is the largest capital programme in the University’s history. It has seen significant investment to refurbish and develop some of our most iconic buildings whilst also bringing forward new world class buildings. Together these will enable and support the University’s continued growth as we continue to build now and for the future.

UCL Estates manages the estate and facilities infrastructure, from the strategic to the operational. This ranges from ensuring our estate is operating efficiently and safely to maintaining, developing and delivering our building and planning future strategic developments to support UCL’s academic ambition. UCL Estates services include property acquisition and management, capital projects, engineering and maintenance, environmental sustainability, safety, security, catering and cleaning. In addition, it manages the University and Customer Services switchboards, student residences, nursery and central teaching and meeting room bookings. We have a proud history and the ambition and drive to innovate. We strive to provide a co-ordinated and customer oriented approach to both buildings and services,


The Property Team within UCL Estates support the Estate Strategy by taking responsibility for the asset management of UCL’s extensive operational and investment property portfolio, providing solutions for future growth requirements and ensuring that UCL gets the best possible value from its existing portfolio. We are seeking to appoint a Senior Estates Surveyor to play a key role in the Property Team. Reporting to the Director of Property, the Senior Estates Surveyor with take a lead role in the asset management of UCL’s estate portfolio and will undertake a broad range of activities including acquisitions and disposals, lease renewals and administration, rent reviews and development appraisal. A Chartered Surveyor, the successful candidate will have proven experience of asset management and property management gained across a large scale and diverse estate portfolio.

You will have demonstrable experience of freehold and leasehold acquisitions and disposals, management agreements, lease renewals, rent reviews and other estate related matters. Knowledge and experience of the Central London property market would be advantageous. It is vital that the postholder has exceptional interpersonal and communication skills coupled with the ability to work in a collaborative manner with a multitude of stakeholder groups whilst achieving results. We are also seeking an individual with strong negotiation abilities, a high level of commercial acumen and an entrepreneurial mindset. This is an exciting opportunity for an ambitious individual to develop their career in a client side general practice surveying role on one of London’s most diverse and large scale estate portfolios.


Post Title:

Senior Estates Surveyor







Job Dimensions: The UCL Estate comprises over 200 buildings valued at a reinstatement value of £3bn+. UCL is in the midst of a 10 year Capital Programme with a value of £1.25bn in which UCL Estates is helping shape the transformation of the university. The role of Property within Estates has been to assist this period of change in helping secure valuable planning consents, the negotiation of S106 agreements, the acquisition of space (both freehold and leasehold) outside UCL’s existing footprint and to act as a link with colleagues in Estates Strategy to ensure UCL’s academic departmental needs are met, having regard to the Institution’s wider needs and with available budgets. Main purpose of job: The Senior Estates Surveyor is a newly created role which will address the need for the Property function to be more integrated with the Strategy function. The role holder will ensure that any newly acquired space fits within existing departmental strategies and that existing space, particularly (but not exclusively) rented space is utilised effectively and as part of the Institution’s aims to efficiently occupy space, given its Central London context. The post holder will: • Drive the strategic implementation and constant review of the Masterplan and the wider Institutional Estates Strategy with particular reference to the effective utilisation of space both within UCL’s leasehold estate and its retained freehold estate. • Actively engage with UCL Estates representation on Schools / Faculty boards working to align Estates and Institutional Strategies with local initiatives and their effect on the Property function. • Assist the Director, Property to communicate the resultant Property Strategy to its retained external advisors, principally through the appropriate contacts at Deloitte and Gerald Eve.

• Attend quarterly and other frequent meetings with our retained external advisors. • Help manage the Property Records (Estates Terrier) and the like, Property Deeds etc. • Regularly meet UCL’s Legal Advisors, both internal and external to achieve these objectives. • Drive forward business as usual functions including but not limited to: o Property acquisitions and disposals, both leasehold and freehold o Rent reviews o Licence for alterations, to enable Capital Projects to proceed in the leasehold estate o Licences to sub-let, alienations etc. o Police boundary disputes and support the wider Estates Team o Support Capital Projects in Town Planning Discussions and Negotiations o Support the continued integration of the former IoE Estate and join discussions with UoL to regularise our property interests to the benefit of UCL o Help support the wider aim to minimise disruption from the effects of HS2 and join discussions with the Compulsory Purchase team and advising UCL o Acting as UCL’s internal expert in discussions with UCLH especially in relation to Property Contracts arising from occupation by UCL’s Medical School and documenting o Manage the production of regular reports for senior managers to take to University Committees including Project Review Group, Estates Management Committee and Finance Committee, in reference to those proposals which contain a Property related transaction. General This job description reflects the present requirements of the post, and as duties and responsibilities change/develop, the job description will be reviewed and be subject to amendment in consultation with the post-holder. The post-holder will carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager or Head of Department/Division The post-holder will actively follow UCL policies including Equal Opportunities policies and be expected to give consideration within their role as to how they can actively advance equality of opportunity and good relations between people who share a relevant protected characteristic and people who do not share it. The post-holder will maintain an awareness and observation of Fire and Health & Safety Regulations. areas of overlap / exploring items of synergy o Keeping all Property Records up-to-date





Qualifications • A professional property qualification, preferably MRICS Knowledge • Relevant technical knowledge of space management, especially in relation to HE. • Substantial work experience relating to property in the context of HE.

• Good knowledge of higher education sector. • Knowledge of Autocad and Terrier based systems. • Knowledge of Estate Management Statistics. • Some background in lease transactions (see below).

Skills or Abilities

• Analytical and research skills. • Ability to negotiate complicated contracts whilst retaining credibility with counter parties and ensuring the reputation of UCL is upheld. • Ability to analyse user requires and to separate “wants” from“needs”. • Proven Influencing and communication skills at all management levels. • Ability to deliver workload effectively within agreed timescales. • Ability to devise reports on space utilisation and its interrelation to relevant allied property transaction. • General knowledge of the property market and ability to liaise effectively with UCL’s property consultants and to understand their remit. • Experience of a similar role managing complex stakeholder relationships in a customer focused environment. • Gravitas in dealing effectively in the property market and an ability to assume the role of ambassador to UCL in that context. • Experience of developing, adapting and maintaining a space management policy for space management through the University. • Ability to deliver and manage change to achieve agreed business objectives ensuring the highest levels of customer service and care. • A general knowledge of the rental market near

Pervious Experience

• Substantial work experience in Property management in a comparable organisation to

include e.g. property acquisitions and disposals, both leasehold and freehold, rent reviews

UCL and a willingness to assist the Director, Property in negotiating relevant contracts.






• To be highly customer focussed.

Other Requirements

• Ability to work effectively within a team environment and as a team. • Be flexible in duties undertaken and to work outside normal working when required. • Attend staff meetings, relevant seminars, workshops and training events.


Salary level The salary range for this post is £ 56,266 - £61,818 per annu m (depending on experience). Employee Benefits UCL is a dynamic, global university based in one of the most exciting capital cities in the world. Not only does working at UCL offer the opportunity to work with game changers in your field, it also provides competitive terms, conditions and benefits. UCL benefits and policies apply equally whatever the sexual orientation and/or gender identity of employees. Benefits and policies relating to employees partners, includes both different sex and same sex partners. In addition to 41 days leave (inclusive of public holidays and closure days) and generous pension schemes, UCL provides a number of other staff benefits outlined below. • Excellent provision for professional development • The UCL Cycle scheme • The UCL Eye Care scheme • Voluntary Healthcare schemes • Subsidised access to a range of health and fitness facilities

• The offer of an interest-free season ticket loan • Various family friendly benefits and support https://www.ucl.ac.uk/human-resources/pay-and-staff-benefits Work location

The permanent base for each of the posts is at Bidborough House, in UCL Estates’ recently refurbished, modern, open-plan offices. Given the scale and nature of the UCL estates post holders will be expected tow work across the UCL portfolio as the needs of the role dictate.


To arrange a confidential conversation to discuss the opportunities in more depth, please contact Stephanie Howe (stephanie.howe@mrgpeople.co.uk) or Ben Duffill (ben.duffill@mrgpeople.co.uk) of The Management Recruitment Group on 0203 962 9900. Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages).

Applications should be sent to ucl@mrgpeople.co.uk clearly quoting the post title of the role to be applied for.

Closing date is Sunday 29th September 2019. Interviews will take place the week commencing Monday 7th October 2019.

Regal House 70 London Road Twickenham TW1 3QS Tel 020 8892 0115

52-54 Gracechurch Street London EC3V 0EH Tel 020 3962 9900

111 Piccadilly Manchester M1 2HY Tel 0161 638 0936

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