Fire Safety Manager August 2021
GOLDSMITHS, UNIVERSITY OF LONDON
Goldsmiths, University of London is a world- leading centre of educational excellence where ground-breaking research meets innovative teaching and thinking. We’re looking for inspiring and talented people to help build on our global reputation while also growing personally in a true learning organisation. It is proud of its reputation for innovative and challenging thinking across its wide range of disciplines. Goldsmiths’ Strategic Plan for the next 5 years was agreed by its Council in January 2018 and sets out an ambitious vision to shape our portfolio of academic programmes and research, respond to the full range of students’ needs and expectations, equip graduates with the skills and flexibility to make a difference to the world around them and support research that addresses local, national and global challenges.
Goldsmiths staff are encouraged to be ambitious, committed to the learning and development of themselves and others, keen to work across conventional boundaries and driven by the desire to play their part in the delivery of an excellent student and staff experience. For our Professional Services team, we are looking for motivated and talented people to work with administrative and academic colleagues to serve the College to the highest possible standards and ensure it has the support structures and systems in place to thrive. If you are an Estates and Facilities professional who thrives on finding solutions to complex issues, then this is the role for you. You will be motivated to exceed customer expectations and play a leading role in developing a high performing and cohesive team. As the College works to build a new Infrastructure Strategy, you can expect to have challenging and varied work in a rapidly changing environment, and support for your career development. We hope you find this pack, and the role that it reflects, of interest. This appointment is being managed by Goldsmiths’ appointed recruitment partner Matthew Giles of The Management Recruitment Group. Applications should consist of a comprehensive CV and supporting cover letter outlining key matching experience and rationale for applying for the post. Applications should be sent to: Matthew Giles matthew.giles@mrgpeople.co.uk The deadline for applications is, 26th September 2021
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Appointment of Fire Saftey Manager
OURMISSION
WE OFFER A TRANSFORMATIVE EXPERI ENCE , GENERATING KNOWLEDGE AND STIMULATING SELF-DISCOVERY THROUGH CREATIVE , RADICAL AND INTELLECTUALLY RIGOROUS THINKING AND PRACTICE
Promoting access and diversity
Our Mission is underpinned by the following values:
• Enabling a wide range of people to benefit from our learning opportunities
Achieving academic excellence
• Pursuing intellectual curiosity
• Recruiting students and staff from all backgrounds and experiences
• Encouraging the highest standards of research and practice • Building on our diverse strengths through interdisciplinary imagination
• Strengthening our local connections as we extend our international reach
Supporting our students and staff
• Maximising the interaction of teaching and research
• Creating a responsive and collaborative learning environment
Radical and innovative thinking
• Providing inspiring opportunities for personal and social development
• Cultivating a unique and creative approach to all our subjects
• Enhancing the life skills of employable and enterprising global citizens
• Daring to think differently and to challenge the norms • Embracing new ideas with energy and reflection
Creating change, locally and globally
• Being socially aware and socially engaged
Respecting the individual
• Actively promoting sustainability
• Encouraging individuality and nurturing talent
• Fostering a social and intellectual community within, and beyond, Goldsmiths
• Enabling freedom of thought and expression
• Nurturing an environment of openness and tolerance
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Appointment of Fire Saftey Manager
Images from degree shows, 2018
ESTATES AND FACILITIES Estates and Facilities is a specialist directorate within the University with circ. 200 staff. It maintains and supports the University and its changing needs in respect of the following disciplines: • estates strategy & strategic development • capital projects, minor works and refurbishments • maintenance (building and grounds), surveys, statutory compliance • Infrastructure • facilities services including: cleaning, portering, security, switchboard, reception, post and stores; • health and safety • catering • conference services • procurement The main campus is based at New Cross, London Borough of Lewisham and covers approximately 16 acres. It comprises some 100 buildings ranging from four fine Victorian Grade II listed buildings, a number of former domestic properties (now being used for academic and office purposes), a range of post-war utility buildings (now requiring replacement), to new purpose built ultra-modern buildings, and halls of residence and studio space that are a short walk away. Also situated approximately 12 miles from the main campus is Loring Sports Ground, located in Sidcup, London Borough of Bexley, which consists of a 20 acre sports ground and associated buildings. The variety of buildings presents a diverse set of challenges. • space utilisation & timetabling, • energy and carbon management, • environmental management
Estates & Facilities aims to make significant improvement to its service delivery and the quality of the estate in order to meet the rising expectations of staff and students.
The main functions of Estates and Facilities are:
• To advise on strategy to optimise the use of the estate and to meet the future requirements of the institutional/ corporate plan; • To procure development projects as approved; • To create a safe campus environment; • To manage and keep under review, property agreements, leases etc.; • To liaise with external bodies, as appropriate concerning the estate; • To maintain buildings, services and grounds in safe condition and fit for purpose; • The provision of timetabling services to maximise space utilisation. • To operate support services which meet agreed Service Level Standards; • To monitor effectively all financial activities to ensure departmental compliance with University’s financial regulations and procurement procedures; • To adopt value for money solutions in all aspects of activities; • To develop, maintain and implement policies and procedures to effectively manage the estate and its services; • To identify and meet current and emerging ‘customer’ requirements; • To ensure that all work and services for which it is responsible, are undertaken in a safe manner; • To provide all of its staff with the necessary training and support to effectively undertake their work and promote personal development; • To provide a facilities management function for the delivery of portering, cleaning, security, post room, central stores and telephone services. Estates and Facilities’ overall aim is to provide for sustainable first class facilities for research, teaching and learning and other activities and to create a vibrant and safe environment for students, staff and visitors and to deliver a service in a professional and integrated way.
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Appointment of Fire Saftey Manager
HEALTH AND SAFETY TEAM:
A versatile team delivering Health and Safety, Fire and building a safer future functions to meet the corporate and operational needs of Goldsmiths. The team reporting into the Director of Estates and Facilities have a Head of Health and Safety supported by a Health and Safety Officer, a Compliance and Sustainability Manager and is currently looking to appoint a Fire Safety Manager.
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Appointment of Fire Saftey Manager
ROLE DESCRIPTION
Job Reference: 8928 Department: Estates and Facilities Grade/ Salary: Grade 8
To maintain, review and update as required, identified Goldsmiths Fire Safety policies and procedures. Report to committees on fire related issues and performance. Lead on the monitoring of performance against Goldsmiths fire safety policy requirements. Promote a culture of compliance with Risk Management Policies and procedures. Provide University support liaising with the Health, Safety, Environmental, Sustainability and Wellbeing teams where necessary. Main duties: • Advise staff and management on the legal and practical requirements for fire safety, including fire prevention and protection in respect of buildings and activities; • Responsible for Fire Safety policies, procedures and technical notes to ensure that the fire safety management system practices comply with all aspects of the Fire Safety Order 2005 and related fire safety legislation and recognised codes of practice. • Undertake Fire Risk Assessments of Goldsmiths premises and/or occupied spaces and monitoring responses and action plans.
Contract Type: Permanent Hours: 35 hours per week Location: New Cross, London Closing date for applications: 26th September 2021 Interviews: September 2021 Accountable to: Director of Estates and Facilities Management Reporting to: Head of Health and Safety
• Responsible for developing robust, safe, compliance and effective Fire Strategy for the campus.
• To implement and manage a fire safety management system to meet reporting requirements.
Summary: The post holder is the competent person for providing professional Fire Safety advice and guidance to Goldsmiths, committees and staff at all levels, on legislation and best practice. They should identify and delivers solutions to Fire Safety hazards and risks. Be a contact for the ‘Health and Safety Executive’ (HSE) and support Goldsmiths during HSE investigations and Inspections. Be the lead on the statutory reporting and investigation of adverse events occurring on all campus sites in relation to Fire. Be responsible for delivering Fire, Health, Safety and Risk Management training to meet the needs of staff at all levels within Goldsmiths. To promote legal compliance with the Health & Safety at Work Act, Fire Safety Order and other current and future legislation.
• To monitor the service effectively to demonstrate a safe service is being delivered. • To demonstrate continuous service improvement and modernisation of service delivery and structure regards to areas of responsibility • Develop and lead on evacuation strategies, including the lead on fire drills, fire marshalls, emergency plans and Fire Safety training.
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Appointment of Fire Saftey Manager
ROLE DESCRIPTION (( ( CONTINUED ) )) Accountability
• Provide teaching and coaching in complex issues involving fire safety strategy and evacuation procedures to individuals and groups.
• The Fire Safety Manager is specifically employed as the “competent person” to advise and lead Goldsmiths in all areas of fire safety management. • The Fire Safety Manager is specifically employed as the “Local Safety Specialist” to advise and lead the University in all areas of safety and management. • Ability to carry out confidential and thorough investigations into H&S incidents/breaches committed within the University in accordance with relevant legislation. This will include carrying out investigative interviews for witnesses and suspects and preparing evidence case files for presentation to external bodies such as the Police, CPS or Counter Fraud Security Management Service. • Provide guidance in the absence of clear policy guidelines. Communication and Relationships • Communicate complex, sensitive or contentious information, for example: communicate effectively with staff especially in dealing with incidents, especially those of a violent and aggressive nature. • Influence and persuade across a wide range of different staff groups including executive level to introduce change & improvement, linked to the implementation of Fire Safety and Environmental best practice. • Represent Goldsmiths and maintain contacts with bodies whose activities may influence health, safety and fire safety at the College, and being the main point of contact and liaison for the London Fire and Emergency Planning Authority (LFEPA), the London Fire Brigade (LFB) and Local Authorities with regard to fire safety; co-ordinating visits and inspections and organising appropriate remedial action, in conjunction with the Head of Health and Safety; • Provide clear advice and guidance on fire safety and Environmental issues to staff and other managers at all levels across the college.
• Liaises with the local Police, building and maintaining an effective working relationship.
• Liaise with the local area fire authority and building control on statutory fire precautionary measures applicable to education premises. • Communicate with other specialist advisors throughout both the Goldsmiths and neighbouring organisations about the interpretation and practical implementation of fire regulations and fire safety Technical Notes. • Maintain a close working relationship with the local fire brigade so that mutual knowledge and understanding of their respective requirements, needs and rules exist. • Able to co-ordinate fire safety training requirements College wide, in conjunction with training & development. • To work in partnership with Emergency planning in the preparation and validation of emergency, incident and evacuation plans across the University. • Is required to be a member of the National Association of Healthcare Fire Managers so that a close working relationship can be maintained with other educational institutions in the area. Financial The post holder may be required to be the strategic budget holder and to have strategic responsibility for a number of budgets: Health and Safety and Fire. The post holder will also be required to develop business cases for additional funding that may be required within the Health & Safety and Fire Department.
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Appointment of Fire Saftey Manager
ROLE DESCRIPTION (( ( CONTINUED ) ))
Management Responsibility
Planning and Organisational • The role requires an ability to organise and prioritise the workload on a continual basis, dependent upon the demands and needs of those requiring support/services. The post holder organises his own workload and that of subordinate to meet deadlines throughout the year. • Effectively and proactively lead a personal portfolio of concurrent, complex projects to support operational requirements and long term strategic plans. • Use a high level of concentration and apply expertise to analyse large volumes of complex and conflicting data. This includes ensuring appropriate capture of data through surveys and audit, presenting information obtained to a wide range of audiences in a way that they would understand and be able to take action. • Support the Head of Health and Safety and the Director of Estates and Facilities in regards to Fire, Safety and Environment to achieve project objectives within agreed and specific timescales, liaising with staff of all levels and professions to achieve this. • Utilise IT programmes to organise and interrogate data to produce evaluation and monitoring reports on projects and programmes. • Appraise the quality of information and make judgements regarding the action taken in light of the information, which may be limited. • Ensure detailed design of new service models including design of new policies, processes, roles, relationships, protocols etc.
• Direct management responsibility for departmental staff.
• Regularly review and, where appropriate, actively reform the activities within the department under your control to meet the changing needs of patient care services and achieving University’s initiatives. • To participate in and operate University and departmental management systems to ensure appropriate standards of productivity and workmanship (KPIs). • To lead and develop Staff within the department, ensuring an effective and co-ordinated infrastructure is in place with clear responsibilities and authorities for the management of services, including Contracted Services for Compliance.
• Undertake investigation of serious and untoward incidents as required.
• Contribute effectively to the Directorate senior management team as required.
• Review and arrange appropriate training for Goldsmiths staff. • To promote and operate the highest quality standards and value for money in all areas, including the regular personal monitoring of progress, workmanship and customer satisfaction
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Appointment of Fire Saftey Manager
ROLE DESCRIPTION (( ( CONTINUED ) ))
Responsibility for Policy and Service Development
• Develop and manage documentation systems including policies, procedures, registers, within areas of responsibility. • You will be required to undertake any other duties as may reasonably be required • Ensure that you are aware of and aligned with Goldsmiths’ Regulations, Strategy, and Objectives to work together to proactively advance Equality and Diversity • At all times to help maintain a safe working environment by participating in training as necessary and following the Goldsmiths’ Health and Safety Codes of Practice and Policy
• The post holder will be responsible for policy development and implementation for the areas of fire, safety and Environment, for example: is expected to lead on policy development within fire safety such as, University Fire Policy and Fire Strategy. • Produce an annual report to be forwarded to the relevant Governance Committee and Board detailing the standard of fire safety across all University premises. • Produce an annual report to be forwarded to the relevant Committees detailing the standard of moving and handling across all premises. • Assess building fire plans and formulate strategic plans across the organisation to ensure the risk to occupants of fire is reduced to a level expected by legislation. • Ability to produce reports that thoroughly inform SMT on past performance and necessary actions for the future to ensure fire safety and Environmental compliance. • When refurbished projects are commissioned decisions are occasionally based on probabilities and not known outcomes. The Fire Manager’s role is to exercise a high level of adaptive thinking to enable Project Officers to feel confident in some of their commissioning decisions. • Analyse fire occurrences whether real or false alarms to look for trends or certain patterns that have occurred. Draw up an effective plan to reduce the risk and inconvenience of further occurrences in the future.
• To prepare and submit reports on schedule to agreed formats.
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Appointment of Fire Saftey Manager
Person Specification
Detailed below are the types of qualifications, experience, skills and knowledge which are required of the post holder. Selection will be made upon evidence of best-fit with these criteria. The Essential criteria sections show the minimum essential requirements for the post, therefore if you cannot demonstrate in your application you meet the essential criteria categorised below, you will not be invited to interview. The Desirable criteria sections show additional attributes which would enable the applicant to perform the role more effectively with little or no training.
The Category column indicates the method of assessment:
A = Application form C = Certificate
I = Interview R = Reference T = Test / P = Presentation
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Appointment of Fire Saftey Manager
BENEFITS OFWORKING AT GOLDSMITHS, UNIVERSITY OF LONDON
If you choose to work with us, you’ll become part of a learning organisation that is committed to professional and personal development, with a comprehensive and innovative staff development programme. You’ll also have access to frequent lunchtime and evening talks, seminars and performances, and annual performance and development reviews.
Our other benefits include:
• Competitive salary
• Working in Zone 2, with fantastic transport links and interest free travel to work loans • Excellent annual leave entitlement plus additional closure days at Christmas and Easter
• Membership of USS pension scheme
• Access to exclusive discounts, including high street retailers • Maternity, paternity and adoption leave and pay and tax efficient childcare voucher scheme
• Contractual sick pay provision
• Free eye tests
• Access to a 24-hour, 365-day independent confidential Staff Assistance Programme • Wellbeing initiatives including Staff Choir, running club and other social events
• On-site dining facilities and cinema
• Access to University of London facilities such as Senate House Library
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Appointment of Fire Saftey Manager
Matthew Giles, MRG M: 07530 680 159 T: 020 3962 9900 E: matthew.giles@mrgpeople.co.uk
For more information about Goldsmiths, please visit: www.gold. ac.uk/about We are happy to supply information in alternative formats for disabled applicants. Please contact hr@gold.ac.uk to make your request.
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