Winner HIGH
2023 CHART Training
Making Updates Easy Through Master Word Dcuments Submitted by: Crystina Bukrinski
Objective
Use of Master Documents in Microsoft Word simplifies and streamlines updates that affect more than one training document.
Create a solution to update multiple documents at one time to ensure that all training materials remain current, and to reduce the time involved in manual updates.
How it Works
Because a single policy update may affect many different training documents, in the past, I would have to manually update all documents individually, which was time-consuming and led to errors and missed updates. By using Microsft Word’s Master Documents feature, I was able to create a linked document system that allowed me to manage materials for multiple brands and positions from a central document. This system supports syncing in both directions, so any changes made to a single document are also replicated back to the master.
1. Collect your documents in a folder.
2. Start a new document, click “View” then “Outline.”
3. Insert each of your individual documents into this main document.
4. Now your documents are linked together, and changes will sync both ways between the individual and master documents.
Results
Though there was a large upfront investment in time to organize and properly link the documents, the end result is a huge increase in efficiency whenever an update is required. Additionally, I can now ensure that the most current version of the document is the one being used.
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