February 7, 2023
To: Worshipful Masters, Past Masters, Wardens, and Brothers of Constituent Lodges
Greetings: The 158th Annual Communication of the Most Worshipful Prince Hall Grand Lodge of Louisiana is a few weeks away. This year ’ s Session will start on Wednesday, June 7, 2023, and end on Sunday, June 11, 2023.
The 2023 Annual Session of Esther Grand Chapter, Order of Eastern Star, will be held simultaneously as the Grand Lodge and some of our functions, such as the Honors and Awards Banquet and Worship Service, will be joint functions.
Below is a list of the items included in this packet. If you did not receive any one of these items, please call the Grand Lodge office.
The Call
•
Calendar of Events
•
Souvenir Book Contract
•
• Informational Sheet concerning the 2023 Grand Lodge Session • Session Registration Cards
Your attendance and support are appreciated.
Fraternally,
Ralph Slaughter, Ph.D., CPA Most Worshipful Grand Master
1335 North Boulevard Baton Rouge, Louisiana 70802 (225) 387 - 0996 Office (225) 343 - 0366 Fax
CALL
February 7, 2023
TO: The Worshipful Masters, Senior and Junior Wardens, and Past Masters of Constituent Lodges of the Most Worshipful Prince Hall Grand Lodge, Free and Accepted Masons for the State of Louisiana
Greetings:
I hereby “ Call ” the Most Worshipful Prince Hall Grand Lodge, Free and Accepted Masons for the State of Louisiana, to convene in its 158th Annual Communication in the city of Baton Rouge, Louisiana, on June 7 - 11, 2023. This Call is issued by the authority of Article III, Section I of our Constitution, and by the authority invested in me as Grand Master of Prince Hall Masons for the State of Louisiana.
The Worshipful Master, Senior Warden, and Junior Warden of each Lodge are required to register for the Grand Lodge Session.
Every Worshipful Master, Senior, and Junior Warden, Past Master, and Officer of the Grand Lodge will take due notice thereof and make every effort to attend.
Witness my hand and the seal of my office this 7 th day of February A. D. 2023.
Fraternally,
Ralph Slaughter, Ph. D., CPA Most Worshipful Grand Master
1335 North Boulevard Baton Rouge, Louisiana 70802 (225) 387 - 0996 Office (225) 343 - 0366 Fax
Calendar of Events
Wednesday, June 7, 2022 12 Noon – 1:00 p.m. 2:00 p.m. – 3:00 p.m. 5:00 p.m. – 6:00 p.m. Thursday, June 8, 2022 9:00 a.m.— 3:00 p.m. 12:00 p.m. – 3:00 p.m. 1:00 p.m. – 5:00 p.m. 7:30 p.m. – 9:30 p.m. 9:30 p.m. – 11:00 p.m. Friday, June 9, 2022 8:00 a.m. - 8:30 a.m. 8:00 a.m. – 5 :00 p.m. 8:30 a.m. – 1:00 p.m. 1:00 p.m. – 2:30 p.m. 7:30 p.m. – 10:00 p.m.
Elected Officers Trustees ’ Meeting
Heads of Houses - Crowne Plaza
Degree Work (Entered Apprentice, Fellow Craft, & Master Mason)
Deputies Meeting
Registration
Lodge of Sorrow - Crowne Plaza Social Courtesies - Crowne Plaza
Devotion Registration Lodge of Master Masons Opens Lunch
(Joint) Honors and Awards Banquet– Crowne Plaza
Saturday, June 10, 2022
8:00 a.m. - 8:30 a.m. 8:00 a.m. – 5:00 p.m. 8:30 a.m. – 12 Noon 9:00 a.m. – 12 Noon 12:30 p.m. – 2:00 p.m. 2:00 p.m. – 4:30 p.m. 2:00 p.m. – 3:00 p.m. 6:30 p.m. – 9:30 p.m. 10:00 p.m. – 1:00 a.m. Sunday, June 11, 2022 8:00 a.m. – 9:00 a.m.
Devotion Registration Second Day Session Masons as Mentors Meeting Lunch Grand Lodge Reconvenes J.W. Vaughn ’ s Oratorical Contest Queen ’ s Coronation (Esther Grand Chapter) - Crowne Plaza
Dance (Marriott Ballroom)
Devotion Service Third Day Session
9:30 a.m. – 11:30 a.m.
Note: All meetings will be at the Marriott Hotel except where noted.
1335 North Boulevard Baton Rouge, Louisiana 70802 (225) 387 - 0996 Office (225) 343 - 0366 Fax
February 7, 2023
Dear Brothers, Sisters, and Friends: The 2023 Annual Communication of the Most Worshipful Prince Hall Grand Lodge of Louisiana and the 2023 Annual Session of Esther Grand Chapter, Order of Eastern Star, will be held in Baton Rouge, Louisiana, on June 7 - 11, 2023.
We are cordially inviting all Lodges, Chapters, Affiliated Bodies, and friends to purchase an ad in our Souvenir Book. The ad rates are as follows (with or without pictures):
Note: All photographs MUST BE COLOR PRINTS and should be clearly labeled on the back. A Souvenir Book Contract is enclosed for information and reference. The ad should be in camera ready format. Please send your ad in Word, not PDF. The preferred method of submitting ads is tShoruovuegnhi r t Bh eo ookn Cl i on me ms oi ut tveeen, iPr r ji on uc er nHa al l sl uGbrma ni sds iLoond gpeo, r at anld ( PS oe es t l Oi nf kf i cbee Bl oowx )2. 9A7d4s, Bmaatyo na lRs oo ubgee , mL oa iul ei sdi a tnoa: 70821-2974 The deadline for submission of ads is April 30, 2023. Checks and money orders for Grand Lodge ads should be made payable to the Most Worshipful Prince Hall Grand Lodge and mailed to: Prince Hall Grand Lodge, Post Office Box 2974, Baton Rouge, Louisiana 70821 - 2974 Grand Lodge ’ s telephone number is (225) 387 - 0996. Ads may also be paid for by sending funds through PayPal to mwphglla.grandsession@gmail.com Thank you for your cooperation. Fraternally, Click Here for Online Souvenir Journal Submission
Ralph Slaughter, Ph.D., CPA Most Worshipful Grand Master
1335 North Boulevard Baton Rouge, Louisiana 70802 (225) 387 - 0996 Office (225) 343 - 0366 Fax
Most Worshipful Prince Hall Grand Lodge Free and Accepted Masons For the State of Louisiana and Jurisdiction
Informational Sheet Concerning the 2023 Grand Lodge Session Wednesday, June 7, 2023 - Sunday, June 11, 2023
Convention Policy for Registration and Hotel Reservations • Brothers, you are asked to pre-register as early as possible. Our planning for the Session requires that we have adequate knowledge of how many are attending so that preparations can be made to accommodate everyone. Room reservations may be made by calling the hotel at (225) 924-5000 before May 8, 2023. The session rate is $108.00
Click Here for Hotel Reservations
Session Registration •
The advanced registration begins now through May 15, 2023- $200.00, starting May 16, 2023, through May 31, 2023 - $225.00. From June 1, 2023, through June 4, 2023, registration will be $235.00. On-site registration will be$250.00 . The registration includes tickets for the Friday and Saturday luncheon and the Friday night Joint Banquet, as well as the reception after the Lodge of Sorrow and Queen’s Coronation. Extra banquet tickets will be available at the registration desk for $60.00. • We encourage you to register in advance. Please complete the enclosed registration card and mail it along with your check to: Prince Hall Grand Lodge, Post Office Box 2974, Baton Rouge, Louisiana 70821 - 2974 Please note that the deadline for advance registration is Friday, May 31, 2023. You may also register by submitting your payment through PayPal at: mwphglla.grandsession@gmail.com Ad in Souvenir Journal • Lodges, chapters, and individuals that would like to take an “Ad” in the Souvenir Booklet should send information and appropriate fees by April 30, 2023 deadline . Preferred method of submitting ads is through the online souvenir journal submission portal (See link below). Ads may also be mailed to: Souvenir Book Committee, Prince Hall Grand Lodge, and Post Office Box 2974, Baton Rouge, Louisiana 70821-2974
Click Here for: Online Souvenir Journal Submission
*Checks should be made payable to: M.W. Prince Hall Grand Lodge of LA.
1335 North Boulevard Baton Rouge, Louisiana 70802 (225) 387 - 0996 Office (225) 343 - 0366 Fax
Other Information
• The Lodge of Sorrow Services will be held on Thursday night in the Crowne Plaza Hotel Ballroom at 7:30 p.m. • An occasional Lodge of Master Masons will be opened on Friday, June 9, 2023, at 8:30 a. m. in the Marriott Grand Ballroom. • Masonic attire is required for the Thursday night Lodge of Sorrow Services and Friday ’ s opening session.
• The preferred attire for Friday ’ s Joint Honors and Awards Banquet is White Coat and Black Pants.
• Masonic dress is preferred for the Saturday and Sunday meetings but not required. • The “ Dance, ” will be held on Saturday, June 10, 2023, from 10:00 p.m. to 1:00 a.m. (Marriott Ballroom). The theme for 2023 will be “ Old School Hip - hop and R&B . ” Tickets may be secured at Grand Session and the Grand Lodge. Tickets are $20.00 , and no tickets will be sold at the d oor . Proxy • Any lodge whose constitutional representative will be unable to attend is requested to write Grand Master Ralph Slaughter, Post Office Box 2974, Baton Rouge, Louisiana 70821 - 2974 for PROXY FORMS by May 15, 2023. The PROXY should be filled out, properly signed, and returned to him with the Seal of Lodge imprinted . Grand Lodge License Plate The Grand Lodge License plates are still available; the cost is your basic fee plus $25.00. Please call the Office of Motor Vehicle at (225) 925 - 6371 or call toll - free (877 - 368 - 5463) to order your plate. A copy of your driver ’ s license, proof of insurance, a copy of your dues card, and a check or money order for the amount due.
1335 North Boulevard Baton Rouge, Louisiana 70802 (225) 387 - 0996 Office (225) 343 - 0366 Fax
Most Worshpiful Pri nce Hall Grand Lodge Free and Accep ted Masons of Louisiana Annual Grand Session Souvenir Journal 7 -1 1 June 202 3 CONTRACT
Please enter my subscription for a page advertisement in the journal to be published commemorati ng the Annual Grand Session for the Most Worshipful Prince Hall Grand Lodge of Louisiana to be held from 7 -1 1 June 202 3 in Baton Rouge, Louisiana. have enclosed the sum of $ C heck N umber ________ , or PayPal Transaction ID_____________ ______ . P lease print or type: I
,
RATES Full Page ............................. $150.00 1/2 Page................................$100.00 1/4 Page (no group pictures). .....$50.00 Inside Back Cover..................$300.00
Name
Address City/State Zip/APO
Payment can be made utilizing the Grand Lodge PayPal account mwphglla.grandsession@gmail.com or remit payment by check or money orders payableto:
M.W. Prince Hall Grand Lodge of LA Most Worshipful Prince Hall Grand Lodge P.O. Box 2974 Baton Rouge, LA 70821-2974
*When you E-mail the contract and advertiseme nt, please identify it as “Grand Session 202 3 AD” on the subject line to the e-mail below: mwphglla.souvenirads@outlook.com DEADLINE FOR ALL ADS IS April 30, 202 3 PLEASE SUBMIT ADS NOW! DO NOT DELAY ** All photos for ads must be of good quality, and photographs of poor quality will not be printed. Please check all spelling. All ads will be published as presented.
M.W. Prince Hall Grand Lodge of Louisiana
Registration No.
(For Office Use Only)
2023 GRAND LODGE SESSION REGISTRATION FORM Annual Communication Baton Rouge, LA June 7-11, 2023
Name
Middle
First Name
Last
Address
Street
City
State
ZIP
Lodge
No.
District
Region
Position
Local [ ] Grand [ ]
Worshipful Master, Past Master, Etc.
Registration$
Date Sent
Received by
Date Received
Advance Registration Now through May 15, 2023, - $200.00 May 16, 2023, to May 31, 2023, - $225.00 June 1, 2023 through June 4, 2023, - $235.00. On-site registration will be $250.00 After May 31, 2023 - NO PERSONAL CHECKS WILL BE ACCEPTED - NO REFUNDS Please complete and mail to: Prince Hall Grand Lodge P.0 Box2974 Baton Rouge, LA 70821-2974 Make Check/Money Order Payable To: M.W. Prince Hall Grand Lodge of LA
Registration No.
M.W. Prince Hall Grand Lodge of Louisiana
(For Office Use Only)
2023 GRAND LODGE SESSION REGISTRATION FORM Annual Communication Baton Rouge, LA June 7-11, 2023
Name
Middle
First Name
Last
Address
City
Street
State
ZIP
No.
District
Region
Lodge
Position -----------------� Worshipful Master, Past Master, Etc.
Local [ ] Grand [ ]
Registration$ ____ Date Sent
Received by _____ Date Received ____
Advance Registration: Now through May 15, 2023, - $200.00 May 16, 2023, to May 31, 2023, - $225.00 June 1, 2023 through June 4, 2023, - $235.00. On-site registration will be $250.00 After May 31, 2023 - NO PERSONAL CHECKS WILL BE ACCEPTED - NO REFUNDS
Please complete and mail to:
Prince Hall Grand Lodge P.O Box2974 Baton Rouge, LA 70821-2974
Make Check/Money Order Payable To: M.W. Prince Hall Grand Lodge of LA
Note: To ensure an enjoyable experience for all Zoom participants while maintaining the level of decorum necessary for Grand Lodge business, we have outlined the following guidelines: • Zoom participants are asked to log in 30 minutes before the start of the session • When entering the session, all microphones must be muted. This will be monitored by the host
• Screen names should be formatted as "Title, Full Name, and Lodge Number."
(Ex: Bro. Joshua Evans #114 or Worshipful Grand Chaplain Jeffrey Wiggins #7)
• Business or Masonic attire is required for Zoom participation. • Your camera and lighting should be adjusted so we can see your face. • Avoid multi - tasking and focus your attention on the session.
• Discussions and comments related to the Grand Lodge session should be made in the chat win- dow. Be courteous and stay on topic when making comments. • Please keep all comments and discussions respectful, or you may be removed. Arguments are ac- ceptable, but personal attacks are not. • "Raise your hand" by posting a brief note in the chat window ("Question" or "Comment"). Once recognized, the Zoom host will respond to your comment or question. • If you fail to follow these guidelines, you will be removed from the virtual session.
2023 Grand Lodge Virtual Registration (Zoom Platform)
M.W. Prince Hall Grand Lodge of Louisiana
Registration No. _________ ( For Office Use Only)
2023 GRAND LODGE SESSION VIRTUAL REGISTRATION FORM Annual Communication Baton Rouge, LA June 7-11, 2023 Name ____________________________ ____________________ _____________________ First Name Middle Last Address ______________________________________________________________________ Street City State ZIP Lodge ___________________________________ No. _____ District ______ Region ________ Position ___________________________________ Local [ ] Grand [ ] Worshipful Master, Past Master, Etc. Circle the Appropriate Category: Out of State___ Overseas___ Special Circumstances___ (Note: All “Special Circumstances” must be approved by the Grand Master) E-Mail:_______________________________________________________________________ Registration $ _________ Date Sent _____ Received by ___________ Date Received _______ Advance Registration: Now throu gh June 8 , 2023, - $100.00 After June 8, 2023, - $125.00 The Zoom link will be sent NLT 8:00 AM CST on June 8, 2023 After May 31, 2023 – NO PERSONAL CHECKS WILL BE ACCEPTED – NO REFUNDS Please complete and mail to: Prince Hall Grand Lodge Make Check/Money Order Payable To: P.O Box 2974 Prince Hall Grand Lodge of LA Baton Rouge, LA 70821-2974 or PayPal: mwphglla.grandsession@gmail.com Note: To ensure an enjoyable experience for all Zoom participants while maintaining the level of decorum necessary for Grand Lodge business, we have outlined the following guidelines: • Zoom participants are asked to log in 30 minutes before the start of the session • When entering the session, all microphones must be muted. This will be monitored by the host • Screen names should be formatted as "Title, Full Name, and Lodge Number." (Ex: Bro. Joshua Evans #114 or Worshipful Grand Chaplain Jeffrey Wiggins #7) • Business or Masonic attire is required for Zoom participation. • Your camera and lighting should be adjusted so we can see your face. • Avoid multi-tasking and focus your attention on the session. • Discussions and comments related to the Grand Lodge session should be made in the chat window. Be courteous and stay on topic when making comments. • Please keep all comments and discussions respectful, or you may be removed. Arguments are acceptable, but personal attacks are not. • "Raise your hand" by posting a brief note in the chat window ("Question" or "Comment"). Once recognized, the Zoom host will respond to your comment or question. • If you fail to follow these guidelines, you will be removed from the virtual session.
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