Assistant Director of Estates & Facilities (Strategic Development) Candidate Information Pack
Queen Mary University of London is one of the UK’s leading research-focused higher education institutions. With over 20,000 students, 4,000 staff and an annual turnover of £400m, we are one of the largest University of London colleges.
Contents
• • Welcome to Queen Mary University of London • • Estates and Facilities • • Estates and Facilities Structure • • Strategic Development • • Job Description • • Person Specification • • Further Information and How to Apply
Welcome to Queen Mary University of London
Queen Mary University of London teach and research across a wide range of subjects in the humanities, social sciences, law, medicine and dentistry, and science and engineering.
Based in a creative and culturally diverse area of east London, the main site in Mile End is one of the largest self-contained residential campuses in the capital.
Our research excellence
Queen Mary has made a strategic commitment to the highest quality of research. The University has invested in this principle by systematically recruiting the best academics in their disciplines from around the world.
The results of the most recent national assessment of research – the Research Excellence Framework (REF 2014) – have confirmed its place in the very top group of research-led universities in the UK.
Overall it was ranked 9th in the UK among multi-faculty universities and 5th in the UK for the percentage of our 3* and 4* research outputs.
Russell Group institution
Queen Mary is one of 24 leading UK universities represented by the Russell Group, that are committed to maintaining the very best research, an outstanding teaching and learning experience, excellent graduate employability and unrivalled links with business and the public sector.
High-quality learning experience
Queen Mary offers outstanding students a stimulating, supportive and high-quality learning experience, with teaching inspired by our world-leading research.
Queen Mary ranks top in London among Russell Group universities for student satisfaction (National Student Survey 2016), with a number of our subject areas receiving over 90 per cent for ‘overall satisfaction’ including Medicine, Dentistry, Law and English. QMUL have invested in new facilities over the past five years to offer its students an exceptional learning environment. Recent developments include the £39m Graduate Centre, providing 7,700 square metres of learning and teaching space, and the new Dental Hospital, home to the Institute of Dentistry, the UK’s first new dental school in forty years. Future developments include the planned Life Sciences Building, which will play a key role in the regeneration of the wider Whitechapel area following the arrival of Crossrail.
Estates and Facilities
“Our mission is to ensure that the campus buildings, environment, and facilities achieve the highest standard of design, sustainability, and presentation. This is to reflect the ambition of Queen Mary, enhance the student experience and promote QMUL as a world class academic institution.”
Our Main Focus:
• Preparing and helping to sustain the QMUL’s working and learning environments for students, staff and guests by ensuring facilities meet the aspirations of the University
• Providing a home for 2,300 QMUL students in halls of residence, encouraging a spirit of community and cooperation
• Providing catering & hospitality to support the Queen Mary community in its work and social interaction, and an events hospitality service
• Outside the teaching timetable and during the summer vacation, attracting external use of the QMUL’s facilities by organisations and individuals
• Providing and developing professional services that enhance student well-being, enabling students to engage effectively with their academic progress and achievement, and prepare for their lives beyond Queen Mary University of London
Estates and Facilities Structure
Estates and Facilities (EAF) Senior Leadership Team
Head of Directorate Support Panny Martin
Executive Assistant Kelly Peaston
Director of Estates, Facilities and Capital Development Mike Sheppard
ESTATES
FACILITIES
CAPITAL DEVELOPMENT
Assistant Director Estates and Facilities (Infrastructure & Maintenance) Mark Vinter
Assistant Director Estates and Facilities (Property and Space Management) Nick Davie
Assistant Director Estates and Facilities (Facilities Management) Lynda Bradish
Assistant Director Estates and Facilities (Strategic Development) Vacancy
Assistant Director Estates and Facilities (Residential Services) Steven Exley
Assistant Director Estates and Facilities (Capital Development) Graham Schofield
Residences
Cleaning
Strategic Development
Leases
Major Projects Project delivery
Maintenance Infrastructure
Security Nursery
Events
Life Sciences
Space planning
Hospitality Portering
Post Occupancy Evaluation
ERM
Minor works Long Term Maintenance
Utilities
Business Continuity
Property
Compliance
Frameworks
Strategic Development
Joint Statement of Intent: A Major New Initiative in the Life Sciences
Queen Mary University of London (QMUL) and Barts Health Trust (BHT) announce a major new Centre for Life Sciences in Whitechapel, home to the Royal London Hospital and a campus of QMUL’s, Barts and the London School of Medicine and Dentistry. Importantly, the initiative will work with and benefit the diverse local population served by both University and Trust, in communities with substantial healthcare needs. Drawing on our expertise in genomics and other specialities, we will address important issues in population health to the benefit of East London, the UK and well beyond.
The national and international impact of research performed in the new centre will be enhanced by the exceptionally strong transport links – national and international - of the Whitechapel site.
The Initiative will be led by QMUL in partnership with BHT. We also anticipate close partnership working on this site with other universities and NHS Trusts (including primary care providers), commercial companies (in the pharmaceutical and informatics industries), and charitable organisations. QMUL will build new accommodation at the western end of the BHT Whitechapel site, on land to be purchased from the Trust by the University. The total development space (to be devoted to laboratories, offices and meeting spaces) will be approximately 40,000 m2. Discussions continue between BHT and QMUL around the joint development of additional space at Whitechapel for related activities (covering the spectrum from research across to innovation, translation and clinical practice) and for residential accommodation for key workers, students, and researchers.
Duties and Responsibilities
Job Description
Job Title:
Assistant Director of Estates & Facilities (Strategic Development)
Department:
Reports to:
Estates & Facilities Directorate
Director of Estates
Grade:
Appointment period:
8 (Full Time)
Permanent
Current Location: Mile End
Job Context
The Estates & Facilities Department is responsible for planning, creating and operating the University’s Estate. The Estate currently provides some 230,000 square metres of accommodation on three main campuses at Mile End, Whitechapel and Charterhouse Square, with further property holdings at West Smithfield and Lincoln’s Inn Fields. The Estate reflects the University’s operation as a research intensive Russell Group institution with a wide range of teaching and research facilities, residences, and recreational space.
This is an exciting opportunity for an individual who is keen to progress their career in a client side strategic leadership role on an ambitious development programme.
The post holder will be a member of the Estates and Facilities Senior Management Team.
Job Purpose
The Assistant Director of Estates & Facilities (Strategic Development) will lead the management of the Strategic Development and act as the professional lead for the University’s Estate Master Plan.
He or she will lead on the overall development of the estate and therefore, the role is one of significant importance. With an impressive portfolio of capital projects to support Queen Mary’s mission of investment and expansion, this is a complex estate environment with a broad variety of developments proposed.
Main Duties & Responsibilities
To develop and implement the strategic management and co-ordination of major project activities across all campuses, working closely with key stakeholders, the academic community, central professional services, student representatives, business and NHS partners, developers, other statutory local stakeholders and planning authorities.
To contribute to the overall development of the University Estate and represent the University at both internal, and external, committees and meetings.
Relationship building with local authorities, liaising in relation to Planning Authority’s local plans, Supplementary Planning Documents and the like.
To lead on the development of the master planning and infrastructure strategies, as part of the development of the Estates Strategy for the University, promoting and enhancing the University’s reputation through the imaginative development of the Estate.
To lead on the development and preparation of robust, fit for purpose briefs for large scale capital projects.
Plan for and implement effective methods of delivering design and construction services to achieve value for money and excellence in design.
Managing all new build schemes through RIBA Plan of Work Stages 0, 1 and 2, ensuring buy in with the Assistant Director of Estates & Facilities (Capital Development).
Establishing and maintaining the capital programme in conjunction with the Assistant Director of Estates & Facilities (Capital Development).
To promote and communicate the benefits and impact of major projects to the University community, neighbours, and statutory authorities, presenting projects both outside and inside the University as appropriate.
Overseeing and monitoring role on third party developments where the University is likely to be a leaseholder, tenant or provider of service.
Implementing Design Team and Contractor Frameworks.
Responsible for post occupancy evaluations of completed projects
To lead on the establishment of delivery frameworks that will enable up to £800 m of development to be delivered in 10 years.
Provide cover for the Assistant Director of Estates & Facilities (Capital Development) as necessary.
Duties and Responsibilities
Person Specification
This table lists the essential and desirable requirements needed in order to perform the job effectively. Candidates will be shortlisted based on the extent to which they meet these requirements. Requirements
Essential / Desirable
How Assessed
E
A
Qualifications A degree or recognised qualification in a Building, Architecture, Engineering, Construction or Project Management related discipline
Member of a relevant professional body
E
A A
Post related CPD/further training
D
Thorough knowledge and understanding of planning policy and regulations, building regulations, contract law, construction management, appointment and management of external design teams Experience of leading strategy development and implementation Experience of leading, managing and motivating a team Demonstrable experience of building credibility and influence with senior stakeholders internally and externally To have experience of development of large organisational estates strategies and specifically development of master planning Experience of taking strategic decisions across a wide variety of projects Experience of leading the embryonic stages of projects including elements such as business case development, feasibility and option appraisal, strategic brief development and concept design A good understanding of EU procurement law and to be able to work with a Procurement Team to ensure compliance. Experience in different forms of procurement and construction and consultant contracts Significant experience in reviewing and managing risk and implementing systems to ensure its reduction Substantial experience in reviewing options for procurement of the services of consultants and contractors and making reasoned recommendations A thorough and up to date knowledge of current construction trends and legislation Excellent written and verbal communication and interpersonal skills and the ability be an articulate and effective advocate to establish good working relationships with a diverse range of partners internally and externally Experience in the negotiation of projects with Developers A sound appreciation of the procedures relating to the public sector
E
A/I
Knowledge, Skills and Experience
E E E
A/I A/I
I
E
A/I
E
I
E
I
E
I
E
I
E
I
E
I
E
OM(P)
D D
I I
Essential/Desirable: E = Essential: Requirements without which the job could not be done. D = Desirable: Requirements that would enable the candidate to perform the job well. How Assessed: A = Application | I = Interview | OM = Other Means (e.g. presentation, test, etc.).
Further Information and How to Apply A wide range of benefits are available, this includes 30 days annual leave (plus University closure days and public holidays), a defined benefit pension scheme and also an interest-free season ticket loan. For further details of the benefits of working at QMUL please visit http://www.hr.qmul.ac.uk/workqm/index.html Applications should consist of a CV and covering statement outlining key matching experience and rationale for applying for the post. Applications should be sent to; ben.duffill@mrgpeople.co.uk or marcus.may@mrgpeople.co.uk.
For a confidential and informal discussion, please contact the Universities appointed recruitment partners Ben Duffill and Marcus May at The Management Recruitment Group.
Ben Duffill
Marcus May
020 7959 2368 | 07976 125 010
020 7959 2368 | 07966 827 411 marcus.may@mrgpeople.co.uk
ben.duffill@mrgpeople.co.uk
68 King William Street, London, EC4N 7DZ.
www.mrgpeople.co.uk
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