HOW TO MAKE Accessible PDFs
Method
How to make it accessible
Software / Hardware
1. Start with a well-structured word document or presentation. 2. Click the File tab and select Save as . In the Save as type field, select PDF (*.pdf.) 3. Enter a file name in the File name field. 4. Click on the Options button and make sure the Document structure tags for accessibility and Create bookmarks using Headings checkboxes are checked. 5. Click OK and Save . This will tag all of the text formatting, so page headings and lists are correctly interpreted by a screen reader. • Microsoft Word & PowerPoint 2011 for the Mac cannot produce a fully accessible PDF. • Go to http://www.pcc.edu/resources/instructional-support/access/pdfs-from-mac.html for options on how to create an accessible PDF. 1. Open the scanned PDF file. 2. Open the Tools panel (click Tools in top right) and click Text Recognition . 3. Click In This File and the Recognize Text window will open. 4. Click the Edit button to adjust OCR settings. Select English (US) for Primary OCR Language, Searchable Image for PDF Output Style and 600 dpi for Downsample To . 5. Click OK when done.
• Microsoft Office 2010 & 2013 Pro.
Convert MS Office to an Accessible PDF document
• MS Office 2011 (for Mac)
Save your original files (PPT, Word)
• Adobe Acrobat Professional (Version XI Pro)
Run Optical Character Recognition (OCR) on scanned document
1. Click the Tools tab to open the Accessibility panel on the right hand side. • If you don’t see it, click the View menu and select Tools > Accessibility .
• Adobe Acrobat Professional (Version XI Pro) All versions. No matter what you are converting to PDF, it’s
Run Adobe Acrobat Built-in Accessibility Checker
important to save your original files in case a student needs an alternate format. 2. Under Accessibility , select the Full Check button. 3. The Accessibility Checker window will open. • Under the Report Options , check on the Create Accessibility Report . • Under the Checking Options section: • Category: Document and check all the items. 4. Click the Start Checking button. 5. The Accessibility Checker Report will display on the left pane. Save your original files. You may need them if you have a student who needs alternative formats.
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