DEPUTY DIRECTOR
CANDIDATE INFORMATION PACK
Welcome
‘From world-leading research and teaching facilities to outstanding historical and cultural assets, our estate provides the physical foundations for our reputation as a great university and destination of choice for many around the world.’
PROFESSOR SIR DAVID EASTWOOD, VICE-CHANCELLOR AND PRINCIPAL
‘Our campus is highly regarded and praised for its natural beauty, green credentials and architectural aesthetics. It is an asset to the University and to the city and region, offering a platform for world-class research and outstanding teaching, as well as social wellbeing for staff and visitors. We must ensure that it is protected and maintained but also that it continues to adapt to changing pressures and demands.’
TREVOR PAYNE, DIRECTOR OF ESTATES
‘As the education market continues to change, we must ensure we are providing world-class facilities to support innovative teaching and enhance the student experience. From our collaborative teaching spaces and state-of-the-art laboratories to technology rich learning environments and accommodation, we are educating the next generation of graduates to be independent problem solvers, great leaders and influential global citizens.’
PROFESSOR KATHY ARMOUR, PRO-VICE-CHANCELLOR (EDUCATION)
‘Our resources and facilities are envied in the sector. At Birmingham, we put people at the heart of everything we do and we are committed to providing our outstanding, talented staff and students with first-class physical resources in a beautiful campus environment so that we can attract the best and brightest and that they may excel.’
PROFESSOR TIM JONES, PROVOST AND VICE-PRINCIPAL
The University of Birmingham
The
University of Birmingham is one of the largest civic universities in the UK with over 7,000 staff and 32,000 students.
Our research, education, worldwide reach and reputation, combined with our purposeful, pragmatic and pioneering approach, are making us the standard against which others are measured. Our heritage as the original ‘redbrick’, is combined with one of the most compelling and ambitious agendas in higher education. Quite simply, at Birmingham we are making important things happen. Home to world-class researchers, whose work in everything makes a real difference to people’s lives, from developing next generation engine technologies to spreading better understanding of poverty, mental health, and religious behaviour in the modern age, we provide innovative solutions to big problems.
We think, recruit and compete worldwide.
Being named University of the Year for Graduate Employment in The Times and The Sunday Times GoodUniversity Guide 2015-16 places Birmingham as the UK’s number one university for securing a graduatelevel job and comes just two years after being named University of the Year in 2013-14. These coveted accolades recognise a transformative time in our history characterised by our bold, ambitious strategy and innovative approach to the challenges facing the sector. The University is a pioneer in sector-leading initiatives, including our ‘Birmingham Fellows’ programme, which has so far seen around 70 of the world’s best early career academics join us; and the much-emulated unconditional offers strategy for exceptional students. We have a clear vision for the future, ambitious leadership, world-leading academic strengths and a secure financial base. With an annual turnover of more than £520 million, we use our financial strength to invest in the intellectual and physical future of the University. Judicious planning has enabled the University to complete its last 5 year capital plan – delivering a £500M capital programme including a new library, a major sports centre, award winning new student accommodation and a state of the art student services hub’ The current capital plan is underway and is a five year plan to 2021 which will see an investment of a further £606M on investment into sector leading facilities. The spirit of innovation which is a key feature of the University’s history continues today, exemplified by the new University of Birmingham School; providing an outstanding academic education for the city’s young people and serving as a centre of teacher education in the region. Birmingham is a leading member of the Russell Group and a founder member of the Universitas 21 global network of research universities (www.universitas21.com) of which our Vice-Chancellor is the current Chair. The University’s Strategic Framework – Making Important Things Happen builds on the aims and achievements of the last five years and sets out our ambition to 2020.
www.birmingham.ac.uk/strategy2020.
The
City of Birmingham Birmingham is the UK’s second city and a major European centre. It is a city of business and ballet, canals and world-class concerts, jewellery and jazz, historical interest and contemporary vision; and has a rich and diverse community that creates a
The City Museum and Art Gallery houses the world’s finest collection of Pre-Raphaelite paintings, alongside a major collection of Old Masters, Modern and Contemporary pictures. The National Indoor Arena, the National Exhibition Centre, National Motorcycle Museum, National Car Heritage Museum, and the National Sealife Centre are other visitor magnets while the iconic Bullring is one of the largest dedicated shopping facilities in Europe. Sports and recreation are well served; the city offers international Test cricket, top-flight football, international championship golf and top-class rugby. Birmingham is also home to over 200 restaurants serving up 27 kinds of cuisine, and has more Michelin starred restaurants than any other English city outside London. Birmingham is within an hour’s drive of Stratford-upon-Avon and the Cotswolds. From Birmingham International Airport, more than 50 different airlines operate scheduled services to 100 destinations worldwide. The University has its own dedicated railway station, while 50 million passengers a year use Birmingham New Street Station, which will be at the centre of the proposed high-speed rail network. London is 80 minutes away by shuttle service, with trains every 20 minutes.
vibrant, multicultural and exciting place to live and work.
So it is no surprise that Birmingham has been chosen by the Rough Guide as one of the Top 10 places in the world to visit in 2015.
Symphony Hall, considered one of the world’s greatest concert venues and home to the City of Birmingham Symphony Orchestra (CBSO), forms part of the International Convention Centre at the hub of the UK’s canal network. The Hippodrome Theatre is home to the internationally renowned Birmingham Royal Ballet. Outside London’s West End, Birmingham boasts the highest concentration of live theatre in the UK, including regular tours by major opera companies. It is also home to the recently opened £189 million Library of Birmingham – the largest in Europe.
The City of Birmingham
The University estate in the UK consists of two main sites (Edgbaston and Selly Oak), along with properties at Stratford-upon-Avon, Ansty, Coniston, and Ironbridge. Those sites accommodate the majority of the core academic and residential facilities that support the work of the University. The facilities extend to approximately 500,000 square metres of floor space in over 200 buildings, and over 300 acres of grounds and sports fields, thus making the estate one of the largest and most diverse portfolios in the UK higher education sector. The University is in the midst of one of the most exciting and transformational campus redevelopments since the first phase of building on our campus was completed in 1090 under the auspices of Sir Aston Webb. The University completed its last phase of developments in 2015 comprising 20 schemes of varying size and complexity. The next phase of development has been set out in an estates strategy by the Director of Estates – Building on Strong Foundations – and will see £606M of investment over the next 5 years. The new projects will create outstanding facilities for the students, staff, visitors and the community – whilst drawing on Sir Aston Webb’s original campus master plan, as well as subsequent plans, laying a sound basis for the future. Schemes that have been recently delivered include: • A new sports centre opened May 2017 (£54M). • A new library opened September 2016 (£57M). • A student hub opened September 2015 (£13.4M). • A pedestrian route to the Vale opened July 2016 (£1.3M). • The Chamberlain Hall redevelopment opened September 2015 (£47.6M). • University School Selly Oak opened September 2015 (£23M). • HTRC in partnership with Rolls Royce opened September 2015 (£60M). • Birmingham Institute for Forestry research BIFOR Opened February 2017 (£14M). Schemes currently on site: • The Grange road residences and Pavilion to open September 2017 (£22M). • Collaborative Teaching laboratories CTL to open September 2018 (£35M). • Hotel & Conference Centre to pen August 2018 (£34M). • Harding building refurbishment to open September 2017 (£2M). • Psychology relocation (£18.5M). The capital plan overleaf details planned works to 2021 and in addition the following strategic projects are also being planned to be delivered by 2021: • New School of Engineering. The
The University Estate
• Extension to the Business school. • New Molecular Sciences building. • New Teaching & learning block. • Refurbishment of 3 Centenary Square (old Municipal Bank building in City Centre). • Dubai overseas Campus. • Residences development strategy.
The University’s Estate Strategy
Job Description
To support the Director of Estates & Campus Services in the delivery of the Estate Masterplan and to take responsibility for leadership and delivery of the emerging programmes of construction projects.
To be the to be the professional leader within projects, space management and property teams ensuring that the activities of the team align with the University and Departmental strategic priorities. To take responsibility for day to day property management of acquisitions, disposal, leases and licences.
Key Responsibilities:
1. Leading and managing the delivery of a programme of capital projects in accordance with best practice to agreed specification, achieving time, cost and quality parameters and full compliance with health, safety, statutory and environmental legislation.
2. Being accountable for the successful delivery of all projects within the Estate Masterplan and other approved projects from inception to completion ensuring stakeholders requirements are met.
3. Ensuring that appropriate governance, risk management, change management and audit controls are implemented on all projects and that value for money is achieved.
4. Budgeting, forecasting, cost control and monthly reporting of the capital programme and other projects delivered within the projects team.
5. Ensuring appropriate performance management of external contractors, consultants and other service providers engaged to deliver capital projects, space management and property management.
6. Leading and managing in house and outsourced professional teams, promoting a customer focussed, challenging, responsive and adaptable service.
7. Assist the Director with the development of strategy for efficient and effective delivery of the capital programme including appropriate procurement of consultants & contractors, forms of contract, risk management etc.
8. Drive a zero tolerance safety culture within the team and with all suppliers to ensure the delivery of a safe, healthy & secure environment for students, staff and visitors.
9. Ensure clear and concise communication of the programme of projects taking due regard to requirements of the business and the operational constraints of the campus.
10. Work collaboratively with the Estates Core Team to ensure that projects incorporate maintenance requirements and that due consideration is given to whole life costs.
11. Lead the space management function to ensure efficient and appropriate use and development of space.
12. To integrate space management policies within the capital programme and lead on developing an innovative approach to space use through capital or refurbishment projects
13. To integrate the energy and sustainability strategy within the capital programme and refurbishment projects.
14. Lead on the creation of University Design Guides for use in capital and revenue projects.
15. Lead on acquisition and disposal of assets and negotiation of leases and licences. Liaise with the University’s Landlords and Tenants on property and tenancy matters.
16. Manage Rates valuations and payments and service charges
17. Advise the Director of Estates on market forces and implications on rents, values etc
18. Manage & Develop the Estates PMO Function, including the production of project dashboards
19. Conduct post project reviews and post occupancy evaluation.
General
1. Deputise for the Director of Estates as required.
2. Any other duties as may be reasonably required by the Director of Estates
3. To perform such duties consistent with your role as may from time to time be assigned to you anywhere within the University
4. To undertake health and safety duties and responsibilities appropriate to the role
5. To make full use of all information and communication technologies in adherence to data protection policies to meet the requirements of the role and to promote organisational effectiveness
6. To conduct all financial matters associated with the role in accordance with the University’s policies and procedures, laid down in the Financial Regulations
Working Relationships (key individuals the job holder would be working with):
Director of Estates, Director of Engineering, Director of Delivery & Operations, Director of Hospitality & Accommodation, Business Manager, University Executive Board, Heads of Schools & Heads of Professional Services, Faculty Managers, Health & Safety Office, External consultants & contractors, Birmingham City Council.
Person Specification
E
No Attributes
Rating
Source
1.
Specific Knowledge & Experience
Experience of contributing to the strategic leadership within an estates environment and development of effective strategic links across a large, complex organisation. E Recent demonstrable track record in the management of the successful development and delivery of significant capital programmes. E AF, S AF, S
Substantial experience of delivering high value complex projects to agreed timescales within a complex and challenging environment. E
AF, S
Substantial experience of leading early stages of projects including business case development, feasibility and options appraisal and strategic brief development. E
AF, S
Experience in the management of capital developments involving private finance and third party developers.
D
AF, S
A thorough and up to date knowledge of construction trends and relevant legislation including town planning, listed buildings & conservation areas, building regulations, construction, design and management regulations. E AF, S Demonstrable financial management experience, with a track record of managing capital budgets in excess of £20M per project. E AF, S
Ian in depth knowledge of BIM and Soft Landings to ensure that these are successfully implemented at the university.
E
AF, S
An in depth knowledge of public procurement and EU procurement law to ensure compliance.
E
AF, S
No Attributes
Rating
Source
Experience in different forms of procurement and construction and consultant contracts.
E
AF, S
Significant experience in reviewing and managing risk and implementing systems to mitigate and manage risk effectively. E
AF, S
Experience in property management including leading on acquisition and disposal of assets and negotiation of leases and licences. E
AF, S
Experience of championing and delivery of environmentally sustainable solutions.
D
AF, S
Experience of business process redesign, introducing and managing change.
D
AF, S
Skills & Abilities
Ability to prioritise complex and often conflicting project demands ensuring appropriate risk management techniques are implemented. E Ability to communicate complex information to a range of audiences and stakeholders effectively using a variety of mediums. E
AF, S
AF, S
Ability to lead change in a constantly evolving higher education marketplace.
E
AF, S
Ability to prepare and effectively present structured papers, budgets, proposals and options appraisals to management, peer and user groups. E Ability to achieve results through a combination of effective planning, firm direction, delegation and influence. E
AF, S
AF, S
A flexible, adaptable and professional approach to work.
E
AF, S
Ability to understand complex legal documentation.
E
AF, S
Competent IT Skills (Microsoft Office, Microsoft Project, Revit, CAFM Systems).
E
AF, S
Excellent leadership skills.
E
AF, S
Qualifications, Education & Training
A good first degree in a construction related discipline.
E
AF
A relevant Professional Qualification (e.g. MRICS, RIBA, MCIOB).
E
AF
Other Requirements
Experience of working in a Higher Education environment.
D
A committed team player with the ability to motivate and develop both internal and external teams.
E
Legend Rating of attribute: E = essential; D = desirable Source of evidence: AF = Application Form; S = Selection Programme; T = Test; P = Presentation
Further information & Application process.
For
a confidential discussion to learn more about the role and opportunity please contact the university’s appointed recruitment partners Ben Duffill and Marcus May of The Management Recruitment Group.
Applications should consist of a comprehensive CV (of not more than 4 pages) and supporting cover letter (of not more than 2 pages) outlining key matching experience and rationale for applying for the post.
Applications should be sent to ben.duffill@mrgpeople.co.uk.
Ben Duffill T: 0207 959 2368 M: 07976 125 010
For more information and to view the university’s Estates Strategy Brochure please click this link;
E: ben.duffill@mrgpeople.co.uk E2: leena.lais@mrgpeople.co.uk
https://issuu.com/universityofbirminghamestates/docs/estates_strate- gy_brochure_2016
Marcus May T: 020 7959 2368 M: 07966 827 411 E: marcus.may@mrgpeople.co.uk
You can also view the university’s website here;
http://www.birmingham.ac.uk/
Regal House 70 London Road Twickenham TW1 3QS Tel 020 8892 0115
www.mrgpeople.co.uk
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