Deliveries may not be made to the venue in advance of the event. If you are delivering items on 15 th May please ensure a member of your team is on-site to receive them. The organisers and venue staff cannot be responsible for receiving deliveries.
Electrical Supply
Each exhibition space will be supplied with one 13amp socket. Extension cables may be used but exhibitors must ensure that they do not exceed the 13amp maximum per socket. Exhibitors must not tamper or interfere with the electrical supply to their stand. If there is an issue with the supply please contact the organisers. All electrical items brought into the exhibition must be PAT certified.
Exhibition Spaces
Spaces are either 1m wide by 2m deep or 3m wide by 2m deep, sized so that you may bring roller banners or a standard pop-up display. Furniture will be provided only if it was ordered at the time of booking. Each space will be supplied with an electrical connection.
Fixing to walls of the venue is strictly prohibited. Any damage caused will be billed back to the exhibitor.
Exhibitors must not create displays which exceed the size of their exhibition space.
Fire Safety
Any person, whether exhibitor or contractor, discovering an outbreak of fire, however slight, should immediately notify an Ashton Gate Stadium or a Business Showcase South West member of staff. A copy of the venue’s emergency procedure is at the end of this document. APPENDIX 1
First Aid
There is a first aider on site at all times. They can be contacted through the Ashton Gate Stadium Duty Manager. Individuals seeking assistance for minor injuries should contact a member of Ashton Gate Stadium staff or speak to a member of the Business Showcase South West stationed at the registration desks at the entrance. In the event of a major incident the Ashton Gate Stadium Duty manager should be contacted who will contact the emergency services.
Health and Safety
All exhibitors will have completed a risk assessment declaration during the booking process. If your activities in the exhibition are not adequately covered by the declaration you must complete a full risk assessment and method statement as appropriate and submit this to the organisers for consideration with our full written acknowledgement and full written agreement at least 2 weeks before the event.
Please also read the Health and Safety information in Appendix 2.
Music
Speakers wishing to play any recorded material are solely responsible for obtaining any license required to play music during their speech, licences can be obtained from the Phonographic Performance Limited (PPL) and Performing Rights Society (PRS).
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