St James Schools - Finance Manager

Finance Manager Candidate Information Pack


Welcome to St James Schools

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About Us

Job Description

Person Specification

The Recruitment Process and How to Apply



Founded in 1975 with the aim of providing a complete education for boys and girls from the age of 0 -18, the three St James Nursery Schools are based in London and Surrey. The Junior School and Senior Girls’ School are centrally located together in West London, close to Hammersmith and Kensington Olympia. The Senior Boys’ School is located in a 32 acre site in Ashford, Surrey. Together, St James Schools offer a distinctive approach to education; we aim to provide an environment in which a pupil can discover all that is best within his or her own nature. St James provides the ideal environment for nurturing and enriching the intellectual, emotional and spiritual development of our pupils; thereby creating a balance of academic excellence. Our teachers have excellent subject knowledge and give their time generously to support the well-being and development of their pupils. We all enjoy the stimulating and positive atmosphere, characterised with generosity, kindness, mindfulness and mutual respect, where every member of the St James community is truly valued. I wish you good luck in your application process.

William Wyatt Chief Operating Officer.


About Us

St James’ Independent Schools in London (UK) are three fee-paying schools for children aged 0 to 18. The Juniors’ and Senior Girls’ Schools are in the London Borough of Hammersmith and Fulham, and the Senior Boys’ School in Ashford, Surrey. Our Junior School located in Kensington benefits from a beautiful courtyard leading to spacious classrooms, a large playground, a well-equipped gymnasium, a refectory, library, music rooms, art and craft studio and an assembly hall with a stage and theatre lighting. Our Senior Girls’ School is located on the same site as our Junior School. We offer state of the art facilities including; an onsite Gymnasium, spacious art rooms, a large purpose built music room with our own grand piano and 4 science blocks all with the latest equipment. Last year we opened our new modern library which was designed to create a modern learning environment, along with our new Sixth Form Centre. The new building has been completed to a very high specification and comprises two study areas, six classrooms, offices for staff, a large common room and an attractive external paved area. This has provided a stylish and contemporary working space for our Sixth Form students and has allowed us to create a new library and an additional science lab within our main school building. Our Senior Boys’ School occupies a 32-acre site, we moved to this site from Twickenham in 2010. Before we took over the site we completely refurbished all the facilities and created a new dining hall. We have also built an award-winning design technology workshop. The estate comprises of two rugby pitches, cricket square, athletic track and an elegant Victorian Chapel built in 1898 with beautiful welsh stained glass windows. Over the last few years we have made significant investment in our estates and we continue to develop the sites according to the needs of our pupils and teachers.



Finance Manager: Job Description


We would like to appoint an experienced individual to join the school’s Finance Department and take up the post of Finance Manager. The successful applicant will need to be dynamic and proactive and able to lead a busy department and satisfy often conflicting requirements in a calm and efficient way. They will support the Chief Operating Officer and will be responsible for managing and operating the School’s financial function. Previous experience of working in a school is desirable.

Management Responsibility

Administering the Finance function for IEAL, trading as St James Schools. St James has a Nursery, Preparatory, Senior Girls’ and Senior Boys’ School.


Main Duties and Responsibilities

The Finance Manager is responsible for managing and operating the school’s financial processes and ensuring effective financial control and cash management. Reporting to the COO, the Finance Manager will have experience of preparing management and financial accounts.


• Preparation of monthly and termly management accounts (income and expenditure) and balance sheet for reporting to the COO / Board • Provide detailed financial management information as required • Assist COO with budgeting process for all the schools • Preparation of annual accounts • Perform monthly balance sheet reconciliations journal postings (depreciation, prepayment, deferred income and accruals) • Liaise with auditors regarding corporation tax and returns to HMRC • Perform/review daily cash postings to ensure all relevant ledgers are properly maintained • Bank and credit card reconciliations

• Prepare journals as necessary and maintain the register for review by the COO • Insurance, assisting with placement of insurance, dealing with insurance claims • Accounting for funds including Deposits, Bursaries and Scholarships


Payroll • Responsible for monthly payroll cycle and ensuring payroll legislation is met in partnership with third party • Preparation of monthly payroll file for Bursar review • Pensions: deal with all necessary matters, providing data and helping with compilation of Annual accounts. Completing forms required by the Regulator • Answer employee payroll queries • Produce P11ds • Pay scales – updating and ensuring consistency, checking against national pay scales • Year-end payroll, Pension and HMRC reconciliation for accounts

Cash flow • Monitor cash flow on a daily, monthly and annual basis • Ensure current account contains adequate funds at all times • Assist COO in forecasting future cash flow requirements

Banking • Liaise with the banks and manage the day to day cash flow to maximise the interest without going overdrawn • Maintain and control electronic bank and BACS services

• Assist in banking of cash and cheques as required • Maintain the reconciliation of all main bank accounts Annual Returns • Complete all statutory and financial returns as required

Purchasing • Review of weekly payment run prepared by Accounts Administrator • Review commercial contracts

General • Adhoc reports for COO and Governors • Undertake such other duties as may reasonably be required by COO, Exec and Governors • Maintain the archive of historical accounts files • To carry out any other duties that might reasonably be required from time to time according to the needs of the school Additional Role Requirements • Work in a structured manner and meet monthly/quarterly/annual reporting deadlines • Understanding our stakeholders/customers’ needs and delivery expectations


Person Specification

About you The ideal candidate will be fully qualified ACA/ACCA. Possess excellent communication skills. Have experience in education or relevant commercial experience. Demonstrate the ability to communicate information clearly and effectively both verbally and in writing at all levels of seniority, both formally and informally. Contribute fully to an effective team environment; demonstrate willingness to work cooperatively with others to achieve shared goal. Strong organisational, problem-solving, and analytical skills; able to manage priorities and workflow. The ability to analyse issues and to find resolution to problems by using a rational, systematic approach. Have excellent IT skills. Late working as necessary to meet deadlines when required. The ability to work under pressure and manage heavy workloads at times, especially during audit or year-end.



The Recruitment Process

Application Process Applications should consist of a CV and covering statement outlining key matching experience and rationale for applying for the post.

Applications should be sent to; Hayley Mintern of The Management Recruitment Group via email at

The Management Recruitment Group

51 Eastcheap, Billingsgate, London EC3M 1JP Tel: 020 3962 9900


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