King's College London - Senior Project Manager

Senior Project Manager

Candidate Information Pack

‘Estates & Facilities philosophy is to deliver trusted, responsive and

consistent services enabling our communities to achieve their aspirations, making the world a better place’.

Contents

King’s College London

The King’s Estate

Estates & Facilities

The benefits of working at King’s Estates and Facilities

The Appointment of the Senior Project Manager

Job Description and Person Specification

Further Information & Application Process

KING’S COLLEGE LONDON

King’s College London has been making the world a better place for almost 200 years.

The staff and alumni of King’s and its constituent institutions made major contributions to 19th-century science, medicine and public life. In the 20th century eight people from King’s institutions were awarded the Nobel Prize.

King’s is rated among the world’s top universities and ranked sixth in the UK for the quality and quantity of its research activity. Since its foundation in 1829 King’s has defined itself in terms of its service to society, and it now has some 30,000 students and more than 8,000 staff members.

King’s Strategic Vision 2029, a strategy which will take the university to its 200th birthday, has pledged that its staff and students will continue to help make the world a better place.

About the Directorate of Estates & Facilities

King’s Directorate of Estates & Facilities is a key enabler of the university’s Strategic Vision 2029 and we have created a strategy which demonstrates our intent and sets out how the Estates & Facilities team will support the ambition of the university’s strategic vision.

Annual Report on Widening Participation and Outreach (WP&O) | 2013–14

Our philosophy has been developed using the Guiding Principles outlined in Vision 2029; we have worked with the teams across the other support

functions, with our academic and research colleagues and our students so that we can ensure that the communities we serve are at the very heart of the directorate’s work. We know that everyone in King’s interacts with our physical assets and relies upon our service delivery therefore they need to: • be seamless • to work • be sustainable and safe • be enabling • support work and learning and; • enable growth As King’s continues to mature and grow the task of developing, maintaining, managing and driving value from our physical infrastructure will become more complex. The Estates & Facilities strategy holds together our vision and ensures we can measurably improve the learning and working experience of our student, staff and partners. Meeting our aims will not be without its challenges. Operating in central London means that King’s has some unique challenges ahead with an ambition to grow student numbers and the level of research we undertake. This means we will need to make wise choices about where we focus our effort and resources. We will need to be clear about how we prioritise activity to ensure our decisions can support the overall purpose of King’s. We have a finite amount of space and resource and it is our job to help King’s manage our assets well. King’s has five campuses in central London consisting of more than 100 buildings ranging in age from the 1780s to the current day. Many are listed and of great architectural significance. The campuses house a diversity of spaces, including teaching and learning environments, cutting edge research facilities, two chapels, cafes and restaurants, gyms and student residences. The Estates & Facilities team employs more than 1000 people with a vast range of expertise and skills, operating and maintaining facilities and providing services to ensure King’s remains one of the world’s top universities.

The Estates and Facilities Vision 2029 Service Strategy can be viewed here: https://www.kcl.ac.uk/service/ about-service

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University of Surrey

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Benefits of working at King’s Estates & Facilities

At King’s we aim to provide a supportive working environment and offer a range of benefits to help you achieve a balance between your personal and professional lives.

In addition to 27 days leave (plus public holidays and fixed closure days over the Christmas period) and a generous pension scheme (19.5% employer pension contribution), King’s provides a diverse range of employee benefits:

Career development and training – King’s has a strong commitment to organisation development and offers staff a range of opportunities for professional learning.

Financial benefits - King’s provides staff with the opportunity to obtain an interest free loan to pay for their annual travel ticket and provides access to a range of discounted products. The cycle to work scheme allows staff to make substantial savings on the cost of a bicycle, safety equipment and accessories. Facilities and recreation - King’s buildings are equipped with all sorts of facilities to make working life even more enjoyable. For example, King’s provides library services; access to sports facilities, clubs and societies; and themed catering events for staff, serving menus from across the world. Events and lectures are held by different departments on a variety of topics.

Health and wellbeing – King’s encourages staff to maintain a healthy lifestyle, including both physical and mental well-being, and support staff by providing assistance in each of these areas.

King’s runs an Employee Assistance Programme where staff can access independent, free, confidential advice and guidance on a range of practical issues, such as family matters, debt management, relationships, well-being, personal development, life events and more. Staff have access to the King’s College NHS Health Centre (a team of doctors, nurses, and other health workers who provide staff with a confidential health care service), and all King’s staff may register at the Health Centre as their GP regardless of where they live. Staff have access to free eye tests and free dental treatment.

Estates & Facilities committed to new ways of working and collaboration with IT and RMID in 2018 by mov- ing from their offices into a co-located office in Lavington Street, London SE1. We introduced ‘agile working’ which means most of our people don’t have a dedicated desk, this not only ensures space is utilised to the maximum, but it means our people can locate and work with colleagues and teams they need to collaborate with as well as working across the estate, operating in the communities which they may be working with.

This has created an incredibly positive and collaborative working environment that promotes flexible and productive working.

Senior Project Manager

The Senior Project Manager will develop, procure and deliver a broad range of estate projects and development schemes valued up to and in excess of £100m across a diverse estate portfolio including research and teaching facilities, student residences, social and hospitality space, com- mercial property and historic buildings.

Projects vary in value from £1m up to an average of £20m and will include but are not limited to new build, refur- bishment, adaptation and fit-out. You will work within a high calibre client-side development team responsible for delivering over £100m of investment every year. We are seeking an individual with relevant experience in a senior project leadership role with responsibility for Project Managing complex construction and property projects of significant scale. You will be a highly-motivated, organised and capable individual to deliver effective and professional construction project management services across the University’s substantial and varied property portfolio. This will involve taking projects through from inception to completion. You will have excellent interpersonal, commercial and communication skills, with the drive, credibility and authority to lead and manage stakeholder groups, project teams, contractors and internal team members.

This is an exciting opportunity for ambitious projects professionals to take personal responsibility for the leadership of high profile development schemes across a mixed-use Central London property portfolio.

JOB DESCRIPTION

Post title

Senior Project Manager

Department/Division

Directorate of Estates and Facilities

Faculty

Professional Services

Grade/salary

c.£65,000 per annum inclusive of London Weighting Allowance (Depending on experience)

Hours of work

Full time

Period of appointment

Indefinite Contract Associate Director Project Manager

Responsible to Responsible for

Campus

The post will be based at Lavington Street, Guy’s Campus. However, it is a requirement of employment that the holder be prepared to work at any additional additional or different location owned or served by the University either on an ongoing or temporary basis after due consultation.

Role purpose

King’s College London are seeking a highly-motivated, organised and capable individual to deliver effective and professional construction project management services across the University’s substantial and varied property portfolio. The post holder will be expected to work with the Associate Director of Real Estate Development to independently manage capital projects, consultant teams, internal and external stakeholders; to ensure the University’s property portfolio is effectively maintained, improved and/or refurbished in accordance with the maintenance plan(s) and capital investment programme. The post holder will be required to undertake the management of technically complex projects that may include medical or scientific research facilities.

Role profile (Main duties and responsibilities) Principal responsibilities

1. To ensure delivery of an effective, professional project management and development management service to ensure the University’s substantial and varied property portfolio is effectively acquired, developed, maintained, improved and/or refurbished and/or disposed of in accordance with Estates Strategy. 2. The management of a complete pre-and post- project service in all aspects of construction work, development, new build, conversion, alterations and improvement works to ensure the estate is properly managed to ensure compliance with the University’s core values.

3. To provide direction and guidance on best methods or preferred means of construction to consultants and contractors.

4. To develop the client brief and ongoing client requirement, conveying this to the consultant or construct team as appropriate. To advise colleagues on matters relating to projects that may be of concern or impact on the function or work of departments.

5. To act as a driving force leading and directing projects to the required solution.

6. To develop and maintain project programmes.

7. To compile, manage and authorise financial budgets and certification of appropriate payments up to approved levels. To provide feasibility costs and reporting for funding approval and review costs as required during the progress. and completion of a project. 8. To appoint and manage external consultant teams to assist in delivering the required complete construction project management service. This includes interviewing, tendering and preparation of service contracts of appointment.

9. To appoint and manage teams of contractors to construct the project. This includes interviewing, tendering and preparation of construction contracts and processing payments for goods received via consultancies if appropriate.

10. To provide suitable direction of an Estates Officer (Residences) member of staff to help deliver residency sector projects.

11. To provide a professional technical advisory service to the University and technical solutions for construction projects. This includes providing a professional assessment of building defects and recommending solutions. 12. To utilise professional judgement and employing suitable expertise to inspect and report on statutory, building or services related problems as required. 13. Managing statutory compliance for projects to ensure: a) Health and Safety legislative control. This includes discharging client responsibility under the Construction (Design and Management) regulations 2007; b) Control of Asbestos; c) Adequacy of fire safety provision; d) Needs of disabled persons are considered; e) Any issues relating to neighbourly matters such as party walls or rights of light issues are adequately addressed; f) Projects receive Building Regulation and planning approval; g) Works are commissioned and Health and Safety files, Operation and Maintenance manuals are provided.

14. To liaise with the University’s internal departments and external stakeholders to ensure projects are properly managed and delivered.

15. To advise the University on legislative compliance and to lead project teams to ensure that the works are constructed in accordance with current building, health and safety legislation.

16. To advise clients and direct consultancy teams and contractors on University strategic operational policies and procedures and ensure compliance.

17. To ensure clients, consultancy teams and contractors use University approved consultant’s contractors and suppliers to achieve compliance.

18. To provide a negotiating service where appropriate to ensure the best business solution is affected.

19. To work with and mentor Project Managers and Assistant Project Managers in the course of delivering projects and take an active role in helping them improve their professional skills and enhance their career within the team.

Additional Information

HEALTH AND SAFETY AT WORK

The post holder is required to:

• Take reasonable care for the health and safety of himself/herself and other persons who may be affected by their actions or omissions at work.

• Co-operate with the employer in ensuring that all statutory and other requirements are complied with.

EQUALITY AND DIVERSITY

King’s values equality and diversity in employment and in the services we provide. It is committed to promoting equality and diversity in employment and will keep under review our policies and procedures to ensure that the job related needs of all staff working in the University are recognised. King’s aims to ensure that all job applicants, employees or clients are treated fairly and valued equally regardless of sex, marital status, domestic circumstances, age, race, colour, disablement, ethnic or national origin, social background or employment status, sexual orientation, religion, beliefs, HIV status, gender reassignment, political affiliation or trade union membership.

Selection for training and development and promotion will be on the basis of the individual’s ability to meet the requirements for the job.

You are responsible for ensuring that the Universitys policies, procedures and obligation in respect of promoting equality and diversity are adhered to in relation to both staff and services.

Special requirements

The post holder must give a minimum of 7 days’ notice and obtain the approval of the Associate Director of Real Estate prior to taking leave and must ensure that his/her responsibilities can be carried out during absences.

To attend meetings and emergencies outside normal working hours, and be accessible by telephone.

General

All staff are expected to:

• positively support equality of opportunity and equity of treatment to colleagues and students in accordance with the University’s Equal Opportunities Policy

• help to maintain a safe working environment by:

• attending training in basic and specialist health and safety requirements as necessary, both on appointment and as changes in duties and techniques demand

• following local codes of safe working practices and the University’s Health and Safety Policy

• undertake such other duties within the scope of the post as may be requested by their Line Manager

Please note

This job description reflects the core activities of the role and as the University and the post holder develops there will inevitably be changes in the emphasis of duties. It is expected that the post holder will recognise this and adopt a flexible approach to work and be willing to participate in training.

If changes to the job become significant, the job description should be reviewed formally by the Line Manager and the post holder.

The Human Resources Department should then be consulted as to the implications of the proposed changes.

About the Directorate of Estates and Facilities

https:/ /internal.kcl.ac. uk/ about/ps/ estates/index.aspx

PERSON SPECIFICATION

Criteria Essential Desirable How identified / Assessed *For ‘How identified and assessed’ use: AP - application, AS - assessment, I - interview, P - presentation, R - references Education / qualification and training Degree level in a construction, estates or project management related discipline. X AP

Qualified as an Associate member of a relevant building related professional institution CIOB / RICS / APM or other relevant professional qualification. Knowledge / skills Sound and comprehensive technical expertise plus practical knowledge of building construction including new build and refurbishment works. Understanding of current relevant construction legislation and contract options. Knowledge of computers, including production of reports from software packages.

X

AP

X

AP/I

X

AP/I

X

AP/I

Administrative skills and financial budgetary control.

X

AP/I

Comprehensive ability to use Microsoft Project.

X

AP

Experience Significant construction industry experience in contract and project management. Project management/defect analysis/health and safety and CDM experience.

X

AP/I

X

AP/I

CAD and building-related IT knowledge and experience.

X

AP/I

Comprehensive post qualification experience as a project manager.

X

AP/I

Experience of contract administering a recognised standard form of contract such as JCT, NEC etc. Relevant experience in a project leadership role with responsibility for procuring and managing construction and property projects from varying from smaller scale refurbishment schemes to major capital projects. Experience of working on technically complex projects such as medical or scientific research facilities. Personal characteristics/other requirements Excellent interpersonal and communication skills with staff at all levels.

X

AP/I

X

AP/I

X

AP/I

X X X X X X

AP/I AP/I AP/I AP/I AP/I AP/I

An organised and methodical approach to work.

Self-motivated, innovative approach, together with an ability to work with others in a team.

Ability to adhere to deadlines and prioritise work.

Flexible attitude.

Prepared to undertake any necessary training which may be required.

Prepared to work and travel anywhere within the King's College estate.

X

AP/I

Further Information and How to Apply For a confidential conversation please contact our advisors Ben Duffill and Nicholas Coppard of The Management Recruitment Group on;

E: ben.duffill@mrgpeople.co.uk T: 020 3962 9900.

E: nicholas.coppard@mrgpeople.co.uk T: 020 3962 9900.

Applications should consist of a comprehensive CV (of not more than 4 pages) and a relevant projects list (not more than 2 pages, to include project type, value and contract type). Applications should be sent to: E: ben.duffill@mrgpeople.co.uk E: nicholas.coppard@mrgpeople.co.uk

Closing date for applications: Sunday 6th October 2019.

Interviews will take place in late October 2019.

52-54 Gracechurch Street, London, EC3V 0EH.

www.mrgpeople.co.uk

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