How often:
Employers must report within 20 days of a new employee’s hire date. Employers who submit reports electronically must do so in two monthly transmissions not more than 16 days apart. In addition to reporting to the Minnesota Department of Human Services, employers must ask all new employees if they have court-ordered medical support or dependent insurance obligations that must be withheld from income, and the terms of any court order. If amounts for medical support must be withheld, the employer must do the appropriate withholding. If the employee is required to obtain dependent insurance the employer must tell the employee about the application process and enroll the employee and the dependents in the plan. Employers are required to make such withholdings within a specific time period, and there are limits on the percentage of wages that can be withheld.
9. Withhold federal income tax and FICA tax (employee share) and withhold Minnesota income taxes. Form: No specific form is required. These are accounting entries on the employer’s books. The amounts also must be listed on the employee‘s pay statement. Tables showing amounts to be withheld are provided by the Internal Revenue Service, see Publication 15 (Circular E) Employer’s Tax Guide) and the Minnesota Department of Revenue, see Minnesota Income Tax Withholding Instruction Booklet and Tax Tables.
Available from: Not applicable. Filed with:
Accounting records are retained by the employer and are subject to inspection by the Internal Revenue Service and Minnesota Department of Revenue.
How often:
Withholding must be done each time wages are paid.
10. Account for employer’s share of payroll taxes. Payroll taxes include the employer‘s share of the FICA (Social Security and Medicare) tax, Federal Unemployment Tax Act (FUTA) and Minnesota unemployment tax. Form: N o specific form is required. These are accounting entries made on the employer‘s books each time wages are paid. The taxes are paid through deposits or with quarterly or annual tax returns.
Available from: Not applicable.
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