Project Manager Candidate Information Pack
“Im fully committed to ensuring my directorate delivers to this progressive and ambitious philosophy ensuring we meet the strategic aims of the university, and improving the experience of staff, students and our communities”. Nick O’Donnell MRICS MCIBSE IEng Director of Estates & Facilities King’s College London
Contents
King’s College London Estates and Facilities King’s Projects Job Description & Person Specification Further Information & Application Process
KING’S COLLEGE LONDON
Since its foundation almost 200 years ago, King’s College London has been central to the establishment of London as one of the world’s foremost centres of academic excellence. Situated in the heart of what, by any measure, is one of the world’s most dynamic and international cities, King’s benefits from being shoulder-to-shoulder with London’s great institutions.
While King’s has a proud history, which has served the King’s family well for generations and made a profound contribution to modern life and society, King’s is neither captured nor defined only by its past. Indeed, King’s aspires to tackle global challenges and serve society in a way that is contemporary, forward-looking and unrestrained. King’s is: • one of the top 25 universities in the world (2016-17 QS international world rankings) • the fourth oldest university in England • research-led and based in the heart of London. King’s has over 27,600 students (including nearly 10,500 postgraduates) from some 150 countries and almost 6,800 employees. King’s provides world-class teaching and cutting-edge research: • In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings • Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*) • The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million. King’s has a distinguished reputation in: • the humanities • law • the sciences, including health areas such as psychiatry, medicine, nursing and dentistry • social sciences, including international affairs. King’s is in The Complete University Guide’s Top Ten for: • Business Management Studies • Classics & Ancient History
• Dentistry • Education • Food Science • History • Law • Music King’s has influenced many of the advances that shape modern life, such as: • the discovery of the structure of DNA • research that led to the development of radio, television, mobile phones and radar • being the largest centre for the education of healthcare professionals in Europe.
About the Directorate of Estates & Facilities
King’s Directorate of Estates & Facilities is a key enabler of the university’s Strategic Vision 2029 and we have created a strategy which demonstrates our intent and sets out how the Estates & Facilities team will support the ambition of the university’s strategic vision. Our philosophy has been developed using the Guiding Principles outlined in Vision 2029; we have worked with the teams across the other support
functions, with our academic and research colleagues and our students so that we can ensure that the communities we serve are at the very heart of the directorate’s work. We know that everyone in King’s interacts with our physical assets and relies upon our service delivery therefore they need to: • be seamless • to work • be sustainable and safe • be enabling • support work and learning and; • enable growth As King’s continues to mature and grow the task of developing, maintaining, managing and driving value from our physical infrastructure will become more complex. The Estates & Facilities strategy holds together our vision and ensures we can measurably improve the learning and working experience of our student, staff and partners. Meeting our aims will not be without its challenges. Operating in central London means that King’s has some unique challenges ahead with an ambition to grow student numbers and the level of research we undertake. This means we will need to make wise choices about where we focus our effort and resources. We will need to be clear about how we prioritise activity to ensure our decisions can support the overall purpose of King’s. We have a finite amount of space and resource and it is our job to help King’s manage our assets well. King’s has five campuses in central London consisting of more than 100 buildings ranging in age from the 1780s to the current day. Many are listed and of great architectural significance. The campuses house a diversity of spaces, including teaching and learning environments, cutting edge research facilities, two chapels, cafes and restaurants, gyms and student residences. The Estates & Facilities team employs more than 800 people with a vast range of expertise and skills, operating and maintaining facilities and providing services to ensure King’s remains one of the world’s top universities. Details of our Strategic Vision 2029 can be viewed at https://www.kcl.ac.uk/aboutkings/strategy
Denmark Hill Campus Denmark Hill Campus provides facilities for the Faculty of Life Sciences & Medicine, the Dental Institute, and is the home of the Institute of
King’s Projects
Psychiatry, Psychology and Neuroscience and the Champion Hill Residence. Denmark Hill is situated in Camberwell, in the London Borough of Southwark. In the last few years this and the neighbouring areas have undergone an incredible process of regeneration and are now one of the most exciting places in London to live, study and work. Further information about the campus including links to a virtual tour can be viewed at https://www.kcl.ac.uk/visit/denmark-hill-campus
Projects list Some current and planned projects at Denmark Hill include:
• IoPPN Toilet Refurbishment • Family Therapy Relocation • ASB Toilet Refurbishment • SGDP Helios Lab • Telephone Mast Installation - IoPPN • CNS Mock scanner room Access • JBC Gas main replacement • Rayne Extract Fan replacement • 3rd Floor Rayne lab • WOHL Canteen Floor • Virgin Media antenna IoPPN installation • Alexanders (20k Spend) • WEC Marquee • 4th Floor IoPPN
• CYP Project • 1WW roof • Testing Areas • HV Ring • IoPPN double glaze • SGDP Roof An overview of other projects at King’s College London can be viewed at https://www.kcl.ac.uk/aboutkings/ orgstructure/ps/estates/real-estate/completed/fullcompletedprojects
JOB DESCRIPTION Post title
Campus Project Manager, Denmark Hill
Department/Division
Campus Operations, Facilities Management
Grade/salary
£46,292 - £54,534, including London Weighting Allowance
Hours of work
Full time
Period of appointment
Indefinite Contract
Role purpose The Campus Project Manager is responsible for the planning, scoping, co-ordination and execution of campus projects of varying value. The campus projects consist of small to medium-sized refurbishment, relocation/space optimisation and installation projects located within the campus buildings/boundaries. The role involves client liaison, developing design briefs, space planning (including the use of AutoCAD), scoping of projects, the tender or pricing of works using KCL labour or external contractors, management of the approval process and it’s various check-points, project delivery/completions, handover and final accounts and cost allocations, as well all necessary CDM obligations. The role also includes the upkeep of existing records and the review and acceptance of new records onto the Colleges approved file storage system to ensure that all site records are up-to-date and accurate. Denmark Hill has a strong teaching presence but is primarily a medical research based campus so the role involves research based projects and the complexities thereof. Key Responsibilities Key Objectives • Scope, develop and deliver campus projects in support of the Head and Associate Director of Campus Operations; • Coordinate re-occupation of offices/areas following the new furniture delivery and any enabling works; • Interact with various internal and external contacts and take responsibility for the delivery of parts of projects within time, quality and budget constraints. Communication and Networking • Liaise with internal/external clients, internal College’s consultants (including IT, AV, Procurement, Finance, Fundraising, Marketing and others), suppliers, contractors and other E&F colleagues, as necessary, for the delivery of campus projects; • To work with the Campus Operations and the in-house maintenance team to assess and develop plans to enhance the student and staff experience, to meet the needs of the College in support of Vision 2029 and supporting strategies; • To work with the Campus Operations teams and the in-house maintenance team to utilise in-house resources for minor works, where there is a clear commercial benefit to the College; To liaise with the College’s Corporate Branding department and ensure compliance with the College’s Brand standards through projects. • To liaise with the E&F Communication team and the Service Desk team to ensure that effective stakeholder communications is developed and issued in timely manner. • Liaise with other team members in a multi-disciplinary environment to achieve holistic building solutions to client brief on small and medium sized projects.
Decision Making, Planning and Problem Solving • To support the team in ensuring that all work is carried out in strict accordance with all relevant statutory regulations and approved codes of practices (including but not limited to, Building Regulations/Building Control, Heritage Legislations, H&S legislations), the College’s Manual of Financial Regulations and Procedures and conforms to the Estate & Facilities Directorate’s policies, processes and procedures and technical specifications • Provide accurate estimates for requested project works to be carried out by direct labour, negotiate or tender, the allocation of resources and ensure that work is priced, inclusive of relevant cost centre, ensuring effective monitoring and control; • To ensure compliance with the College’s Permit to Work systems for various deliveries/pertinent project works’ delivery. Service Delivery • Drafting of surveys, reports, make alterations to projects and work with AutoCAD and Photoshop as required; • Co-ordination and reporting of projects to ensure effective execution and consistent monitoring; • Obtain competitive quotations and/or manage competitive tender processes in compliance with the College’s Financial Regulations for work to be carried out by external contractors. Submit for approval and coordinate official contractual appointments; • Process financial documentation relating to the managed campus projects, including placing and expediting orders, processing delivery notes, invoices and recharges, and monitor and reconcile final accounts for project; • To ensure that the College’s record drawings for all campus buildings are updated and accurate and receive and comment upon Operation &Maintenance manuals and Health & Safety Manuals; • To update the campus records in the agreed version on the College’s approved storage system; • Monitor and report expenditure in-line with project allocations, ensuring value for money is obtained
The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.
PERSON SPECIFICATION
Essential criteria • Knowledge of current UK technical standards/publications and legislation requirements (included but not limited to, Building Regulations/Building Control, Heritage Legislation, H&S Regulations). • Demonstrable knowledge of CDM 2015 regulations • Excellent standard of IT literacy with a high level of proficiency in the use of Microsoft Office software i.e. word, excel, etc. • Good administration and organisational skills • Determine and coordinate the analysis of space needs by building users in line with the corporate space strategies. • Good knowledge of spatial design, development and associated processes. • Strong demonstrable verbal and written communication style and interpersonal skills, particularly the ability to influence and negotiate both internally and externally. • Experience in managing tender processes and awarding appointments. • Experience of managing project financial processes (including placing and expediting orders, processing delivery
notes, invoices and recharges) and monitor and reconcile final accounts. • Articulate, tactful and diplomatic when dealing with staff at all levels. • Flexible approach and a good team member. • Ability to work with minimum supervision, using their own initiative. • Excellent communication skills and ability to work in a methodical manner. • Prepared to travel anywhere within the King’s College estate. • Prepared to undertake any necessary training that might be required. • Spatial awareness and understanding of efficiency in space use.
• Effectively manage own time and others within small teams across multiple projects and prioritise workload • Ability to work accurately and methodically under pressure and strict deadlines, including the ability to juggle multiple tasks. • Excellent time and cost management skills to ensure cost effective and accurate delivery. • Ability to work well within a team of other design consultants (i.e. Architects, quantity surveyors, structural engineers, service engineers etc) to deliver successful projects in agreement with the brief.
Desirable criteria • Educated to degree level or equivalent • Educated to degree level in a Built Environment related subject
• Health & Safety Qualification e.g. NEBOSH General Certificate or IOSH Managing Safely • Experience in a complex organisation (e.g. owner-occupier, HE sector, public sector) • Proficient in the use of AutoCad and graphics software, spreadsheets, and report writing
• Experience in BIM, 3D modelling (incl. sketch-up) • Use of collaborative (project) management systems
Benefits of working at King’s Estates & Facilities
At King’s we aim to provide a supportive working environment and offer a range of benefits to help you achieve a balance between your personal and professional lives. In addition to 27 days leave (plus public holidays and fixed closure days over the Christmas period) and a generous pension scheme (19.5% employer pension contribution), King’s provides a diverse range of employee benefits:
Career development and training – King’s has a strong commitment to organisation development and offers staff a range of opportunities for professional learning. Financial benefits - King’s provides staff with the opportunity to obtain an interest free loan to pay for their annual travel ticket and provides access to a range of discounted products. The cycle to work scheme allows staff to make substantial savings on the cost of a bicycle, safety equipment and accessories. Facilities and recreation - King’s buildings are equipped with all sorts of facilities to make working life even more enjoyable. For example, King’s provides library services; access to sports facilities, clubs and societies; and themed catering events for staff, serving menus from across the world. Events and lectures are held by different departments on a variety of topics. Health and wellbeing – King’s encourages staff to maintain a healthy lifestyle, including both physical and mental well-being, and support staff by providing assistance in each of these areas. King’s runs an Employee Assistance Programme where staff can access independent, free, confidential advice and guidance on a range of practical issues, such as family matters, debt management, relationships, well-being, personal development, life events and more. Staff have access to the King’s College NHS Health Centre (a team of doctors, nurses, and other health workers who provide staff with a confidential health care service), and all King’s staff may register at the Health Centre as their GP regardless of where they live. Staff have access to free eye tests and free dental treatment.
Further Information and How to Apply For a confidential conversation, please contact our advisors Ben Duffill and Nick Coppard at
Ben Duffill
Nick Coppard
ben.duffill@mrgpeople.co.uk
nicholas.coppard@mrgpeople.co.uk
020 3962 9900 079 7612 5010
020 3962 9900 078 9607 9495
Applications should consist of a CV and short covering letter and should be sent to nicholas.coppard@mrgpeople.co.uk.
Their benefits include 27 days leave plus 4 closure days + the USS pension scheme (employer contributions of 19.5%). Full details can be viewed at https://www.kcl.ac.uk/hr/staffbenefits
KCL offers staff an additional days’ leave for voluntary work called ‘service time’.
Closing date for applications is Sunday 10th January 2021.
51 Eastcheap, Billingsgate, London EC3M 1JP
mrgpeople.co.uk
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