HOW TO MAKE ACCESSIBLE Word Documents & Google Docs Check Word Document (2011/2013/2016)
Google Docs
HEADINGS • Properly format headings.
1. Select the text that you want to make into a heading 2. Go to the Home tab. 3. Choose the appropriate heading level from the Styles group
1. Select the text that you want to make into a heading. 2. Go to the Styles menu (or “ Normal text”) and choose the appropriate heading level from the Normal text drop down list.
• Use headings in the correct order • Heading 1 should only be used ONCE per page. Heading 2, 3, etc. can be used multiple times. ( DO NOT skip heading levels. )
1. Select the image. 2. From the Format menu choose Alt text . 3. Type in description text in the Description field. ( NOT in the Title field .) 4. Click the OK button when done Select the text that you want to make into a list, and do one of these: • On the Format menu, choose Lists & select Numbered or Bulleted list . • Go to the icon toolbar, & choose the Numbered or Bulleted list icon. 1. Type out text that describes the destination of the link (i.e. HCC). 2. Select the Insert link icon (Ctrl/Cmd + K) . 3. The Link window will open. Type the URL of the webpage in the Link field (e.g., hagerstowncc.edu). 4. Then click the Apply button to save the link.
1. Right click on the image, and select Format Picture.... 2. The Format Picture window will open. 3. Select the icon & click on the ALT TEXT to open Alt text field . 4. Enter image description in the Description field (Not the Title field).
IMAGES • Add alternative (Alt) text to images
1. Select the text that you want to make into a list 2. On the Home tab, in the Paragraph group, select the Bullets or Numbering list .
LISTS • Format a list as a list
1. Type out text that describes the destination of the link. (i.e. HCC). 2. Select the text, right click and choose Hyperlink... from the menu. 3. The Insert Hyperlink window will open. Enter a URL address in the Address field ( Mac - Word 2011 : Link to field). 4. Click the OK button to save the link.
LINKS • Create a link that describes its destination.
• Use the MathType plugin http://www.dessci.com/en/ for MS Word to create math and science equations, formulas and notations. DO NOT use Microsoft’s equation editor.
• Math and Science equations and formulas cannot be written accessibly in Google Docs.
MATH & SCIENCE
5 A
Save your original files. You may need them if you have a student who needs alternative formats.
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