Why SAP?
University of Ljubljana
• SAP S/4HANA®, providing best practices for designing future-ready internal HR, accounting, and finance processes and unifying them with educational data • Capabilities of SAP S/4HANA, including data management for staff in multiple positions and salary structures, timely adaptation to relevant legislative changes, unified code lists of basic data, and user- friendly reporting • SAP partner Sapphir, serving as a business consultancy as well as providing preparation, implementation, upgrade, and maintenance support for SAP® solutions
One day For internal procurement process, down from two to three weeks 2 weeks For fixed assets inventory management, down from three months
Seconds To calculate staff headcount, down from one month Fewer Errors in payroll calculations due to simulation capabilities
Higher Education and Research | Slovenia SAP S/4HANA AnyPremise
Attracting Students by Trusting in Data and Digitalized Processes One of the top 10 organizations in Slovenia and among the top 600 academic rankings worldwide, the publicly funded University of Ljubljana (UL) is the oldest and largest higher education and scientific research institution in the country. With a rich tradition that began in 1919, it has about 40,000 undergraduate and postgraduate students and employs 6,000 teachers, researchers, assistants, and administrative staff in 23 faculties and three arts academies. UL’s mission is to modernize the university while engaging in industry collaborations, commercialization, and European research projects that will enable it to become a leader in knowledge transfer. To meet this goal, UL wanted to unify separate IT systems to support its operations in the areas of finance, accounting, and human resources.
Challenges
• Low employee productivity & customer experience/ satisfaction
• Innovation constraints
• High exposure & cost associated with risk and compliance
• Complex system landscape & integration. No Single source of truth
• Lack of collaboration & capability to scale
Outcomes
• Improved sustainability and innovation
“SAP S/4HANA is our chosen software for standardizing our internal operational processes. We can work out staff payroll and headcount far quicker than before, and it makes us attractive to young people from a technology standpoint.”
• Reduced Costs
• Manage governance, risk and compliance
• Improved decision-making
• Improved finance operations
Head of IT, University of Ljubljana - AlešKošir
• Improved employee productivity and customer experience/ satisfaction
• Expand business networks and collaborations
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