3. Job Descriptions
3.1 Introduction The job description is the foundation of the selection process. The way in which the job is advertised, the screening criteria applied to job applicants, and the questions asked in interviews must all stem from the duties and responsibilities of a position as documented in the job description. The Americans with Disabilities Act (ADA) requires that hiring decisions be justified based on the applicant’s ability to perform the essential functions of the job. Although federal law does not require it at this time, all positions in a company with fifteen or more employees should have a job description on file for each position. 3.2 Elements of a Good Job Description You become particularly vulnerable and subject to risk if you do not have a detailed job description for each position. At its minimum, a job description should include: Job title and overview Purpose of the position Minimum eligibility requirements for adequate performance including all job-related physical and mental skill requirements A brief description of the position and a list of specific fundamental duties and responsibilities in order of importance Additional but non-essential duties or responsibilities. These are duties that are performed infrequently or could be performed by others without altering the fundamental purposes of the position. Authority level of the position and reporting relationships Compensation and benefits information (ranges) Relevant pre-employment requirements such as prior work experience Working conditions such as necessary travel, unusual work hours, unusual environmental conditions, and hours of work required, including overtime Who to contact to apply for the job To ensure that job descriptions can withstand legal challenges, they should be reviewed regularly and updated as necessary. A blanket requirement that is not directly related to the job can be cited as discriminatory under ADA. Be careful to describe what the tasks are, rather than how they are customarily performed. Following are examples of job descriptions for supervisors, team leaders, and home service professionals (see the following section for a list of the essential functions of a home service professional). You must develop specific essential functions and job descriptions for office supervisors according to your personal business needs.
MOLLY MAID Personnel Manual Copyright 2015, Molly Maid, Inc.
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