The Reform Club - Project Manager Candidate Briefing Pack
Contents
About Us
Page 4-5
About the Role
Page 6-11
About You
Page 12-13
Further Information and How to Apply
Page 14
About Us
The Reform Club was founded in the ferment ideas, ideals and political activity which in pa found expression in the Great Reform Act of Having succeeded, after a great parliamentar tussle, in securing the passing of the Reform 1832, Radicals and Whigs needed a centre for political activities. The Club first opened its doors to members i house at 104 Pall Mall, on the 24th of May 1 It quickly set about planning its own building after an architectural competition, selected C Barry to create a new clubhouse, in the style Italian palazzo. The work was finished in 1841 and was immediately hailed as a masterpiece of classic architecture. The clubhouse has remained lar unchanged in appearance to the present day. The Reform Club was founded principally to political goal, becoming the centre of the ne Liberal Party; but over the years the Club has evolved, and since around 1920 it has served purely social purpose. Nevertheless, the Refo retains its traditional, progressive spirit, a fac contributes to its enduring vitality. The Club offers a friendly welcome, irrespecti background or nationality, criteria for admissi membership being character, talent, and achievement.
of t
The current membership embraces a wide range of professions; there are academics, artists, business people, doctors, lawyers, politicians, writers and so on. J. M. Barrie, Henri Cartier Bresson, Winston Churchill, E. M. Forster, Henry James, Lord Palmerston, William Makepeace Thackeray, and H. G. Wells were all Reformers, and the Club continues to attract members of distinction. Although founded on traditional lines as a gentlemen’s club, the Reform became, in 1981, one of the first clubs in this country to admit women on equal terms. Of the current membership of around 2700, some 500 are overseas members, and over 400 are women. Candidates are proposed by two existing members and elected by the Club's General Committee. The Club offers members the benefits of an extensive library, fine dining and an excellent wine cellar. There is a Billiards Room and a Card Room. Social events, such as music and theatre evenings, garden parties, a Christmas party, and discussion evenings are arranged for members and guests. A number of societies exist within the Club to pursue special interests, among them economics and current affairs, literature and history, the media, military intelligence and science and technology. Typically, distinguished speakers
are invited to address these societies, with dinner served to members and their guests either before or after and either formally or informally. Chambers are available for members who wish to stay overnight. There are reciprocal arrangements with other Clubs in cities around the world. If members wish to host a private dinner, hold a business meeting or throw a party, Club rooms may be hired for the purpose. The Reform is a social club and a lively meeting place, yet with plenty of space for quiet reflection and reading. To maintain the convivial atmosphere, the use of mobile phones and the production of business papers are not permitted, except in privately hired rooms. The Club preserves a certain formality and has a dress code with which members and guests are expected to comply. The Club will forever be associated with Jules Verne’s Around the World in Eighty Days, as the place where the idea of this incredible journey was conceived and the famous bet made. A recently published history, entitled Reformed Characters: the Reform Club in History and Literature, compiled and written by Russell Burlingham and Roger Billis, gives a vivid account of the Club’s rich history.
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About the Role - Project Manager
Accountable to: Head of Building Location: 104 Pall Mall, London Contract type: Full time (40 hour Salary: Competitive The Reform Club was founded in 1 is often called London’s Clubland. architect of the day, Charles Barry, clubhouse. It is as splendid today a was restricted to those who pledge 1832, and the many MPs and Whi developed the Club as the political The Reform Club is no longer asso party, and now serves a purely soci are men and women drawn from m professional life. The Reform Club’s large, Grade 1 luxury home from home for its Me construction in 1841. The building internationally renowned, and the some of its functions to fit in with while respecting the history and m Clubhouse is famous. With oversight from the Head of responsible for managing and deliv infrastructure and refurbishment ring-fenced funds are available, inc accessible; window refurbishment; the creation of a new bar; restruct Find out more at reformclub.com
evacuation development and facilities development projects.
per week)
The post holder will be required to successfully manage all projects from initial feasibility study through to the commissioning, project handover and post project evaluation. The successful candidate will boast significant experience of identifying, procuring and managing a variety of projects from inception to completion in a project leadership role. You will have a track record of working effectively either in or with a large scale, complex organisation on projects and buildings of a technically complex nature (ideally including experience of heritage environments). You will also possess strong financial/budgetary management skills and experience, with a high level of commercial acumen. With a strong customer focus essential, it is vital that the Project Manager has exceptional interpersonal skills coupled with the ability to work in a collaborative and diplomatic manner in a leadership capacity. The Project Manager will need to quickly build strong and collaborative working relationships with the Club’s CEO, Head of Buildings and Heads of Departments in particular. The successful candidate must demonstrate effective planning and management of projects and ensure delivery of the services to the highest possible standards. Experience dealing with listed building consent/ planning applications and managing Conservation groups is also required. The post holder must ensure high quality architectural, engineering, M&E and surveying advice and in addition compliance with regulatory and statutory requirements. They will take overall responsibility for planning, managing and monitoring the delivery of all FM capital projects and must ensure these projects are delivered on time, within budget, representing value for money and achieving a high level of satisfaction with service departments.
36, in Pall Mall, in the centre of what he founders commissioned a leading to build an imposing and palatial when it opened in 1841. Membership support for the Great Reform Act of peers among the early members eadquarters of the Liberal Party. iated with any particular political l function. And today’s Reformers ny backgrounds and a wide field of isted building on Pall Mall serves as bers, as it has done since its and its superb interiors are lub is keen to update the building and he expectations of modern consumers, intaining the splendour for which the uildings, the Project Manager will be ring the Club’s capital building orks programme, for which uding making the Club House açade cleaning; a new lift installation; re of the Front Hall; emergency
Responsibilities
Project Management
• To manage each major capital project throu
• To prepare accurate and concise reports and review of business cases, project initiation do
• In collaboration with the Head of Buildings
• To act as lead project manager on matters o services and forward Maintenance planning. • Devise programmes, investigate requests fo Keeping all necessary records in an acceptabl
• Manage all Projects procurement.
• Prepare detailed specifications for tendering
• Carry out building and infrastructure, plant packages.
• To advise the Head of Buildings in the alloc
• To manage and oversee the provision of pr ensure delivery of a quality cost effective ser
• Maintain all relevant records developing usi and management reporting for internal and e • Have a good working knowledge of Health Safety department and others as necessary to Ensure full management of Contractors syst
h to completion.
documentation to communicate project information to stakeholders, members and staff, to include the drafting and uments, project highlight reports, change requests, project closure reports and post evaluation reports.
to manage and set the Project budgets.
liaison for projects across the club programme, to provide support on all matters with existing infrastructure and
improvements and carry out feasibility studies, preparing budget estimates and devise costed worked up solutions. format, including Microsoft Project and other software packages.
to external contractors. Prepare detailed briefing documents for external consultants as required.
and equipment surveys. Prepare and update drawings using AutoCAD, access, Project and other appropriate
tion of space and office accommodation within the building, during works within the club.
fessional consultancy services under framework agreements, monitoring performance against service level to ice. g and enhancing a computerised database, ensuring the provision of timely and accurate statistical information ternal purposes. nd Safety rules, regulations and legislation, including CDM regulations. Work closely with Clubs Health and ensure safe management and working system and environments for contractor’s staff and visitors to the club. ms are fully complied with.
Responsibilities
• Manage staff, consultants and contractors t of the Club are maintained in respect of secu
• Manage delegated budgets within allocation
• Prepare accurate and concise reports and do and review of Project Initiation Documents,
• To ensure that the requirements of the Refo
• To prevent any unsafe/hazardous event/act
Financial responsibilities
• Financial controls – ensure all project expe properly authorised, controlled and monitore
General responsibilities applicable to all s
• Understand and support the vision,
• Maintain awareness of your own an
• Take appropriate responsibility for r Protection Act 1998.
• Encourage team working and effecti
• Act as a representative of the Club a
• Comply with Club financial policies
• Undertake other duties as may be re
ensure that projects are delivered to time, budget, and acceptable performance levels and that the day-to-day needs ity, access control, deliveries etc.
Normally projects will range from £50,000 to £1,000,000.
umentation to assist in communicating project information to stakeholders and Members. To include the drafting roject Highlight Reports, Change Requests, Project Closure Reports and Post Project Evaluation Reports.
m Club Health and Safety Policy and associated procedures are adhered to.
vity or where no adequate risk Assessment has been provided.
diture commitments, (orders, contracts, budgets etc) and all valuations, certificates and payments are promptly and .
aff
ission and aims of the Club;
others’ Health and Safety, and comply with the Club’s Health and Safety policy;
cords held, created or used as part of your work for the Club (paper-based and electronic) as per the Data
e communication with colleagues.
d deal with Club Members, guests and stakeholders in a professional manner at all times.
nd practices as applicable.
sonably requested of your post.
About You
Skills, experience and knowledge
Essential (E) Desirable (D)
E
• At least 5 years’ demonstrable experience in Project management, including 2015 CDM regulations as to contract management, tendering. For Contracts exceeding £5m • Experience working on building projects in a listed/ heritage building environment • Extensive knowledge and experience of successful project management • Track record of managing successful programme and project delivery in line with desired outcomes and agreed quality, time and cost limits • Experience working successfully on multiple projects at the same time • Knowledge of and experience in successfully applying recognised programme and project management methodologies • Proven experience of appropriate use of project management tools and techniques to enable successful programme and project delivery • Good hands-on abilities in Microsoft Office and Project and other specialist project management applications
E E E E E
E
E
D
• Strong understanding of the Club’s mission and activities
Qualifications • Membership of a Professional body (APM)
E
D
• Prince 2 Foundation or equivalent
E
• Microsoft project
D D
• MSP Foundation or equivalent
• Relevant safety qualifications i.e. SMSTS, Asbestos Awareness training, PASMA
Personal Attributes
Essential (E) Desirable (D)
E
• Ability to see and understand the bigger picture and to relate it to own work programme and projects • Ability to plan and organise and to ensure that deadlines and agreed targets are met • Ability to lead a team and to delegate responsibility while maintaining overall direction in order to effectively manage change • Ability to negotiate with stakeholders in complex and challenging situations • Ability to utilise a wide range of management skills and techniques to ensure the effective use of resources and so enable successful project delivery. • Ability to adapt personal style to meet the circumstances of a situation and so enable the constructive and positive progress of issues and projects.
E E E E
E
E E E
• Ability to adapt and willingness to get involved in a variety of activities
• Excellent oral, written and presentational communication skills
• Excellent interpersonal skills in group and one-to-one situations with strong negotiating influencing and persuasion abilities • Ability to plan and manage budgets and to exercise firm financial control and budgetary management across programme areas and individual projects • Able to build and maintain strong and constructive business relations with internal and external customers and partners.
E
E
The Reform Club is an Equal Opportunities Employer.
For a confidential discussion to learn more about the role and opportunity please contact The Reform Club’s appointed recruitment partner Nicholas Coppard of The Management Recruitment Group.
Nicholas Coppard T: 0208 892 0115
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M: 07896 079 495
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E: nicholas.coppard@mrgpeople.co.uk
Applications should consist of a comprehensive CV and supporting cover letter. Applications should be sent to nicholas.coppard@mrgpeople.co.uk. The closing date for applications is Sunday 3rd June 2018.
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