University of the Arts, London - Estates Cost Manager

Estates Cost Manager Candidate Information Pack

Photograph by John Sturrock.

Contents

Background

Page 04-05 Page 06-09 Page 10-11 Page 12-16

UAL Estates Strategy Overview of Residences

Job Description

Person Specification

Page 17

The Recruitment Process

Page 18-19

Background

University of the Arts London (www.arts.ac.uk) is a hotbed of creativity, innovation and invention across the knowledge economy. It draws together six Colleges with international reputations in art, design, fashion, communication and performing arts. The University has a world-class reputation and is made up of 6 equally renowned Colleges, Camberwell College of Arts, Central Saint Martins, Chelsea College of Arts, London College of Communication, London College of Fashion and Wimbledon College of Arts. UAL is home to a diverse body of 19,000 students from 130 countries. We are proud of our international student and staff community, creating a vibrant, multi‐cultural environment.

University of Arts London

University of the Arts London is in the top 5 universities in the world for art and design. They offer an extensive range of courses in art, design, fashion, communication and performing arts. Their graduates go on to work in and shape creative industries worldwide. UAL has produced over half of all Turner Prize winners since its inception in 1984. - Half the Turner Prize nominees and both winners for 2016 and 2017 were UAL alumni - 36 of the 77 Royal Academicians are UAL alumni, serving or former staff.

- Over two thirds of the winners of British Designer of the Year are UAL alumni. UAL alumni have taken home the award for the past three years running (2015 – 2017). - 14% (20) of the Current Royal Designers for Industry are UAL alumni. - Over half of the fashion designers that showed at London Fashion Week 2018 are UAL alumni. - Other alumni have gone on to take home some of the industry’s most prestigious art and design awards including BP Portrait Award, Jerwood Prize, Taylor Wessing Photographic Portrait Prize, Queen Elizabeth II Award for British Design, Minerva Medal, BAFTAs, Golden Globes and Oscars.

UAL Estates Strategy

The University aims to be a place that will challenge, inspire, surprise and stimulate, to be recognised as one of the foremost institutions in the world for learning, practice, research and development in arts, design and communication, and to provide a learning environment in which originality is recognised, difference is respected, and excellence is pursued.

UAL has an incredibly diverse estate spanning Central and Greater London and includes a broad range of property types encompassing academic, teaching, research, commercial, social, hospitality, residential and public realm spaces. The property portfolio is made up of 16 academic sites and 13 student residences hubs with buildings ranging from listed historic buildings to new state of the art facilities. This dynamic and diverse mix in one the world’s leading cities gives an exciting and challenging proposition to the UAL Estates department. The Estates department is currently undertaking an unprecedented estate transformation programme. Following the success of UAL’s relocation of Central Saint Martins as the centrepiece of the King’s Cross regeneration scheme, we are proposing over the next 5-7 years to replace over half of the academic estate with some major developments including two buildings in Stratford and Elephant and Castle totalling circa 70,000 sq m. We will increase our portfolio of owned halls of residences by the addition of at least two halls totalling circa 800 beds and continue to maintain and adapt the remainder of the 170,000 sq m estate to meet the needs of the University for decades to come. The current financial strength of the University, combined with opportunities in the property market, provide a unique opportunity to deliver the vision of a more unified, rationalised estate. Whilst recognising the importance of the individual identity of the six Colleges, this is an opportunity to create greater campus environments, showcase its collections and archives and enable the University to act cohesively.

Primary interventions up to and beyond 2022 will be:

• The creation of new facilities for London College of Communication, London College of Fashion, Camberwell College of Arts, and University Services; parts of Chelsea College of Art will also be upgraded. • A new Students Residence hall has now been delivered at Camberwell College of Arts and opportunities to build further UAL owned or part owned Halls of Residences are being explored, particularly local to academic premises where viable. Means of shortening tenures and providing lower rental accommodation for students will be pursued and the Pastoral and Social Programme activities in residences will be a core part of service delivery. • A backcloth of creating a sustainable estate will enable the University to position itself as an influencer in this area for decades to come. The design of new premises will incorporate low energy sustainable operational concepts. • The Facilities Management Services to the Colleges and University Services are tailored to suit the evolving development and rationalisation of the estate. The Services Team maintains the estate ensuring compliance with safety standards. Maintenance is proportionate to the condition and predicted tenure of each building. • In operating, maintaining, rationalising and developing the estate the Student Experience and working environments for staff are of paramount importance. Through effective engagement with end users their needs and priorities are embedded in the strategy. • Buildings for the future must be future proofed for the digital world and appropriate for multi-functional usage for multiple stakeholders. Through research and innovation UAL will strive for world class sustainable facilities.

Central Saint Martins ER

Key to locations Central Saint Martins KX – Kings Cross ER – Elthorne Road BH – Back Hill London College of Fashion JPS – John Prince’s Street

Sketch House

Cordwainers Court

LG – Lime Grove GL – Golden Lane CR – Curtain Road MS – Mare Street UAL

Central Saint Martins KX

London College of Fashion MS

Will Wyatt Court

Hoxton

Central Saint Martins BH

London College of Fashion CR

LCF 03 London College of Fashion GL

Costume Store

AS – Accommodation Services Office CO – High Holborn/Central Offices

UAL AS

London College of Fashion JPS

UAL CO

Don Gratton House

Key to tube lines

London College of Fashion LG

Jubilee Northern Bakerloo Central Circle District Hammersmith Metropolitan Victoria Piccadilly London Overground Waterloo & City DLR First Capital Tramlink

London College of Communication

Chelsea College of Arts

Highline Building

Bernard Myers House

Camberwell College of Arts

Brooke Hall

The Glassyard Building

Camberwell Campus

Furzedown Student Village

Wimbledon College of Arts

Job Description (1)

Job title: Estates Cost Manager Accountable to: Director of Estates and Associate Director of Finance Contract length: Permanent

Hours per week: 35 Weeks per year: 52 Grade:

7 (£52,073 to £70,230) Operations and External Affairs

Service:

Location:

The Granary Building, 1 Granary Square, Kings Cross, London N1C 4AA

Who are we? UAL is a world Top 6 university for art and design according to the QS World University Rankings® and Europe’s largest specialist university for art and design. One of UAL’s key goals is to provide an inspirational environment. This strategic ambition requires the University to have a world-class physical environment and underlying infrastructure that support our students and staff in their academic ambitions and increases our engagement with our wider communities. We will do this by delivering sustainable new environments, with an emphasis on delivering new academic buildings wherever existing facilities are not consistent with our ambitions. This strategic ambition is being realised with capital investment across the 170,000 sqm estate across 16 locations. Significant projects include new and enhanced academic buildings for London College of Communication, London College of Fashion, Wimbledon College of Arts and Camberwell College of Arts. We are also developing our portfolio of UAL owned halls of residence. This major transformational change is exciting and challenging and the role is pivotal in ensuring the University has robust financial measures in place to anticipate and manage risks and ensure value for money. Purpose of Role Reporting to the Director of Estates and Associate Director of Finance, you will provide strategic and commercial leadership on all cost management, programme, and contractual matters within the estates directorate. You will provide a professional support service to the Estates Senior Management Team in the delivery of its services related to all business units across the estates department including the capital projects delivery and facilities management operations. You will also provide a governance link to the finance team in auditing the work of other cost professionals on large and major projects. You will be the cost and commercial professional for Estates activities across the entirety of the UAL estate portfolio, with oversight of all contractual and financial aspects of project and service delivery – budgeting, forecasting, cost control reporting and supply chain management.

11 2

With a capital development of up to £500m over the next 6 years and an annual revenue expenditure of £25m per annum the post holder will play a vital role in ensuring that the forecasting and management of costs and expenditure is exemplary and that the procurement methods deployed provide maximum value and are appropriate. The post holder will work collaboratively with the wider team playing a lead role in strategic financial forecasting and the analysis of procurement strategies. The role will require sensitive and collaborative leadership, working closely with stakeholders, to effectively establish, manage and maintain positive working relationships, both internally and externally, to achieve the UAL vision. Duties and Responsibilities Strategic Leadership • Support the Director of Estates and Estates Senior Management Team in developing and executing effective strategies and plans setting out how programmes of works and services will be organised and managed in respect of financial management and procurement matters. Monitor and advise on investment drivers and market conditions • Prepare and submit as required reports , inter alia, to meet the requirements of governance/ committee procedures, financial regulations etc. working closely with the Finance and Procurement teams, internal and external auditors and wider partners for consistent project/ programming reporting. Present to these bodies as required.

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Job Description (2)

Programme and Project Management • Working closely with individual Project Managers and Project Directors, ensuring accurate and reliable commercial and cost management considerations are included in early project documentation including feasibility studies, business cases, and project execution plans. • Provide support to project and programme managers in preparing and monitoring cash flow forecasts, ensuring that the systems for management of change are robust and assist in settlement of final accounts. Financial Governance • Act as ‘Client Monitor’ on large and Major Projects by auditing and challenging cost reports presented by external QS practices. Presentation of findings direct to the Associate Director of Finance Financial Control • Ensure that robust systems are in place and monitor project and contract costs ensuring that value for money is achieved including life cycle analysis and that projects and services are being delivered within approved budgets. Working in close collaboration with the Lead Accountant for Estates in preparation and management of estates annual budget forecasting and funding requests. • Preparation of estimates and cost plans for planned and actual projects along with building and maintaining a project cost library. Procurement • Act as the primary intermediary between the estates department and the university central procurement team. • Contribute to the development of strategy for efficient and effective delivery of capital programmes/projects, including consultant and contractor procurement, forms of engagement, management of risk, contingencies, best value and cost planning. • Lead on contract advice (type, version, standard clauses etc). Work with other departments (Finance, Procurement and Legal) internal and external to develop standards and Frameworks (e.g. General Conditions & Prelims, standard contract clauses, cost reporting formats for external QS’s). • Assist project managers and service leads in the preparation of tender documentation required to support the adopted procurement strategy, including market engagement, invitations to tender, tender evaluations and contract awards. Prepare tender reports as necessary to support the individual project managers/service leads in demonstrating that procurement process and tender award demonstrated the best value for the university. • Ensure a consistent approach to capital project and estates services delivery, including the management of framework contractors and consultants and reporting of supplier performance. Develop and proactively manage suppliers as an integral part of the Estates delivery team.

11 4

Other Conditions As a senior member of the University the following applies: • You are expected to work such hours as are reasonably necessary to fulfil the duties and responsibilities of the role. • You may be required to regularly travel to other sites as necessary. General • To personally contribute towards reducing the university’s impact on the environment and support actions associated with the UAL Sustainability Manifesto (2016 – 2022) • Assume other reasonable duties consistent with your role, as determined xxx, which may be assigned to you anywhere within the University. • Undertake health and safety duties and responsibilities appropriate to the role. • Work in accordance with the University’s Equal Opportunities Policy and the Staff Charter, promoting equality and diversity in your work. • Undertake continuous personal and professional development, and to support it for any staff you manage through effective use of the University’s Planning, Review and Appraisal scheme and staff development opportunities. • Make full use of all information and communication technologies in adherence to data protection policies to meet the requirements of the role and to promote organisational effectiveness. • Conduct all financial matters associated with the role accordance to the University’s policies and procedures, as laid down in the Financial Regulations. Key Working Relationships: Director of Estates and Estates SMT, Associate Director of Finance, Procurement Category Manager, External Legal Teams and suppliers, Key Stakeholders, Estates Lead Accountant Specific Management Responsibilities Budgets: Responsible for setting budgets advising Senior Management Team in bidding for finance and management of same. Staff: Member of Estates Management team in a professional capacity and also a reporting responsibility to the Finance team.

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116

Person Specification

Job Title: Estates Cost Manager

Specialist Knowledge/ Qualifications • Quantity Surveying or associated knowledge and professionally qualified essential. • Qualification with a recognised accounting body would be an advantage. • Ability to create tender documentation from surveys/drawings. Relevant Experience • Demonstrable experience in the Property sector in procuring of

contractors and consultants and cost management and reporting. Also good working knowledge of project management and health and safety legislation. • Experience in management of construction sector frameworks would be an advantage. • Significant experience in new build and refurbishment ranging from minor to large scale complex projects. • Strong working knowledge of forms of construction related contract documentation. • Experience in Public sector/education sector would be an advantage. persuasively adapting the style and message to a diverse audience in an inclusive and accessible way. • Needs to be able to present to an executive level in an organisation. • Articulate and able to prepare reports and presentations to a high standard. • Tactful and diplomatic. • Good IT skills.

Communication Skills • Communicates technical or specialist ideas or information

Leadership and Management • Motivates and leads a team effectively setting clear objectives to manage performance. • Self- motivated with the ability to manage internal and external personnel. Professional Practice • Contributes to advancing professional practice/research or scholarly activity in own area of specialism. • Experience in a Cost consultancy practice or equivalent. • Membership of any relevant professional bodies e.g. RICS desirable. Planning and • Effectively plans and manages operational activities or large projects to achieve long term objectives. • Ability to draw upon resources as required.

managing resources Teamwork

• Builds effective teams, networks or communities of practice and fosters constructive cross team collaboration. • A team player and able to act collaboratively with close colleagues and in the wider UAL community. • Makes a significant contribution to improving the student or customer experience to promote an inclusive environment for students, colleagues or customers. • Identifies innovative solutions to problems to bring a wider benefit to the organisation • Ability to adapt to changing circumstances and deal effectively with major challenges. 1207

Student experience or customer service Creativity, Innovation and Problem Solving

The Recruitment Process

For a confidential conversation please contact our advisors Ben Duffill (ben.duffil@mrgpeople.co.uk) and Nicholas Coppard (nicholas.coppard@mrgpeople.co.uk) of The Management Recruitment Group on T: 0203 962 9900. Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering statement (of not more than 2 pages). Applications should be sent to ben.duffil@mrgpeople.co.uk and nicholas.coppard@mrgpeople.co.uk Closing date for applications: Monday 18th February 2019.

The Management Recruitment Group

52-54 Gracechurch Street London EC3V 0EH Tel: 020 3962 9900 www.mrgpeople.co.uk

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