Software Supplement 2021

SOFTWARE DIRECTORY 2021

SUPPORTED BY HEADLINE SPONSOR

Sponsor foreword

Wendy Muirhead Vice president, Ceridian Europe

For the payroll profession and for obvious reasons, 2020 was a year like no other. With a mass shift to virtual working, ever-evolving regulatory changes and an incredibly volatile employment landscape, the responsiveness of payroll professionals was tested to the limit. However, we’ve found that the payroll profession responded diligently and with agility to adapt to the rapidly evolving landscape. During a recent webinar we asked: “How would you rate your organisation’s response to Covid-19 from a payroll perspective?”; nine out of ten responded with an average or better score, with 48% saying their response was ‘excellent’. But that’s not really a surprise given that payroll practitioners have a propensity for attention to detail, to problem solve and to do so with a cool head. But we shouldn’t have to rely on these traits – and this software supplement highlights ways technology can help. When we built Dayforce in 2012, we did so with one core belief – that if we could replace the archaic, batch-based processes that were prevalent across all experiences of human capital management, we could create strategic value for companies and engaging experiences for their employees. We started with the continuous calculation of pay. We noticed that all technologies in the market had a separation of data across the pay and time systems, which meant payroll administrators could not access their data until one day after the pay period ended. The result was a very rushed close of payroll and a sub-optimal quality of pay.

As we continued to research, we discovered the same essential challenge caused similar inefficiencies in hiring, onboarding, compensation, learning, performance management, and workforce management. We designed Dayforce with a single database and single rules engine across all experiences of human capital management. We knew if we did this right it would lead to cost savings, higher-quality, more compliant pay, and valuable real-time data that business leaders could use to make better strategic decisions. The same principles told us there was an opportunity to significantly improve the employee experience. With Dayforce Wallet we disrupted the notion of a fixed pay period and empowered employees with on-demand access to their earned wages. Dayforce Wallet allows employees to see exactly how much they’ve earned at the end of each day – net of all taxes and deductions. And it gives them the power to choose to get paid immediately. We launched Dayforce Wallet in April 2020 in North America, and hundreds of customers signed up within the first six months. With tremendous feedback from employees, we are expanding the countries where Dayforce Wallet will be available to include the UK, among others. Hopefully, we will not experience a year like 2020 again any time soon, but it’s unlikely that things will be plain-sailing for payroll professionals. So, I encourage you to take some time to explore some of the technology solutions that can help you add strategic value to your organisation and better engage your employees.

2

CIPP SOFTWARE DIRECTORY 2021

Editor foreword

Mike Nicholas MCIPP Editor

It was in the early 1970s that I first encountered payroll software and appreciated its transformational potential. The computer technology then was solely ‘mainframe’, with batch processing performed which required large disk drives being laboriously connected and disconnected from the processor. Though the processing power of computers and software in the 1970s was astounding, this has been surpassed in every way imaginable. Today, small to tiny yet astonishingly powerful computers can sit on desktops or be held and be easily transported. The explosion in processing power and storage capacity obtained via technological advances has enabled and driven the emergence of new software for a wide range of purposes. Much if not all of these extraordinary developments rely on the internet, which is itself an awesome invention reliant on computer technology. Internet-connected software (apps) are increasingly encountered in our work and recreation, and it is difficult if not impossible to imagine work and a world without them. We might of course be somewhat casual in choosing recreational apps for our personal devices as we can quickly ignore or remove them as we wish with little if any cost or damage. Choosing payroll and HR software, however, is comparatively a much-more onerous decision and commitment, with potential for unforeseen costs and damages were poor or inadequate selection made. Making the right choice of software for payroll and HR demands essential knowledge of many things, such as suitability, functionality, and features. Not only is it necessary to identify whether the software being reviewed can fulfil existing processing requirements, but also

whether it offers a means to implement new and preferred methods of working and processing whether immediately or in the future.

The coronavirus pandemic has caused many businesses to focus on reviewing their payroll and HR software and processing requirements. The providers of such software and processing services continue of course to develop these using innovations to attract and retain clients and customers. This directory is a resource, an informative initial research tool for those businesses wishing to review and compare their existing payroll and HR software and processing services with those available in the market now. The tables in this directory enable swift comparisons to be made.

Contents Sponsor foreword Editor foreword

2 3 4 5 8

It’s high time for smarter payroll software

Payroll only products

Observations on the industry

10 13 14 17 18 19 22

Payroll and HR products

P11D products HR products

Time and attendance products Payroll’s part in the future of work Bureau outsourcing services

Supplier directory

Although the information within this directory has been supplied by providers of payroll and/or HR software or services it has not been verified by the CIPP. Additional market research should be conducted before engaging with any new supplier of software or services to ensure business needs are met.

Editor Mike Nicholas

Design and layout James Bartlett

Advertising Vickie Graham

Print and production Warwick Printing Company Ltd

Thank you to our sponsors and contributors for their support producing this directory

3

CIPP SOFTWARE DIRECTORY 2021

It’s high time for smarter payroll software Say hello to the next generation

With Microsoft Azure, any kind of software integration is simple. Plus, Azure offers best-in-class security, reliability and flexibility – all via the cloud. So, partnering with Microsoft on this makes a lot of sense. As we well-know, cloud-based software that enables instant access to users and employees, any time, any place, is more important than ever. Although it’s perhaps concerning that our payroll survey also found that 41% of businesses are still using on-premise software and have no option but to go to the workplace to process payroll. As the effects of the pandemic continue, we’re all very conscious of the need to protect our people, and on-premise software – right now – may be exposing colleagues to risks they simply do not need to face. A brand-new user experience Let’s go back to your banking app. It’s got a clear and simple menu structure making it intuitive to find things, and its clean design helps you easily navigate the screens. This all makes it quick and easy to use; there’s no confusion and no furrowed foreheads. Which is exactly what Moorepay wanted for our payroll and HR software users – real ease of use. So, we’ve streamlined the menu screen, we’ve redesigned the user interface, and we’ve added built-in user-guides. This brand-new user experience makes our payroll and HR software one of the most user-friendly products on the market. What’s more, as part of the Next Generation release, we’re launching an employee app. This means employees can conveniently access payslips, book holidays and view important information, all from their mobile device. It also includes two-factor authentication to enhance security and minimise the risk of data-breaches. The employee app is something Moorepay customers asked us to prioritise. Well, we listened. Going forward, I’m especially excited to share ongoing improvements we’ll be making in order to improve the employee experience. When does Next Generation arrive? We’re launching our Next Generation software this year. We will be updating Moorepay customers in the coming months. As mentioned, there’s a comprehensive list of features and benefits that come with the Next Generation release, as this has been one of our most significant software investments to date. So, if you’re interested in finding out more, head over to the Moorepay website. Because your payroll and HR software should be as easy to use as your banking app.

Anthony Vollmer Managing Director, Moorepay

Amid the Covid-19 pandemic, payroll professionals have been deemed key workers – and rightly so – because processing payroll is business critical. Something else that’s critical, is the software payrollers use for that task.

Whilst there’s no silver bullet to process an accurate and timely payroll, your software is a tool that will make the job easier or harder.

So, what do you need? And, just as importantly, what do you want? To help answer those questions, think about your mobile banking app. It’s – most likely – of a very good, consumer grade standard. That means you don’t need an instruction manual or a day’s worth of training to learn how to use it: viewing your account balance, making a payment, or reviewing last month’s outgoings is easy. Is it fair to expect that kind of gold standard from your payroll software? I believe so, yes. Which is why I’m very excited to bring to the market our latest software release. A set of game-changing, next-generation product updates that will make a powerful difference to how payrollers and employees experience payroll. There’s a long list of new features that come with this release, but I’ll tell you about two that will have a huge and lasting impact on our customers. Cutting edge technology: Microsoft Azure On the surface of it, this may not sound particularly exciting, but hosting our software on Microsoft Azure comes with some notable benefits. Firstly, we can take advantage of their open API (application programming interface) infrastructure. Put simply, that means Next Generation users can – in many cases – easily connect their other systems and software packages to it. For instance, your accounting, time management and HR (human resources) software. Our recent annual payroll survey (2020) found that 30% of the market are using two separate systems for their payroll and HR, with no integration at all. In my eyes, that’s frankly one too many payrollers having to enter the same data twice, wasting their valuable time and increasing the odds of costly mistakes.

4

CIPP SOFTWARE DIRECTORY 2021

SUPPORTED BY HEADLINE SPONSOR

Payroll only products

FEATURES

50,001-1 million Unlimited Unlimited Unlimited

50,001-1 million Unlimited 101-500 Unlimited Unlimited

Maximum number of employers

Pay on demand

8

8

4

8

8

4

4

8

8

Weekly and monthly

4

4

4

4

4

4

4

4

4

Fortnightly and lunar

4

4

4

4

4

4

4

4

4

Quarterly

4

8

4

8

8

4

4

4

4

Yearly

4

8

4

8

8

8

8

4

4

Other frequencies

6 month

8

4

8

8

8

8

8

8

Pensions payroll

4

4

4

4

4

4

8

4

4

Subcontractors’ payroll

4

4

8

4

8

8

8

8

4

Mixed pay frequencies within one payroll

4

4

4

4

4

4

4

4

4

Net to gross calculation

4

8

4

4

8

4

4

4

4

Backdated pay awards

4

4

4

4

8

4

8

4

4

Student loan calculations

4

4

4

4

4

4

4

4

4

Directors’ NI calculations

4

4

4

4

4

4

4

4

4

Aggregation of earnings for NI

4

8

4

4

8

4

4

4

4

Pay on demand advances

4

8

4

8

8

4

8

8

8

National Minimum Wage audit

4

4

4

4

4

4

4

8

4

Holiday entitlement

4

4

4

4

4

4

4

8

4

Global payrolls supported

8

4

4

8

4

8

4

8

8

Average holiday pay calculated over 52 week period

4

4

4

4

8

4

4

4

4

Welsh rate of Income Tax

4

4

4

4

4

4

4

4

4

Post graduate loan calculation

4

4

4

4

4

4

4

4

4

Cash

4

4

4

8

8

4

4

4

4

Cheque

4

4

4

4

4

4

4

4

4

Bacs

4

4

4

4

4

4

4

4

4

Autopay

4

8

4

8

8

8

8

8

8

Faster Payment Service

8

8

4

8

8

8

8

8

8

Coin and note analysis

4

8

4

8

8

4

8

8

4

Cheques printed

8

8

4

8

8

4

8

8

4

Split payments - pay type and amount

4

8

4

8

8

4

4

4

4

Paycard

8

8

8

4

8

8

8

8

8

Pay on demand

4

4

8

8

8

8

8

8

8

Automatic enrolment

4

4

4

4

4

4

4

4

4

% of pensionable pay

8

4

4

4

4

4

4

4

8

Fixed amount

4

4

4

4

4

4

4

4

4

Salary sacrifice

4

4

4

4

4

4

4

4

4

AVCs

4

4

4

4

4

4

4

4

4

Stakeholder

4

4

4

4

4

4

4

4

4

The information contained within these tables has been supplied and verified by the suppliers. The CIPP does not endorse any particular provider and cannot be held accountable for errors or omissions in the information provided. We strongly advise that you conduct market research before selecting a new supplier. 5

Payroll only products continued

FEATURES

Community charge England and Wales

4

4

4

4

4

4

4

4

4

Earnings arrestments

4

4

4

4

4

4

4

4

4

Council tax orders

4

4

4

4

4

4

4

4

4

Child support orders 1993-2003

4

4

4

4

4

4

4

4

4

Child support orders 2012 onwards

4

4

4

4

4

4

4

4

4

Direct earnings attachments

4

4

4

4

4

4

4

4

4

Payroll giving

4

4

4

4

4

4

4

4

4

Save As You Earn

4

4

4

4

4

4

4

4

4

Decreasing balance

4

4

4

4

4

4

4

4

4

Admin fee for making deductions

4

4

4

4

4

4

4

4

4

Advanced holiday pay

4

8

4

4

8

4

4

8

4

Holiday credit accrual

4

8

4

4

8

4

4

8

4

Contractual accrual

4

4

4

4

4

8

8

8

4

4 weeks

4

4

4

4

4

8

8

8

4

1.6 weeks

8

4

4

8

4

8

8

8

4

Bank holidays

4

4

4

4

4

8

8

8

4

Average holiday pay (based on previous 52 weeks)

4

4

4

4

8

4

4

4

4

Statutory sick pay

4

4

4

4

4

4

4

4

4

Statutory maternity pay

4

4

4

4

4

4

4

4

4

Statutory adoption pay

4

4

4

4

4

4

4

4

4

Statutory paternity pay

4

4

4

4

4

4

4

4

4

Shared parental pay

4

4

4

4

4

4

8

4

4

Statutory parental bereavement pay

4

4

4

4

4

4

4

4

4

Statutory redundancy pay

8

4

4

4

8

4

8

8

4

Pay statement format

4

8

4

4

4

8

4

4

4

Employer payment summary

4

4

4

4

4

4

4

4

4

On-screen payroll history

4

4

4

4

4

4

4

4

4

Multi-currency payslips

4

8

4

8

8

8

8

8

Automatic P45 checking

4

8

4

4

8

8

4

4

4

Employee details

4

4

4

4

4

4

4

4

4

Build-up to gross

4

4

4

4

4

4

4

4

4

Gross to net calculations

4

4

4

4

4

4

4

4

4

Year-to-date totals

4

4

4

4

4

4

4

4

4

Departmental analysis

4

4

4

4

4

4

4

4

4

Pension contribution analysis

4

4

4

4

4

4

4

4

4

P11 or substitutes

4

4

4

4

4

4

8

4

4

P14, P35 (historical)

4

4

4

4

4

4

8

4

4

P60

4

4

4

4

4

4

4

4

4

P45

4

4

4

4

4

4

4

4

4

6

CIPP SOFTWARE DIRECTORY 2021

SUPPORTED BY HEADLINE SPONSOR

FEATURES

RTI submission compliant

4

4

4

4

4

4

4

4

4

FPS

4

4

4

4

4

4

4

4

4

Revised FPS

4

8

4

4

4

4

4

4

4

NINO verification request for RTI

4

4

4

4

8

4

8

8

4

Earlier year update pre 2021

4

4

4

8

8

4

8

4

4

Earlier year update post 2021

4

8

4

8

8

4

8

4

4

Ad hoc design

4

4

4

8

4

4

8

4

4

Customisable payslips

4

8

4

8

8

8

8

8

4

Included on HMRC PAYE recognition scheme?

4

4

4

4

4

4

4

4

4

FPS

4

4

4

4

4

4

4

4

4

EPS

4

4

4

4

4

4

4

4

4

Revised FPS for current year

4

8

4

4

4

4

4

4

4

Revised FPS for prior year (replaces EYU)

4

8

4

4

4

4

4

4

4

Early year update pre 2021

4

4

4

8

8

4

8

4

4

Early year update post 2021

4

8

4

8

8

4

8

4

4

Year-end via EDI (RI)

8

4

4

8

8

8

8

4

4

RTI by EDI/internet

8

4

4

4

4

4

8

4

4

NINO verification request for RTI

4

4

4

8

8

4

8

8

4

Seconded employees

4

8

4

4

8

4

8

4

4

Payroll benefit in kind - car

4

8

4

4

4

4

8

4

4

Payroll benefit in kind - medical/dental benefits

4

8

4

4

4

4

8

4

4

Off-payroll workers

4

4

4

4

4

4

8

4

4

Class 1A NICs due to termination awards/sporting testimonials

4

4

4

4

4

4

8

4

4

Childcare vouchers

4

4

4

4

4

4

4

4

4

Cycle to work schemes

4

4

4

4

4

4

4

4

4

Salary sacrifice

4

4

4

4

4

4

4

4

4

Batch input service

8

8

4

4

4

8

8

4

4

Online service

8

8

4

4

4

8

4

4

4

Managed service

4

8

4

4

4

4

8

8

4

ASP

8

8

4

8

4

8

8

8

8

Cloud based

4

4

4

4

4

4

4

4

4

Local area network

4

8

4

8

8

4

8

8

8

Mid-range computers

4

8

4

8

8

8

8

8

8

Software as a service

8

4

4

4

4

4

4

8

8

Cloud based

4

4

4

4

4

4

4

4

4

The information contained within these tables has been supplied and verified by the suppliers. The CIPP does not endorse any particular provider and cannot be held accountable for errors or omissions in the information provided. We strongly advise that you conduct market research before selecting a new supplier. 7

Observations on the industry

Following on from real time information submissions being required on or before pay date, payroll software became a key part of the payroll industry, and payroll software has also had to flex during 2020. We have seen an increase in cloud and hybrid software as everyone had to work remotely where possible. This has also led to changes in the payroll workflow. Just as payroll professionals deal in regular cycles so does payroll software with regular release cycles. Again, cloud-based solutions can and usually do release more frequently whereas desktop solutions tend to have more limited releases, sometimes only annual release or maybe quarterly. Although these changes have been forced upon payroll this year the fact the industry has been able to cope shows its adaptability, resilience and determination to get the job done. Going forward, payroll people should use this adaptability to take a more considered look at their processes. Payroll software – particularly cloud – has developed a lot in the last few years. This development goes beyond just the latest legislation changes. Integration with other software such as time sheets, HR tools, employee portals etc, can help streamline payroll process. By looking to utilise software, payroll professionals can look to enhance their profile. Just like how accountants have gone from data entry only to ‘trusted advisors’ payroll professionals can make a similar change. The value of payroll professionals is not in the data input it’s about understanding the impact of legislation changes to individuals and to payslips. While you may not be able to give individual advice to an employee you can explain in general terms the impact of benefits in kind, differences in the tax relief methods for pensions, impact of tax code changes – and so much more. Part of being a trusted advisor is utilising the latest technology. Guides like this help you assess the different capabilities to support your unique business requirements. A bit like buying a new car as well as looking at the technical specs it is worth having a test drive of new software. Make sure it does do exactly what it says on the tin! Also, if training is given make sure you see how long this is offered for. Look for how support is offered and what on-going support is like. Even if you are happy with your payroll, remember to keep looking around on a regular basis and see what new innovations are happening to help you keep paying the UK!

Pauline Green FMAAT ACIPP MBCS Chair, HR & pension special interest group, BASDA payroll

The payroll industry is one of the most undervalued functions in the UK. Time and time again they keep the UK paid with little recognition. It is usually only when things go wrong – or perceived to go wrong – that anyone really notices them. However, in 2020 things changed: multiple legislation changes were thrown at it – sometimes with little notice – but the payroll industry showed how adaptable it is and continued to keep the UK paid on time. This helped increase the payroll industry profile as everyone started to hear new words like furlough! I have been involved with the Business Application Software Developers' Association (BASDA) for over six years and am also a member of the British Computer Society (BCS). Being part of these organisations allows me to work with other bodies and representatives together with government agencies. I am fortunate that my employer supports my involvement in these groups. There is of course a benefit to Intuit QuickBooks and our customers in that I am up to date on all upcoming changes. Payroll software providers, represented via BASDA and BCS alongside other bodies such as CIPP, have continued to explain to government how the real world works to help influence the guidance and implementation of various pieces of legislation. Sometimes we still have not been able to make as much change as we would want, but at other times we have successfully stopped some additional work being passed onto payroll. Like payroll professionals, payroll software must keep up to date on the latest legislation changes. A lot of legacy payroll systems, particularly desktop, have set release cycles so delayed that Budgets can severely impact delivery of updates. BASDA and BCS pushed heavily to have the information released as early as possible. Again, highlighting real world scenarios, such as mid-March cut-off dates for April payroll payments, and the need for clear updated thresholds and rates for software being able to calculate these correctly. While not ideal we did manage to have the thresholds and rates at the end of February prior to the 11 March budget.

8

CIPP SOFTWARE DIRECTORY 2021

CIPP_software-directory_v2_200330

TRUST Frontier Software with your payroll

processing Accurate, secure and reliable

0845 370 3210 sales@frontiersoftware.com www.frontiersoftware.com

OFFICES IN AUSTRALIA, INDIA, MALAYSIA, NEW ZEALAND, PHILIPPINES, SINGAPORE AND UNITED KINGDOM

Payroll and HR products

FEATURES

Cloud-based

4 4 4 4 4 4 4 4 4 8

8

4 4 4

On premise

4 8

4 8

8

8

8

8

8

8

8

8

8

8

Software as a service

8

8

4 8

4 8

8

8

8

4 8

8

8

8

Client server

8

8

8

8

8

8

8

8

8

8

4 8

8

8

ISO 9000 or equivalent

8

4 4 4 4 4 4 4 8

4 4 4 4 8

Payroll

4 4 4 4 4 4 4 4 4 4 4 4 4 4

Bacs link

4 4 4 4 8

4 8

4 4 8

4 4 4 4

HR management

4 4 4 4 4 4 4 4 4 4 4 4 4 4

Time and attendance

4 4 4 4 4 4 8

4 4 8

4 4 4 4

Expense management

4 4 4 4 4 8

8

4 4 4 4 4 4 4

Pensions

4 4 4 4 4 4 4 4 4 4 4 4 4 4

Recruitment

4 4 4 8

4 8

8

4 8

8

4 4 4 8

Training administration

4 4 4 8

4 4 4 4 8

8

4 4 4 4

Absence and holiday

4 4 4 4 4 4 4 4 4 4 4 4 4 4

Company car administration

4 4 4 4 4 4 4 4 8

8

8

4 4 4

Health and safety

4 4 4 8

4 8

8

4 8

8

8

4 8

4

Disciplinary

4 4 4 4 4 8

8

4 8

8

8

4 4 4

P11D automation

4 8

4 4 8

4 8

4 4 4 4 8

4 4

Salary modelling

4 8

4 8

4 8

8

4 4 4 4 4 4 8

Succession planning

4 8

4 8

4 8

8

4 8

8

4 4 4 4

Organisation charts

4 8

4 4 4 8

8

4 8

4 4 4 4 4

Report writer

4 4 4 4 4 4 4 4 4 8

4 4 4 4

Internet enabled

4 4 4 4 4 4 4 4 4 8

4 4 4 4

Workflow

4 4 4 4 4 4 8

4 4 8

4 4 4 4

Self-service

4 4 4 4 4 4 8

4 4 8

4 4 4 4

Graphical interface

4 4 4 4 4 4 8

4 4 8

4 4 4 4

Multi-company

4 4 4 4 4 4 4 4 4 8

4 4 4 4

Multi-lingual

8

8

4 8

4 8

8

4 4 8

4 4 4 4

Multi-legislation

4 8

4 4 4 8

4 4 4 8

4 4 4 4

Installation guide

4 8

4 8

4 8

8

4 4 8

4 4 4 4

Tutorial included

8

8

4 8

4 8

8

4 4 4 8

4 4 4

Training files

4 8

4 8

4 8

8

4 4 8

4 4 4 4

User guide

4 8

4 4 4 4 8

4 4 4 4 4 4 4

On-screen help

4 8

4 8

8

8

8

4 4 4 4 4 4 4

FAQs

4 8

4 4 4 8

8

4 4 8

4 4 4 4

Chat function

8

8

8

8

8

8

8

4 4 8

4 4 4 4

Helpdesk (email and phone)

4 4 4 4 4 4 4 4 4 4 4 4 4 4

Own system

8

4 4 8

8

8

8

8

4 4 4 4 8

4

Oracle

8

8

4 8

4 8

8

4 8

8

4 8

4 4

DB2

8

8

8

8

8

8

8

8

8

8

8

8

4 8

SQL server

4 8

4 4 4 8

4 8

8

8

8

8

4 4

My SQL

8

8

8

8

8

4 8

8

8

8

8

8

8

8

Other (visit supplier for details)

8

8

8

8

8

8

8

8

8

8

8

8

4 4

10

CIPP SOFTWARE DIRECTORY 2021

SUPPORTED BY HEADLINE SPONSOR

FEATURES

Different access levels

4 4 4 4 4 4 4 4 4 4 4 4 4 4

A password per user

4 4 4 4 4 4 4 4 4 4 4 4 4 4

Company access

4 8

4 4 4 4 4 4 4 4 4 4 4 4

Employee access

4 4 4 4 4 4 8

4 4 4 4 4 4 4

Field access

4 8

4 8

4 4 4 4 4 8

4 4 4 4

Menu access

4 8

4 4 4 4 4 4 4 8

4 4 4 4

User-defined screens

4 8

4 8

4 8

8

4 4 8

4 4 4 4

Audit trail

4 4 4 4 4 4 4 4 4 8

4 4 4 4

Activity system log

4 4 4 4 4 4 4 4 4 8

8

4 4 4

Data validation

4 4 4 4 4 4 4 4 4 4 4 4 4 4

Data encryption

4 4 4 4 4 4 4 4 4 4 4 4 4 4

To email

4 8

4 4 4 8

4 4 4 4 4 4 4 4

To word document

4 8

4 4 4 8

4 4 8

4 4 4 4 4

To spreadsheet

4 8

4 4 4 4 4 4 4 4 4 4 4 4

To database system

4 8

4 8

4 8

8

4 8

8

8

4 4 4

To accounting system

4 8

4 4 4 8

4 4 4 8

4 4 4 4

To pensions administration

4 4 4 4 4 8

4 4 4 8

8

4 4 4

To other payrolls

4 8

4 8

4 8

8

4 8

8

8

4 4 4

Hardware supplied

8

8

8

8

8

8

8

8

8

8

8

8

8

4

System training (included in software)

8

4 4 4 4 8

4 4 4 4 8

4 4

Unknown

System training (additional cost)

4 4 4 8

4 4 4 4 4 8

4

4 8

Unknown

System training (offered via third party) Tailored to client (included in software)

8

8

8

8

8

8

8

4 8

8

8

8

4

Unknown

8

4 4 8

4 8

8

4 8

4 8

4 4 8

Tailored to client (additional cost)

4 8

4 4 4 4 8

4 4 8

4 4 4 4

Tailored to client (offered via third party)

8

8

8

8

8

8

8

4 4 8

4 4 8

8

Developer bespoke

8

8

4 8

8

8

8

8

8

8

8

8

8

4

Level of support

8

8

4 8

8

8

8

8

8

8

8

4 8

4

User group

8

8

4 8

8

8

8

8

8

8

8

4 8

4

The information contained within these tables has been supplied and verified by the suppliers. The CIPP does not endorse any particular provider and cannot be held accountable for errors or omissions in the information provided. We strongly advise that you conduct market research before selecting a new supplier. 11

CIPP Consult provides payroll, reward, benefits and HR advice which is completely independent of all relevant software and service suppliers. Our experienced and qualified consultants will review your payroll operation with a ‘fresh pair of eyes’ to recommend innovative improvements to processes and ways of working. We offer a range of services including payroll forensic audit, procurement support, project management and general consultancy and advice. NEED A FRESH APPROACH? WE’VE GOT YOU COVERED

cipp.org.uk/consult

The CIPP does not show preference to specific providers and does not get commission from any recommendations made

SUPPORTED BY HEADLINE SPONSOR

P11D products

FEATURES

100,000 -1 mil 100,000 -1 mil

1,000- 2,000

10,001- 50,000 10,001- 50,000

U

U

U

U

U

51-100

U

U

U

U

U

Maximum number of companies*

100,000 -1 mil

U

U

U

U

U 1,000

U

U

U

U

U

Maximum number of employees*

Assets transferred

4 4 4 4 4 4 4 4 4 4 4 4 4 4

Payments made on behalf of employees

4 4 4 4 4 4 4 4 4 8

4 4 4 4

Vouchers or credit card

4 4 4 4 4 4 4 4 4 4 4 4 4 4

Living accommodation

4 4 4 4 4 4 4 4 4 8

4 4 4 4

Mileage allowances

4 4 4 4 4 4 4 4 4 4 4 4 4 4

Cars and car fuel

4 4 4 4 4 4 4 4 4 4 4 4 4 4

Fixed-profit car scheme

4 4 4 4 4 4 4 4 4 8

4 4 4 8

Vans

4 4 4 4 4 4 4 4 4 8

4 4 4 4

Interest-free and low-interest loans

4 4 4 4 4 4 4 4 4 4 4 4 4 4

Private medical treatment and insurance

4 4 4 4 4 4 4 4 4 4 4 4 4 4

Qualifying relocation payments/benefits

4 4 4 4 4 4 4 4 4 8

4 4 4 4

Services supplied

4 4 4 4 4 4 4 4 4 8

4 4 4 4

Assets placed at employees’ disposal

4 4 4 4 4 4 4 4 4 8

4 4 4 4

Shares

4 4 4 4 4 4 8

4 4 4 4 4 4 4

Other items

4 4 4 4 8

4 4 4 4 8

8

8

8

8

Expense payments on behalf of employees

4 4 4 4 4 4 4 4 4 8

4 4 4 4

Living accommodation

4 4 4 4 4 4 4 4 4

4 4

Unknown

Unknown

Unknown

Car benefit and fuel benefit

4 4 4 4 4 4 4 4 4

4 4

Unknown

Unknown

Unknown

Vans available for private use

4 4 4 4 4 4 4 4 4

4 4

Unknown

Unknown

Unknown

Interest-free and low-interest loans

4 4 4 4 4 4 4 4 4

4 4

Unknown

Unknown

Unknown

Relocation payments/benefits

4 4 4 4 4 4 4 4 4

4 4

Unknown

Unknown

Unknown

By expense totals-only report

4 4 4 4 4 4 8

8

4 4 4 4 4 4

Expenses by employee and transactions

4 8

4 4 4 4 4 8

4 4 4 4 4 4

Employee totals-only report

4 4 4 4 4 4 8

4 4 4 4 4 4 4

Employee by expenses report

4 4 4 4 4 4 4 4 4 8

4 4 4 4

Employee by expenses and transactions

4 8

4 4 4 4 8

8

4 8

4 4 4 4

By selected employee-only report

4 8

4 4 4 4 4 4 4 4 4 4 4 4

By selected department-only report

4 8

4 4 4 4 4 4 4 4 4 4 4 4

Analysis by employee

4

4 4 4 4 4

4 4 4 4 4 4

Unknown

Unknown

Analysis by employee and category

4

4 4 4 4 4

4 8

4 4 4 4

Unknown

Unknown

Analysis by category

4

4 4 4 4 4

4 8

4 4 4 4

Unknown

Unknown

Analysis by benefit

4

4 4 4 4 4

4 4 4 4 4 4

Unknown

Unknown

P11D

4 4 4 4 4 4 4 4 4 4 4 4 4 4

P11D(b) notifications

4 4 4 4 4 4 4 4 4 4 4 4 4 4

*U = Unlimited

The information contained within these tables has been supplied and verified by the suppliers. The CIPP does not endorse any particular provider and cannot be held accountable for errors or omissions in the information provided. We strongly advise that you conduct market research before selecting a new supplier. 13

HR products

FEATURES

Basic personal Contract history Position history Salary history Shift details

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

4 4 4 4 4 4 4 4 4 8

4 4 4 4 4

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

4 4 4 4 4 4 4 4 4 8

4 4 4 4 4

4 4 4 4 4 4 4 4 4 8

4 4 4 4 4

Company car details

4 4 4 4 4 4 4 4 4 8

4 4 4 4 4

Location history Absence history Medical history Qualifications

4 4 4 4 4 4 4 4 4 8

4 4 4 4 4

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

8

4 4 4 4 4 4 4 4 8

4 8

4 4 4

4 4 4 4 4 8

4 4 4 8

4 8

4 4 4

Membership history

4 4 4 4 4 8

4 4 4 8

4 4 4 4 4

Skills history

4 4 4 4 4 8

4 4 4 8

4 8

4 4 4

Training history Appraisal history

4 4 4 4 4 4 4 4 4 8

4 8

4 4 4

4 4 4 8

4 4 4 4 4 8

4 8

4 4 4

Health and safety incidents Grievance and disciplinary

4 4 4 4 4 8

4 4 4 8

8

8

4 4 4

4 4 4 4 4 4 4 4 4 8

8

8

4 4 4

Free format details

4 4 4 4 4 8

4 4 4 8

8

8

4 4 4

By employee number By employee name

4 4 4 4 4 4 4 4 4 8

4 4 4 4 4

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

By NI number

4 4 4 4 4 4 4 4 4 8

4 4 4 4 4

By job position/department

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Text searches available

8

4 4 8

4 4 4 8

4 8

4 4 4 4 4

History available

4 4 4 4 4 4 4 8

4 8

8

8

4 4 4

Accounting software integration?

4 8

4 8

8

8

8

8

4 8

4 4 4 4 8

If no - is journal manual or automatic?

Automatic

Automatic Automatic Bespoke Automatic

Both

Automatic

Both

Unknown

Unknown

Authorisation for changes

4 4 4 4 4 4 8

8

4

4 4 4 4 4

Unknown

External salary review information Salary update - batch mode Salary changes - future dated

4 8

4 8

4 8

4 8

4

8

8

4 4 8

Unknown

4 4 4 4 4 4 4 4 4

4 8

4 4 4

Unknown

4 4 4 4 4 4 4 8

4

4 4 4 4 4

Unknown

Salary tables linked to job Benefits linked to job Formula driven benefits

4 4 4 8

4 4 4 8

4

4 8

4 4 4

Unknown

4 4 4 4 4 8

4 8

4

4 8

4 4 4

Unknown

4 8

4 8

4 8

4 4 4

8

8

4 4 4

Unknown

Benefits history Flexible benefits Pension benefits

4 4 4 8

4 4 4 4 4

4 8

4 4 4

Unknown

4 4 4 8

4 8

4 4 4

4 8

4 4 4

Unknown

4 4 4 8

4 4 4 4 4

4 4 4 4 4

Unknown

Life insurance details Private health insurance

4 4 4 8

4 8

4 4 4

4 8

4 4 4

Unknown

4 4 4 4 4 4 4 4 4

4 8

4 4 4

Unknown

Company car/van

4 4 4 4 4 4 4 4 4

4 4 4 4 4

Unknown

Beneficial loan

4 4 4 4 4 8

4 4 4

4 4 4 4 4

Unknown

Childcare vouchers

8

4 4 4 4 4 4 4 4

4 4 4 4 4

Unknown

Cycle to work scheme Salary sacrifice provision

8

4 4 4 4 4 4 4 4

4 4 4 4 4

Unknown

4 4 4 4 4 4 4 4 4

4 4 4 4 4

Unknown

Buy/sell holiday Vacancy details

8

4 4 8

4 4 4 4 4

4 8

4 4 4

Unknown

4 4 4 4 4

4 4 4

4 8

4 4 8

Unknown

Unknown

Job profiles

4 4 4 8

4

4 8

4

4 8

4 4 4

Unknown

Unknown

Applicant details and tracking

4 4 4 8

4

4 4 4

4 8

4 4 8

Unknown

Unknown

Qualifications v job specification

4 4 4 8

4

4 8

4

4 8

4 4 8

Unknown

Unknown

Recruitment costs

8

4 4 8

4

4 4 4

4 8

4 4 8

Unknown

Unknown

Letter production

4 4 4 8

4

4 4 4

4 8

4 4 8

Unknown

Unknown

Job advertisements

4 8

4 8

4

4 4 4

4 8

4 4 8

Unknown

Unknown

Response analysis

4 4 4 8

4

8

4 4

4 8

4 4 8

Unknown

Unknown

Test results held

4 4 4 8

8

4 8

4

4 8

4 4 8

Unknown

Unknown

Interview results

4 4 4 8

4

4 4 4

4 8

4 4 8

Unknown

Unknown

Convert to employee

4 4 4 8

4

4 4 4

4 8

4 4 4

Unknown

Unknown

14

CIPP SOFTWARE DIRECTORY 2021

SUPPORTED BY HEADLINE SPONSOR

4

FEATURES

Course details Course provider

4 4 4 4 4 4 4 4 4

4

4 4 4

Unknown

Unknown

4 4 4 4 4 4 4 4 4

4

4 4 4

Unknown

Unknown

Course venue details Candidate details Delegate details Delegate archiving

4 4 4 4 4 8

4 4 4

4

4 4 4

Unknown

Unknown

4 4 4 4 4 8

4 4 4

4

4 4 4

Unknown

Unknown

4 4 4 4 4 8

4 8

4

4

4 4 4

Unknown

Unknown

4 4 4 8

4 8

4 8

4

4

4 4 4

Unknown

Unknown

Delegate lists

4 4 4 4 4 8

4 8

4

4

4 4 4

Unknown

Unknown

Letter production

8

4 4 8

4 8

4 8

4

4

4 4 4

Unknown

Unknown

Course results Course costs Funding route

4 4 4 8

4 4 4 4 4

4

4 4 4

Unknown

Unknown

8

4 4 8

4 4 4 4 4

4

4 4 4

Unknown

Unknown

8

4 4 8

8

8

8

8

4

8

4 4 4

Unknown

Unknown

Holiday allowances Holiday scheduling

4 4 4 4 4 8

4 4 4 4 4

4 4 4

Unknown

4 4 4 4 4 8

4 4 4 4 4

4 4 4

Unknown

Holiday paid, unpaid or part-paid

4 4 4 4 4 4 4 4 4 4 4

4 4 4

Unknown

Year end holiday roll over

4 4 4 4 4 4 4 4 4 4 4

4 4 4

Unknown

Absence reasons

4 4 4 4 4 4 4 4 4 4 4

4 4 4

Unknown

Holidays taken

4 4 4 4 4 4 4 4 4 4 4

4 4 4

Unknown

History of absence Analysis of absence Link to statutory leave Keeping in touch days

4 4 4 4 4 4 4 4 4 4 4

4 4 4

Unknown

4 4 4 4 4 4 4 4 4 8

4

4 4 4

Unknown

4 4 4 4 4 4 4 4 4 4 4

4 4 4

Unknown

4 4 4 4 4 4 4 4 4 4 4

4 4 4

Unknown

Car list price & value details

8 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Business mileage

8

4 4 4 4 8

4 4 4 4 4 4 4 4 4

Tax, insurance and MOT Car lease and hire costs

8

8

4 4 8

8

4 4 4 8

8

8

4 4 4

8

4 4 4 8

8

4 4 8

8

8

8

8

4 8

Service and repairs

8

8

4 4 8

8

4 4 8

8

8

8

4 4 8

NI class 1A calculations Van withheld 30 days+

4 4 4 8

4 4 4 4 4 4 4 4 4 4 4

8

4 4 8

8

8

4 4 8

4 4 4 4 8

4

Van fuel provided Zero emission vans

8

4 4 8

8

8

4 4 4 4 4 4 4 8

4

8

4 4 8

8

8

4 4 4 4 4 4 4 4 4

Holiday requests

4 4 4 4 4 4 4 4 4 4 4 8

4 4 4

Change bank details

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Change personal details Submitting timesheets

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

4 4 4 4 4 4 8

4 4 8

4 8

4 4 4

Expense claims

8

4 4 4 4 8

8

4 4 4 4 8

4 4 4

Absence requests

4 4 4 4 4 4 4 4 4 4 4 8

4 4 4

Employer benefit selection Gender pay analysis support

4 4 4 8

4 8

8

4 4 8

4 8

4 4 8

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Diversity and inclusion analysis support

8

4 4 4 4 8

4 4 4 4 4 8

4 4 4

The information contained within these tables has been supplied and verified by the suppliers. The CIPP does not endorse any particular provider and cannot be held accountable for errors or omissions in the information provided. We strongly advise that you conduct market research before selecting a new supplier. 15

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