Head of Space Management CANDIDATE INFORMATION PACK
Welcome
‘From world-leading research and teaching facilities to outstanding historical and cultural assets, our estate provides the physical foundations for our reputation as a great university and destination of choice for many around the world.’
PROFESSOR SIR DAVID EASTWOOD, VICE-CHANCELLOR AND PRINCIPAL
‘Our campus is highly regarded and praised for its natural beauty, green credentials and architectural aesthetics. It is an asset to the University and to the city and region, offering a platform for world-class research and outstanding teaching, as well as social wellbeing for staff and visitors. We must ensure that it is protected and maintained but also that it continues to adapt to changing pressures and demands.’
TREVOR PAYNE, DIRECTOR OF ESTATES
‘As the education market continues to change, we must ensure we are providing world-class facilities to support innovative teaching and enhance the student experience. From our collaborative teaching spaces and state-of-the-art laboratories to technology rich learning environments and accommodation, we are educating the next generation of graduates to be independent problem solvers, great leaders and influential global citizens.’
PROFESSOR KATHY ARMOUR, PRO-VICE-CHANCELLOR (EDUCATION)
‘Our resources and facilities are envied in the sector. At Birmingham, we put people at the heart of everything we do and we are committed to providing our outstanding, talented staff and students with first-class physical resources in a beautiful campus environment so that we can attract the best and brightest and that they may excel.’
PROFESSOR TIM JONES, PROVOST AND VICE-PRINCIPAL
The University of Birmingham
The
University of Birmingham is one of the largest civic universities in the UK with over 7,000 staff and 32,000 students.
Our research, education, worldwide reach and reputation, combined with our purposeful, pragmatic and pioneering approach, are making us the standard against which others are measured. Our heritage as the original ‘redbrick’, is combined with one of the most compelling and ambitious agendas in higher education. Quite simply, at Birmingham we are making important things happen. Home to world-class researchers, whose work in everything makes a real difference to people’s lives, from developing next generation engine technologies to spreading better understanding of poverty, mental health, and religious behaviour in the modern age, we provide innovative solutions to big problems.
We think, recruit and compete worldwide.
Being named University of the Year for Graduate Employment in The Times and The Sunday Times GoodUniversity Guide 2015-16 places Birmingham as the UK’s number one university for securing a graduate level job and comes just two years after being named University of the Year in 2013-14. These coveted accolades recognise a transformative time in our history characterised by our bold, ambitious strategy and innovative approach to the challenges facing the sector. The University is a pioneer in sector-leading initiatives, including our ‘Birmingham Fellows’ programme, which has so far seen around 70 of the world’s best early career academics join us; and the much-emulated unconditional offers strategy for exceptional students. We have a clear vision for the future, ambitious leadership, world-leading academic strengths and a secure financial base. With an annual turnover of more than £520 million, we use our financial strength to invest in the intellectual and physical future of the University. Judicious planning has enabled the University to complete its last 5 year capital plan – delivering a £500M capital programme including a new library, a major sports centre, award winning new student accommodation and a state of the art student services hub’ The current capital plan is underway and is a five year plan to 2021 which will see an investment of a further £606M on investment into sector leading facilities. The spirit of innovation which is a key feature of the University’s history continues today, exemplified by the new University of Birmingham School; providing an outstanding academic education for the city’s young people and serving as a centre of teacher education in the region. Birmingham is a leading member of the Russell Group and a founder member of the Universitas 21 global network of research universities (www.universitas21.com) of which our Vice-Chancellor is the current Chair. The University’s Strategic Framework – Making Important Things Happen builds on the aims and achievements of the last five years and sets out our ambition to 2020.
www.birmingham.ac.uk/strategy2020.
The
City of Birmingham is the UK’s second city and a major European centre. It is a city of business and ballet, canals and world-class concerts, jewellery and jazz, historical interest and contemporary vision; and has a rich and diverse community that creates a
The City Museum and Art Gallery houses the world’s finest collection of Pre-Raphaelite paintings, alongside a major collection of Old Masters, Modern and Contemporary pictures. The National Indoor Arena, the National Exhibition Centre, National Motorcycle Museum, National Car Heritage Museum, and the National Sealife Centre are other visitor magnets while the iconic Bullring is one of the largest dedicated shopping facilities in Europe. Sports and recreation are well served; the city offers international Test cricket, top-flight football, international championship golf and top-class rugby. Birmingham is also home to over 200 restaurants serving up 27 kinds of cuisine, and has more Michelin starred restaurants than any other English city outside London. Birmingham is within an hour’s drive of Stratford-upon-Avon and the Cotswolds. From Birmingham International Airport, more than 50 different airlines operate scheduled services to 100 destinations worldwide. The University has its own dedicated railway station, while 50 million passengers a year use Birmingham New Street Station, which will be at the centre of the proposed high-speed rail network. London is 80 minutes away by shuttle service, with trains every 20 minutes.
vibrant, multicultural and exciting place to live and work.
So it is no surprise that Birmingham has been chosen by the Rough Guide as one of the Top 10 places in the world to visit in 2015.
Symphony Hall, considered one of the world’s greatest concert venues and home to the City of Birmingham Symphony Orchestra (CBSO), forms part of the International Convention Centre at the hub of the UK’s canal network. The Hippodrome Theatre is home to the internationally renowned Birmingham Royal Ballet. Outside London’s West End, Birmingham boasts the highest concentration of live theatre in the UK, including regular tours by major opera companies. It is also home to the recently opened £189 million Library of Birmingham – the largest in Europe.
The City of Birmingham
University estate in the UK consists of two main sites (Edgbaston and Selly Oak), along with properties at Stratford-upon-Avon, Ansty, Coniston, and Ironbridge. Those sites accommodate the majority of the core academic and residential facilities that support the work of the University. The facilities extend to approximately 500,000 square metres of floor space in over 200 buildings, and over 300 acres of grounds and sports fields, thus making the estate one of the largest and most diverse portfolios in the UK higher education sector. The University is in the midst of one of the most exciting and transformational campus redevelopments since the first phase of building on our campus was completed in 1090 under the auspices of Sir Aston Webb. The University completed its last phase of developments in 2015 comprising 20 schemes of varying size and complexity. The next phase of development has been set out in an estates strategy by the Director of Estates – Building on Strong Foundations – and will see £606M of investment over the next 5 years. The new projects will create outstanding facilities for the students, staff, visitors and the community – whilst drawing on Sir Aston Webb’s original campus master plan, as well as subsequent plans, laying a sound basis for the future. Schemes that have been recently delivered include: • A new sports centre opened May 2017 (£54M). • A new library opened September 2016 (£57M). • A student hub opened September 2015 (£13.4M). • A pedestrian route to the Vale opened July 2016 (£1.3M). • The Chamberlain Hall redevelopment opened September 2015 (£47.6M). • University School Selly Oak opened September 2015 (£23M). • HTRC in partnership with Rolls Royce opened September 2015 (£60M). • Birmingham Institute for Forestry research BIFOR Opened February 2017 (£14M). Schemes currently on site: • The Grange road residences and Pavilion to open September 2017 (£22M). • Collaborative Teaching laboratories CTL to open September 2018 (£35M). • Hotel & Conference Centre to pen August 2018 (£34M). • Harding building refurbishment to open September 2017 (£2M). • Psychology relocation (£18.5M). The capital plan overleaf details planned works to 2021 and in addition the following strategic projects are also being planned to be delivered by 2021: • New School of Engineering. The
The University Estate
• Extension to the Business school. • New Molecular Sciences building. • New Teaching & learning block. • Refurbishment of 3 Centenary Square (old Municipal Bank building in City Centre). • Dubai overseas Campus. • Residences development strategy.
The University’s Estate Strategy
Job Description
Purpose
To lead, develop and manage the University’s approach to space planning, space allocation proposals and management, by developing an internal professional and proactive strategic and operational space management service.
To champion and influence innovative, financially effective and environmentally sustainable use of physical resources in support of current and emerging teaching (pedagogic) and employment strategies at the most senior management levels of the University and staff at all other levels. This is to include strategy relating to new modes/methods/locations of work, on campus/off campus locations and the behavioural change management required to deliver these new ways of working.
To produce and deliver space utilisation plans, benchmarks, and strategic scenarios and costed business cases based on the University’s planned and future needs of space with the strategic aim of minimising capital and revenue costs associated with owning and managing the property portfolio.
Main duties and responsibilities
1. Develop strategic estates scenarios and plans for recommendation to the Director of Estates - considering the estates strategy, capital plan, academic strategy, the overarching University strategy relating to future size and shape, financial issues and political sensitivities.
2. Develop and maintain University policies, processes and guides on space utilisation for Facilities and Services, based on HE sector and industry best practice. Identify opportunities for more effective space utilisation and best practice and work closely with Colleges and Professional Services in order to deliver change, physical or other- wise, in order to drive up efficiencies and enhance the student experience and working environment. 3. Make recommendations to the estates and college teams on the specification of space requirements based on the quality and quantity of space required, and to support them in formulating space plans and strategic scenarios. Research and bring examples of best practice and innovation from the HE sector, as well as the business world, commercial organisations, institutes and the public sector for consideration, interpreting how space innovations might be adopted in the varied University environment.
4. Move & relocation management process. Working with colleagues in Capital Projects and Facilities Management, as required to lead on the relocation, including development of room layouts, of groups of staff and students. Where major moves are envisaged as a result of significant capital projects, move management will need close liaison with the relevant capital project management staff.
5. Devising novel solutions to space problems. Challenging Senior Staff, Heads of College and Heads of Departments and negotiating with them to resolve space allocation issues. Take responsibility for the resolution of space issues.
6. Develop corporate and estates space benchmarks and costs to provide appropriate University senior management reports and business plans on the estates strategy and space requirements. Develop the existing MICAD IPR system to enable it to become a comprehensive, accurate and usable tool for the management of space.
7. Work with and supervise consultants which will involve briefing architects, surveyors etc. engaged on estate development projects as required.
8. Develop analysis, measures and survey processes for teaching and administrative space utilisation in all locations in the University.
9. Liaise and develop with University timetablers and the learning spaces team in academic services - recommendations regarding efficient and evidenced use of academic rooms and buildings, and a student centred timetable.
10. Work with Estates teams on development of an integrated asset management database.
11. Work with Estates teams to ensure accurate space records, including audits of space use and functional suitability for estates management statistics and TRAC.
12. Develop and apply examples of space utilisation best practice within and outside the HE sector for both academic and administrative spaces.
13. Develop use of visualisation tools for managing space and the estate.
AND other such duties within the scope and spirit of the job title, purpose, and its grading.
Supervision Received
The post holder reports directly to Deputy Director of Estates and supports the Director of Estates in developing and managing the University’s strategic space planning function.
Supervision Given
1. The postholder will line manage the three Estates space planners. , including setting of objectives, monitoring performance and providing support and guidance as required, ensuring staff have the resources and development required to carry out their duties effectively. Develop the team to provide a comprehensive, outward facing, customer focussed service.
The postholder will support the overseeing and systems related to space management records and archive across the directorate with relevant personnel.
Key stakeholder relationships:
• Director of Estates • Estates Core team
• Deputy Director of Estates • Estates Heads of Department • Strategic Portfolio manager
• Direct reports
• Estates Innovation Manager
• DoOPs
• Estates Multi-Disciplinary Framework providers
• College heads and facilities teams
• Wider Estates team
• HAS team
• Finance
• Learning spaces team
Person Specification
E
ATTRIBUTES
ESSENTIAL
ADVANTAGEOUS
Education / Qualification
Postgraduate calibre or substantial suitable relevant experience.
Project management qualification.
Auditing qualification.
Revelant professional qualification e.g. RICS, BIFM, RIBA. Strategic planning of space and buildings at most senior levels in a complex multi-building organisation.
Experience (Paid and Unpaid)
Academic timetabling including occupancy and utilisation measures.
Successful high-level stakeholder influence both within organisations and with professional/specialist groups.
Assessment of functional suitability of space.
Management experience, including external consultancy teams.
Track record of implementation of new ways of working / studying /teaching at organisational levels. Specialist space planning software, advanced use of data- bases and spreadsheets. Strategic and organisational business planning and prepa- ration of business cases for change.
Briefing and supervision of consultants engaged on estates development projects.
Experience of behavioural change projects.
Policy, guidance and auditing development.
Experience of management of change relating to space and new ways of working.
ATTRIBUTES
ESSENTIAL
ADVANTAGEOUS
Job-related skills/aptitudes
Commitment to environmental sustainability.
Financial and environmental risks of poor space utilisation.
Able to respond flexibly and rapidly to changing business opportunities.
Working knowledge of health and safety legislation.
Working knowledge of environmental and carbon management legislation.
Highly organised including attention to detail, deadlines, and accuracy.
Working knowledge of equality and diversity legislation.
Able to problem solve, simplify and document data systems.
Building information modelling systems and government plans.
Able to communicate effectively with and influence most senior management.
Individual aptitude with the ability work with teams.
Detailed space planning practices and ability to keep up to date with space utilisation best practice.
Interpersonal Skills
Excellent communication skills.
Approachable and influential.
Able to negotiate and balance a variety of stakeholder needs.
Ensure confidentiality of sensitive commercial data.
Further information & Application process
For
a confidential discussion to learn more about the role and opportunity please contact the university’s appointed recruitment partners Ben Duffill and Marcus May of The Management Recruitment Group.
Applications should consist of a comprehensive CV (of not more than 4 pages) and supporting cover letter (of not more than 2 pages) outlining key matching experience and rationale for applying for the post.
Applications should be sent to ben.duffill@mrgpeople.co.uk.
Ben Duffill T: 0207 959 2368 M: 07976 125 010
Closing date for applications is Sunday 22nd October 2017.
The Management Recruitment Group preliminary interviews will take place w/c Monday 23d October 2017.
E: ben.duffill@mrgpeople.co.uk E2: bex.palmer@mrgpeople.co.uk
Interviews at the University of Birmingham will take place w/c 30th October and 6th November.
Marcus May T: 0207 959 2368 M: 07966 827 411 E: marcus.may@mrgpeople.co.uk
For more information and to view the university’s Estates Strategy Brochure please click this link;
https://issuu.com/universityofbirminghamestates/docs/estates_strate- gy_brochure_2016
Click Here To Apply
You can also view the university’s website here;
http://www.birmingham.ac.uk/
Regal House 70 London Road Twickenham TW1 3QS Tel 020 8892 0115
www.mrgpeople.co.uk
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