Loughborough - Building Services Engineer (Electrical)

Loughborough University

Building Services Engineer (Electrical)

Candidate Informaiton Pack

Contents Executive Summary Loughborough University The Estate The Facilities Management department The role

Further Information Application Process

Executive Summary

Loughborough is an exceptional university. The combination of our excellent student experience, enterprising outlook, world class research and unparalleled sporting achievement gives rise to something that’s truly special and distinctive among the UK’s universities. Throughout our history we have built upon our distinctive characteristics and enhanced our strengths. Our origins in 1909, as one of the UK’s foremost technical institutes focused on meeting society’s needs, set in train an ethos that is still evident at Loughborough today. Our campus in the heart of Leicestershire – one of the largest in the UK, spanning 440 acres – provides a supportive and enriching environment with first-rate facilities for both staff and students. There are 154 buildings as well as a further 85 acres that is currently agricultural land adjoining campus that has planning permission for the further development of the Loughborough University Science and Enterprise Park (LUSEP) and is part of an Enterprise Zone. Loughborough University London, our postgraduate campus on Queen Elizabeth Olympic Park, the former site of the 2012 London Olympics, offers education, research and enterprise opportunities in London’s newest innovation quarter. The University is seeking to make the appointment of an Electrical Building Services Engineer to lead the maintenance, management and operation of the electrical infrastructure across the University’s diverse estate portfolio. Responsible for an experienced in-house team and the management of a broad range of external contractors, the postholder will develop and lead the delivery of the strategy to ensure that the University’s infrastructure and systems are proactively maintained to the highest quality and regulatory standards. Successful candidates will have gained recent experience in an electrical engineering role with responsibility for managing planned and reactive maintenance and compliance regimes. Strong technical skills are essential given the technical complexity and diversity of the electrical infrastructure across the estate. We are seeking a customer focused individual who has strong interpersonal skills and the leadership skills required to inspire an internal team as well as a number of external delivery partners. This is an exceptional opportunity for an engineering professional to play a leading role on an estate portfolio with a huge variety of academic, residential, commercial and sports facilities.

Loughborough University

Here at Loughborough we take pride in offering an experience and creating a community that you can be proud to be a part of.

• Our teaching and learning offers academic excellence in a broad range of disciplines, from sport and exercise science to engineering, business and the arts, and was recently awarded Gold in the Teaching Excellence Framework (TEF). • Our renowned student experience gives every student the opportunity they need to achieve their full potential. Our strong connections to industry boost these opportunities by providing students with access to placements. They also form the backbone of our enterprising outlook which is helping business to innovate, expand and improve performance. • Our approach to creating an exceptional student experience and delivering the highest level of teaching and learning is quite simple; we put our students at the heart of everything we do. The positive impact of this approach was highlighted in the National Student Survey 2017 results, when Loughborough was ranked the top mainstream university in England for overall satisfaction.

• Our outstanding research is generating globally important work that is driven by society’s need for solutions to real-life issues, making it not only cutting-edge, but relevant too. • Our reputation for sporting excellence, which spans performance, facilities, expertise and working partnerships, confirms our position as the number one university for sport. • Our superb 440 acre single-site campus is the University’s most glorious asset, offering great facilities for students, staff and visitors to the University. • Our Students’ Union is one of the very best in the country and is one of the only unions to be owned and managed by students.

The elements above, combined with our focus and a strong sense of community spirit, has created something that is truly special and distinctive amongst UK universities.

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University of Surrey

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Our strate

Building Excellence • We will work towards achieving our ten-year vision through four central themes – Investing in our staff, Educating for success, Growing capacity and influence, and Raising standards and aspirations – with research, teaching, enterprise and sport embedded in each. Investing in our staff • We will be an outstanding employer supporting our staff to achieve their full potential through de- velopment opportunities. We will recognise excellence and achievement through performance and reward mechanisms and ensure that all staff are empowered to operate at their highest levels. • We will maintain a staffing profile that allows us to enhance our centres of research excellence and enrich the academic student experience we offer. By attracting the highest quality staff and maintain- ing the best possible student staff ratios, we will provide our students with a dynamic learning envi- ronment. Educating for success • We will develop our students as individuals, enhancing their capabilities as creative, confident and adaptable 21st Century citizens who will make a significant contribution to global society. • Loughborough University in London will facilitate the expansion of our postgraduate population. Under the current fee regime, we will maintain our undergraduate numbers but review our approach should Government policy change.

ic drivers

Growing capacity and influence • We will grow capacity in key areas of teaching, research and enterprise by investing strategically and developing international partnerships and collaborations. We will advance areas in which we have a critical research mass and withdraw from those where this is unachievable. • We will reinforce the breadth of our academic offering across both our campuses, with continued emphasis on subjects with international recognition. We will listen to our students, employers and other key partners to ensure that our academic provision develops in line with their requirements. By capitalising on emerging opportunities to review the scope of our academic provision, we will intro- duce new areas and withdraw from those that are no longer appropriate. • We will raise our profile and strengthen our connections with policy makers, business, industry and the community, achieving recognition as a leading international university, whose contributions are sought and valued. Raising standards and aspirations • We will enhance our effectiveness and minimise the barriers to achieving our aspirations. We will build on our strengths and focus on developing the activities we do well to help us achieve our goals and raise our international profile. • Through our rigorous planning processes, we will ensure we identify where we should invest. Our focus will be on internationally excellent research and a high quality student experience.

The Estate One inspiring university, two inspiring campuses

Loughborough campus • The superb 440 acre single-site campus is the University’s most glorious asset, offering great facili- ties for every aspect of student life, with plenty of open space, gardens and sports areas, interspersed with academic buildings and student accommodation. • We have a wide variety of shops, cafés, restaurants and bars across the campus, with food from takeaway snacks to high-class restaurants. London campus • In 2012, the Queen Elizabeth Olympic Park was the home of the celebrated London Olympic and Paralympic Games. Now the Park is one of the most exciting new developments in London, Here East – and Loughborough University is part of it. • Loughborough University London is an inspiring postgraduate campus that enhances our existing world-class partnerships and excellence in research, to deliver an industry-focused learning experi- ence that is second to none. • The campus is based in the former press and broadcast centres at the 2012 Olympic and Paralympic Games, and currently offers 25 full and part-time master’s programmes.

The Facilities Mana

Facilities Management Facilities Management is responsible for the effective and sustainable management of the University’s land and buildings and delivers a range of services to support the campus. This includes the University’s capital building and refurbishment programme and estate maintenance. The FM department consists of Facilities Development, Facilities Operations and Facilities Services. Facilities Services The Facilities Services team maintain the day-to-day operations of the campus. The department provide building and engineering maintenance for reactive, planned and long term maintenance, and also are responsible to deliver all utility services across campus. The section is led by David Howell – Director of Facilities Services. The department consists of six senior team managers leading a team of 60 staff. The six managers are responsible for: • Building Services Manager (Electrical) - All electrical elements of the estate including electricity, data, power, lighting, Fire systems • Building Services Manager (Mechanical) - All mechanical elements of the estate including water, gas, heating, cooling • Building Services Manager (Building Fabric) - All building maintenance elements and draining systems including roof, walls, windows • Energy Manager – Procurement, monitoring and saving initiatives for the energy consumed across the estate. Effective energy management is critical to ensure carbon reduction targets and the University is proactive in supporting a sustainable approach to waste, electrical and water consumption. • Contract Management – Responsible for tendering all external maintenance contracts and assisting the wider team in ensuring the contracts deliver best practice at the correct cost. This section also manages the stores and key room functions • Building Management – Currently a small team who work with the maintenance and energy teams to delivery an efficient building heating and cooling environment.

S

ement Department

There is a rolling programme for major long term maintenance work which aligns with the development of the campus, Health and Safety demands and a ten year projected work plan. Building condition surveys are conducted regularly to ascertain maintenance requirements and to determine priorities. Typical long-term maintenance works include: • Re-roofing • Replacement boilers • Replacing out dated electrical installations • Replacement of artificial sports surfaces • High Voltage and low voltage upgrades • Lighting replacement programmes The department also provides help, advice and assistance into the development team with • Engineering Consultancy • Engineering Infrastructure Planning This is delivered through the development and updating of Engineering Specifications and tender documentation preparation.

Facilities Services Structure (Proposed) July 2018

Directorof Facilities Services

N4 Controls Engineer& stem Support Grade 7

Building Services Engineer (Mechanical) Grade 7

Building Services Engineer (Electrical) Grade 7

Building Services Engineer (Building Fabric) Grade 7

Business Services & Contracts

Energy Manager Grade 7

Manager Grade 7

N2 Electrical Service Manager Grade 6

N1 Mechanical Service

N7 Buildings Surveyor Grade 6

N3 Fabric Services

Contracts Manager Grade 6

Electrical Engineer Grade 6

Mechanical Engineer Grade 6

Manager Grade 6

Manager Grade 6

N6 Contract Supervisor Grade 5

1 x Building Services Technician

N17 1 x Building Fabric Team Leader Grade 5

Clerk of Works (Seconded) Grade 6

N5 2 x Controls Technicians Grade 6

Clerk of Works Grade 6

(Fabric) Grade 5

N18 1 x Building Services Technician

N12 4 x Advanced Electrical Technicians Grade 5

Building Services Technician (Electrical) Grade 5

Building Services Technician (Mechanical) Grade 5

N13 Contract & Compliance Supervisor Grade 5

Energy Technician Grade 5

N11 x Advanced Mechanical Technicians Grade 5

(Fabric) Grade 5

N6 Contract Supervisor Grade 5

1 x Stores & Key Room Coordinator Grade 4 in post

N15 7 x Electrical Technicians Grade 4

N16 8 x Building Technicians Grade 4

N14 12 x

Mechanical Technicians Grade 4

N10 8 x Maintenance Operative Grade 2

3 x Building Fabric Operatives Grade 3

N8 1 x Stores & Key Room Coordinator Grade 4

Apprentice

Apprentice

N9 Stores & Key Room Operator Grade 2

The Role The Building Services Engineer (Electrical) is critical to the safe operation and maintenance of the elec- trical plant, equipment and infrastructure across the estate. With four direct reports and leading a team of seventeen, this post manages all planned and reactive maintenance. The role is also a centre of excellence for technical electrical decision making and driving the University forward in electrical design and maintenance standards. In addition, the post inputs into all external contracted services and offers help and support to the capital team in delivering best practice in new and refurbishment capital projects. As part of the University’s ongoing commitment to redeployment, please note that this vacancy may be withdrawn at any stage of the recruitment process if a suitable redeployee is identified. Job Description Job Grade: Management Grade 7 Job Purpose:To be responsible for Campus wide electrical maintenance, infrastructure and minor pro- jects required to maintain the Electrical assets of the Estate to an agreed standard. To maintain and manage the condition survey of the Electrical assets liaising within Engineering to agree aspects of maintenance that are routinely undertaken by the department. To act as responsible person for selected Electrical compliance elements as deemed appropriate. Job Duties: Technical • To produce Electrical maintenance and project requirements and check external consultants/contractor design of Electrical specifications. • To prepare specifications and tender documents for the Maintenance Programmes, appoint competent Contractors, inspect and control their works, and certify accounts as necessary. • To provide Facilities Services and Capital Projects with technical advice as necessary. • To advise the Director of Facilities Services of changes in legislation that may affect the maintenance and management of the University building services. • To comment and advise upon design proposals for minor and major alterations including Capital Pro- jects, regarding matters affecting future maintenance of the estate. • To act as Responsible Person for selected electrical systems for which you are deemed competent. • To review the Electrical Condition Survey data, ensure timely updates and inclusion into the mainte- nance Programmes. General • To be responsible for the delivery of Electrical related elements of the maintenance Programmes as required in line with LU maintenance and project delivery procedures. • To prepare, progress, coordinate and financially report upon electrically related elements of the mainte- nance Programme as required by University governance. • To coordinate Project maintenance activities within Facilities Services to deliver an effective value for money service. • To manage and execute both revenue and capital expenditure planned maintenance activities. • To raise purchase orders for works and authorise payment within limits set by LU governance. • To inspect the estate to ascertain maintenance requirements in connection with planned and preventa- tive maintenance work. • To ensure all work carried out by contractors under the control of the Engineering Team conforms to current H&S legislation and Technical standards. • To carry out regular quality and Health and Safety audits on your section’s work in conjunction with Safe Systems of Work and agreed working processes. • To understand and implement Health and Safety policies and requirements for yourself and others, commensurate with your level of responsibility within the Department to enable you to discharge your duties and responsibilities safely. Staff • Organise and manage work allocation for direct reports. • To conduct staff appraisals on a twelve monthly and bi-annual basis. • To continually update personal development to extend all management and technical skills in line with the FM Personal Development plan. • Continually improve upon attributed and competences related to the above.

Communication • Communicate with other FM colleagues to coordinate all maintenance work and associated minor/capi- tal projects as required. • To liaise with Project Managers of refurbishment and new build capital projects regarding future main- tenance and revenue requirements. Training • To promote the development of skills and qualifications of direct report staff. Authority • To carry out Line Manager Responsibilities in accordance with the departmental structure. • To authorise expenditure within agreed limits. Functional Contacts • All staff within Facilities Services, Campus Living and other related Professional Services as required within LU. • All Line Managers within FM Department and Corporate Services including Health, Safety and Risk. • Other service departments within the University. • School and Departmental Administrators/Operations Managers. • Represent the Department on such Committees or working groups as required. Standards of Performance To ensure that: • approved planned maintenance projects and reactive maintenance is scheduled and implemented as agreed within budget. • works are carried out diligently and to the satisfaction of clients. • electrical staff within the team are aware of their responsibilities, have clear targets and guidelines and are motivated. • satisfactory customer feedback is received.

• Specifications and LU standards are being complied with • Areas of compliance are being monitored and achieved Personal Attributes • Team worker • Flexible • Good listening skills • Good presentation skills • Good communicator • Good IT skills • Ability to problem solve Points To Note

The purpose of this job description is to indicate the general level of duties and responsibility of the post. The detailed duties may vary from time to time without changing the general character or level of re-

sponsibility entailed. Special Conditions

All staff have a statutory responsibility to take reasonable care of themselves, others and the environ- ment and to prevent harm by their acts or omissions. All staff are therefore required to adhere to the University’s Health, Safety and Environmental Policy & Procedures. Corporate/Protective clothing and identity badges will be worn at all times by the employee during work- ing hours. Personal protective equipment will be worn when necessary for specialist work. All staff should hold a duty and commitment to observing the University’s Equality & Diversity policy and procedures at all times. Duties must be carried out in accordance with relevant Equality & Diversity leg- islation and University policies/procedures. Successful completion of probation will be dependent on attendance at the University’s mandatory courses which include Respecting Diversity and, where appropriate, Recruitment and Selection. Organisational Responsibility Reports to the Director of Facilities Services.

PERSON SPECIFICATION Your application will be reviewed with respect to meeting the essential and desirable criteria listed below. Your application will be reviewed against the essential and desirable criteria listed below. Applicants are strongly advised to explicitly state and evidence how they meet each of the essential (and desirable) criteria in their application. Stages of assessment are as follows: 1 – Application 2 – Test/Assessment Centre/Presentation 3 – Interview Area Essential Criteria Stage Experience Previous experience of repair and maintenance in connection with electrical services. 1,3 Electrical installation design on High and low voltage installations 1,3 Previous experience of managing people. 1,3 CAFM experience 1,3 Skills and abilities Ability to undertake regular routine repairs and maintenance work within an Electrical maintenance environment. 1,3 Ability to design electrical installations and produce tender documentation in accordance with BS 7671 1,3 Ability to lead a team technically and ensure technical compliance 1,3 IT literate, familiar with Excel, Word and use of hand-held tablets. 1,3 To work with efficiency and accuracy. 1,3 To keep deadlines. 1,3 The ability to prioritise own work. 1,3 To demonstrate reliability and flexibility. 1,3 Training A willingness to receive training and support from within the section and outside bodies. 1,3 To take ownership of self-development. 1,3 Attendance at in-house basic H&S induction. In-house risk assessment or risk management appreciation as appropriate. 1,3 Qualifications A recognised, suitable, indentured City & Guilds Qualification in Electrical Engineering Apprenticeship. 1,3 Minimum HND or Degree in Electrical Engineering. 1,3 To possess a full clean driving licence. 1,3 Other To be prepared to work additional hours when necessary. 1,3 To be available for emergency call-out on a rota basis to be detailed by the Mechanical Services Asset Care Manager. 1,3 To observe the University’s Equal Opportunities Policies. 3 Area Criteria Stage Experience Previous experience of working within a large maintenance organisation. 1.3 Experience of working in occupied premises. 1.3 HV competent and trained 1.3 Skills and abilities Skills and abilities To possess good interpersonal skills. 3 Traininig To have been active in self-development during recent years. 1.3

Conditions of Service The position is full time and open ended. Salary will be on Management Grade 7.

The appointment will be subject to the University’s normal Terms and Conditions of Employment for Academic and Related staff/Operational and Administrative staff, details of which can be found here. The University is committed to enabling staff to maintain a healthy work-home balance and has a number of family-friendly policies which are available at http://www.lboro.ac.uk/services/hr/a-z/family-leave-policy-and-procedure---page.html. We also offer an on-campus nursery with subsidised places, subsidised places at local holiday clubs and a childcare voucher scheme (further details are available at: http://www.lboro.ac.uk/services/hr/a-z/childcare-information---page.html In addition, the University is supportive, wherever possible, of flexible working arrangements. We also strive to create a culture that supports equality and celebrates diversity throughout the campus. The University holds a Bronze Athena SWAN award which recognises the importance of support for women at all stages of their academic career. For further information on Athena SWAN see http://www.lboro.ac.uk/services/hr/athena-swan/

Loughborough University strives to ensure working life at the University is productive, rewarding, enjoyable and healthy with a commitment to staff development, a range of initiatives to support staff wellbeing and excellent opportunities for achieving work-life balance.

FURTHER INFORMATION

Why work with us?

In addition to a salary to attract industry-leading candidates, the University provides a

number of other benefits outlined opposite

• A generous holiday allowance (30 days + 8 Bank Holidays + 6 University closure days)

• Excellent pension provision

Further information on working at the University can be viewed at www.lboro.ac.uk/services/hr/benefits/

APPLICATION PROCESS For a confidential conversation please contact our advisors Ben Duffill (ben.duffill@mrgpeople.co.uk) and Marcus May (marcus.may@mrgpeople.co.uk) of The Management Recruitment Group on 0203 962 9900. Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages). Applications should be sent to marcus.may@mrgpeople.co.uk

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