Reform Club - Building Manager

The Reform Club - Building Manager Candidate Briefing Pack



Page 4-5

The Role

Page 6-11

The Candidate

Page 12-13

Application Process Page 14


The Reform Club was founded in the ferment ideas, ideals and political activity which in pa found expression in the Great Reform Act of Having succeeded, after a great parliamentar tussle, in securing the passing of the Reform 1832, Radicals and Whigs needed a centre for political activities. The Club first opened its doors to members i house at 104 Pall Mall, on the 24th of May 1 It quickly set about planning its own building after an architectural competition, selected C Barry to create a new clubhouse, in the style Italian palazzo. The work was finished in 1841 and was immediately hailed as a masterpiece of classic architecture. The clubhouse has remained lar unchanged in appearance to the present day. The Reform Club was founded principally to political goal, becoming the centre of the ne Liberal Party; but over the years the Club has evolved, and since around 1920 it has served purely social purpose. Nevertheless, the Refo retains its traditional, progressive spirit, a fac contributes to its enduring vitality. The Club offers a friendly welcome, irrespecti background or nationality, criteria for admissi membership being character, talent, and achievement.

of t

The current membership embraces a wide range of professions; there are academics, artists, business people, doctors, lawyers, politicians, writers and so on. J. M. Barrie, Henri Cartier Bresson, Winston Churchill, E. M. Forster, Henry James, Lord Palmerston, William Makepeace Thackeray, and H. G. Wells were all Reformers, and the Club continues to attract members of distinction. Although founded on traditional lines as a gentlemen’s club, the Reform became, in 1981, one of the first clubs in this country to admit women on equal terms. Of the current membership of around 2700, some 500 are overseas members, and over 400 are women. Candidates are proposed by two existing members and elected by the Club's General Committee. The Club offers members the benefits of an extensive library, fine dining and an excellent wine cellar. There is a Billiards Room and a Card Room. Social events, such as music and theatre evenings, garden parties, a Christmas party, and discussion evenings are arranged for members and guests. A number of societies exist within the Club to pursue special interests, among them economics and current affairs, literature and history, the media, military intelligence and science and technology. Typically, distinguished speakers

are invited to address these societies, with dinner served to members and their guests either before or after and either formally or informally. Chambers are available for members who wish to stay overnight. There are reciprocal arrangements with other Clubs in cities around the world. If members wish to host a private dinner, hold a business meeting or throw a party, Club rooms may be hired for the purpose. The Reform is a social club and a lively meeting place, yet with plenty of space for quiet reflection and reading. To maintain the convivial atmosphere, the use of mobile phones and the production of business papers are not permitted, except in privately hired rooms. The Club preserves a certain formality and has a dress code with which members and guests are expected to comply. The Club will forever be associated with Jules Verne’s Around the World in Eighty Days, as the place where the idea of this incredible journey was conceived and the famous bet made. A recently published history, entitled Reformed Characters: the Reform Club in History and Literature, compiled and written by Russell Burlingham and Roger Billis, gives a vivid account of the Club’s rich history.


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The Role - Building Manager

Accountable to:




Contract type:





S ir Charles Barry’s stunning inter throughout the Reform Club’s Gra Comprising of two main storeys, t ‘chambers’, with the central ‘cortile of grandeur. The interior is flamb marble and scagliola interspersed all adding to the impression of lig Always at the forefront of change, building and some of its functions modern consumers, whilst respecti splendour for which the clubhouse

of Buildings

ll Mall, London


etitiv e


With oversight from the Head of Buildings, the Building Manager will be responsible for managing and delivering the Club’s maintenance and refurbishment programme. You will be assisting the Head of Buildings with the bedroom upgrades, disabled access and window refurbishments. The post holder will be required to successfully manage all the building maintenance and refurbishment projects from initial feasibility study through to commissioning, project handover and post project evaluation.

retation of Renaissance style is evident e 1 listed building. e upper two tiers are reserved for atrium creating an indisputable sense yant, with walls and columns in ith huge portraits and massive mirrors t and scale and space. he Club is now keen to update the o fit in with the expectations of g the history and maintaining the s renowned.

The Role

Planning, implementation and Project Ma

• Working with the Head of Buildings, you w buildings, providing expert opinion regardin suggestions regarding potential future plann • Develop and implement a comprehensive fo proposed framework;

• To advise the Head of Buildings on the allo

• Ensure effective delivery of projects, includi specification and within budget, acting as the

• Carry out building and infrastructure, plant

• Prepare and update drawings using AutoCA

• Ensure planned maintenance activities are c the Club environment is safe, comfortable an • Prepare, monitor and implement local autho regulations;

• Implement site facility solutions covering b

• Maintain all relevant records using and enh management reporting for internal and exter • Prepare accurate and concise reports and do drafting and review of Project Initiation Doc


ll contribute to the ongoing development of plans for the maintenance, refurbishment and construction of services and the conditions of the existing building. In addition you will be expected to put forward ideas and d maintenance and development;

ward-looking Asset Management Plan for the building and ensure that improvements are carried out within the

ation of space and office accommodation during the planned works at the Club;

g the tendering, appointment and management of external contractors to achieve completion on time, on lient’s representative for major new works throughout the entire course of the contract;

and equipment surveys;

, access, Project and other appropriate packages;

mpleted on schedule and within budget, and that urgent repairs are completed within approved timescales, so that fully functional;

ity planning requirements, including the submission of planning applications and compliance with building

ilding access restrictions, CCTV coverage, and barriers around the site;

ncing a computerised database; ensuring the provision of timely and accurate statistical information and al purposes;

umentation to assist in communicating project information to stakeholders and members. This will include the ments, Project Highlight Reports, Change Requests, Project Closure Reports and Post Project Evaluation Reports.

The Role

Health and Safety and Legislative Complia

• Promote safety by complying with the Club’

• Identify and prioritise the key health and saf action plan to manage these risks;

• Ensure risk assessments are up-to-date and

General responsibilities applicable to all s

• Encourage team work and effective commu

• Act as a representative of the Club and deal

• Comply with the Club’s financial policies an

• Undertake any other duties as may be reaso


relevant policies at all times this includes ensuring that all staff and contractors have the appropriate checks;

ty risks and compliance issues affecting the club’s operation. Once this has been achieved then you will develop an

ll actions are implemented.


ication with colleagues;

with Club Members, guests and stakeholders in a professional manner at all times;

practices as applicable;

ably requested of your post.

The Candidate


Essential Desirable

Skills, Experience and Knowledge At least five years’ experience working within a building maintenance function Experience of working on building projects in a listed / heritage building environment Track record of managing successful programmes and project delivery in line with desired outcomes and agreed quality, time and cost limits




Track record of delivering maintenance programmes

x x

Hands-on building experience

Strong understanding of working with a heritage building


Solid understanding of building Health and Safety management


Experience managing external consultants and delivery partners


Experience of working in a hospitality or public facing role


Working knowledge of MS Project Prince 2 Foundation or equivalent

x x

HNC or above in either Electrical or Mechanical Engineering


NEBSOH Health and Safety Qualification


Membership to a relevant professional body i.e. BIFM



Essential Desirable

Personal Attributes Ability to appreciate and grasp the bigger picture and relate it to work on a restoration programme Ability to plan and organise, ensuring that deadlines and agreed targets are met Ability to negotiate with stakeholders in complex and challenging situa- tions Ability to adapt personal style to meet the specifics of a situation and in doing so enable the constructive and positive progress of issues and projects Ability to adapt and willingness to get involved in a variety of activities Excellent interpersonal skills in group and one-to-one situations with strong negotiating influencing and persuasion abilities Ability to build and maintain strong and constructive business relations with internal and external customers and partners





x x


Application Process

For a confidential discussion to learn more about the role and opportunity please contact The Reform Club’s appointed recruitment partner Adam Spencer of The Management Recruitment Group.

Adam Spencer T: 0208 892 0115


M: 07989 435 960



Applications should consist of a comprehensive CV and supporting cover letter. Applications should be sent to The closing date for applications is Sunday 29th September 2019.

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