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• Maintain learner records for a minimum of
6 years
after contract end, per
ESFA requirements.
Health & Safety, Safeguarding, Prevent:
Subcontractors must supply up
-to-date Health & Safety and Equality &
•
Diversity policies
• A signed Letter of Assurance confirming safeguarding checks for external/third -party staff must be provided per SCL External Staff Guidance • SCL will review safeguarding, prevent, and equality during contract reviews • Subcontractors’ staff must undertake safeguarding, Prevent, and British Values training, and notify SCL of Designated Safeguarding Leads
Monitoring, Reporting & Audit:
• Subcontractor declarations must be submitted to DfE via MYESF by 31 October 2025 and 30 June 2026 (nil returns required if no subcontracting) • External audit reports required where aggregate subcontracted delivery exceeds £100,000 in any year • Subcontractors delivering whole programmes or distance learning require pre -approval from DfE, submitted at least 12 weeks prior to delivery start
Support, Monitoring and Provision
Purpose To assure continuous improvement in quality, safeguarding, compliance, and learner outcomes.
Protocols for SCL Staff:
• Conduct monthly monitoring meetings for subcontractors rated Red or Amber; Green -rated subcontractors must have meetings at least every 2 months.
• Schedule announced and unannounced visits at least
once per term
.
• Carry out at least one joint lesson observation and learner feedback survey per academic year.
• Provide safeguarding and Prevent training updates to subcontractor staff annually.
SCL EDUCATION GROUP
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