tion
t Sponsor in producing the business case s to comply with the University’s Capital
projects and ensure that all consultants/in-house staff are aware of and meet the requirements of the briefs and any subsequent amendments/amplifications. • Liaise with appropriate staff within the University in respect of, for example, health and safety insurance, security, commissioning and ongoing FM and maintenance. • Ensure that suitable mitigation measures are in place to minimise any disruption to students, staff and other users of the
udget estimates and subsequent cost s include an allowance for all gross costs, or construction, furniture & equipment, otional and fund raising material, events,
osts and elemental life costs to include as ase and develop and refine over the life of
campus. Plan and organise any decants, temporary accommodation and facilities in liaison with client representatives.
ole in ensuring measures to minimise or corporated in projects, including minimising nd encouraging flexible workplace working pace.
• Represent Estate Services on University groups and at other meetings with University staff and students, design teams, contractors, external bodies and the Public as required. Provide reports agendas and other material for meetings and take minutes as required. • Ensure that the design documentation adequately reflects the brief and provides sufficient detail for tender purposes. Provide advice/input into building specifications for projects, providing specialist advice as necessary. Establish and follow procedures for checking compliance with designs and specifications and monitor standards of workmanship and materials. • Work closely with the Project Working Group, in house and external specialists and stakeholders to identify requirements, produce specifications and tender documentation and procure furniture, AV, specialist equipment and any other items not included in the main contract. • Authorise any changes to projects after due consultation and discussion with the relevant Project Working and Monitoring Groups. Ensure that ‘scope creep’ is minimised and any changes are controlled. • Monitor and control project programme and costs to ensure that projects are delivered in the required timescale and within budget. • Ensure that all project and budget information is collected and stored in accordance with the Projects QMS system, Planon FM system and requirements for capital and other monitoring. • In conjunction with the design team and relevant University staff, arrange for a post completion and post occupancy evaluation of each project and provide a written report to the Project Monitoring Group.
ues in Finance Services to identify T savings and ensure any required n place and followed.
mmunications Plan for consultation and nd agree who will be responsible for ommunications, monitor and liaise as communications are maintained throughout elevant University staff and University points in the project, ensuring that and from such staff. pare reports for other University ed. ain a master programme for each individual to completion. Monitor progress and take equired to maintain key dates. and selection of consultants, contractors, d select and appoint in accordance with egulations, ensuring best value. Establish ensure that they co-ordinate their them in performance of duties and bilities, to ensure projects develop to the hin scope, programme and budget. contract documents (using standard of Agreements for consultant and ents. versity’s design teams throughout the
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