SENIOR PROJECT MANAGER CANDIDATE INFORMATION PACK
Contents Page
4 - About the University of Exeter 6 - Environmental & Sustainability 8 - Our Estate 9 - Campus Locations 10 - Job Description 15 - Person Specification 16 - Strategy 2030 19 - Our Values 20 - Working at the University Of Exeter 24 - Application Process
About the University of Exeter The University of Exeter is one of the world’s best and is a member of the Russell Group of research-intensive universities. Formed in 1955, the University was ranked 12th in the UK in The Times and The Sunday Times Good University Guide 2020 and is a Global Top 150 university according to the QS World University Rankings 2022. The University has a proud history and has grown from its roots in the South-West of England to be a truly inclusive and diverse global university with a community of over 27,000 students and 6,400 staff across four campuses in Devon and Cornwall and an increasingly significant worldwide digital footprint. Research at the University is changing lives around the world. Recent breakthroughs include the identification and treatment of new forms of diabetes, new treatments for dementia and the development of solutions in the fight against climate change. In 2018 we announced the launch of our new Global Systems Institute. One of the largest of its kind in the world, it will bring together researchers, policymakers, businesses and students from around the globe to seek solutions to the biggest environmental challenges. We also launched a new joint research centre with the Chinese University of Hong Kong that aims to tackle emerging issues related to a changing environment and human health. These developments further our commitment to research excellence and follow our largest investment in research to date; the £52 million Living Systems Institute (LSI) on our Streatham Campus. The LSI seeks to revolutionise disease prevention through predictive biology and houses over 200 scientists from a wide range of disciplines. This development complements the Environment and Sustainability Institute in Penryn which provides an interdisciplinary centre to lead cutting-edge research into the consequences of environmental change and the mitigation and management of its effects. In the most recent Research Excellence Framework (REF), the University ranked 16th nationally, with 98% of its research rated as being of international quality, and in 2017, was awarded a Gold rating in the Teaching Excellence Framework (TEF) assessment. We are consistently ranked amongst the UK’s top universities in the Higher Education league tables produced by The Times and The Sunday Times, The Guardian and The Complete University Guide, as well as amongst the world’s top 150 universities in the QS and Times Higher Education global rankings. Exeter has always been among the leaders for student satisfaction in the National Student Survey. Our senior management team has sought to build on this strength by putting student services at the centre of our organisational strategy. The Students’ Guild and FXU (the students’ unions in Exeter and Cornwall respectively) are involved at the earliest stages of strategic planning and given a major role in making spending decisions through a specially created Student Experience Advisory Group. This has led to a remarkable degree of joint thinking and team work.
The result of thi the Forum in Ex cafés. The Exch Key to our succ Cornwall Hospi respected Falmo of Falmouth Un and Truro ensu charity wholly o To support our students to reali programmes, an
Exeter’s success performance an
is partnership can be seen in the landmark student services centres and hubs across our campuses including xeter which provides dedicated student support, careers advice, a 400 seat lecture theatre, shop and several hange provides a similar centerpiece for our Penryn Campus. cesses are our two Cornwall Campuses: the Truro Campus, located at the Knowledge Spa near the Royal ital, and the Penryn Campus, which is unique in the country for its joint use of space with the highly outh University. There we work closely with Falmouth Exeter Plus (FX Plus), the service delivery partner niversity and the University of Exeter, responsible for the delivery of shared services and facilities at Penryn uring that the interests of students and employees are at the heart of everything we do. FX Plus is an exempt owned by the University of Exeter and Falmouth University on a 50:50 basis. future students, the University has also set up a Centre for Social Mobility with the aim of helping all ise their potential through Higher Education. We have hosted residential courses, run outreach nd created progression schemes to help under-represented students become part of the Exeter community.
s has been built upon strong foundations of leadership, governance and management, a relentless focus on nd a sector leading partnership with our students.
Environmental & Sustainability Action
Sustainability is at the heart of the University’s capital investment plans. This is evidenced by one of the University’s newest buildings, the South West Institute of Technology, which opened in October 2021 on the Streatham Campus.
Moving forwards, the Estate Services team will be delivering capital projects to its new Sustainable Design Framework which promotes both low carbon construction and the Passivhaus methodology for design and operation. Project managers, design teams and contractors will develop zero carbon capital projects and deliver wider sustainability benefits. This framework has been developed in response to The Environment and Climate Emergency (E&CE) Policy Statement that declared all campus activities and operations shall have a carbon net zero impact and/or result in environmental gain by 2030 and aims to be carbon net zero by 2050.
Journey to environmental net gain and net zero
The challenge to reach net zero before 2050 is a complex one. Achieving this ambition will require everyone at the University to work together, to become industry leaders in carbon reduction and environmental net gain.
Building the Foundations
The roots are well and truly bedded now, and the first defined step of the journey to Net Zero. Since the recommendations were laid out in the Working Group White Paper in 2019, the Environment and Climate Emergency (E&CE) team have been working hard to set the scene on achieving the targets outlined in the report, and consolidate them as absolute targets i.e. 30% emissions reduction by 2025, a 60% reduction by 2030 and a net gain status by 2050 at the latest. There’s been huge progress on this, and the fruits of this labour are now very apparent. The timeline for delivery has been established, a dedicated operational carbon management team is in place and mobilisation of E&CE action is being driven by University wide projects and a Low Carbon Commitment (LCC) fund, through Thematic Forums and Climate Action Plans engaging all Colleges and teams as well as individual action through our Green rewards Programme. To drive action into all areas of the University cascades quarterly Carbon Scorecards to monitor progress and report achievements.
From September 2021, we will be moving into step 2, 3 and 4. As the programme is not linear we expect to work on these agendas holistically with an integrated approach
Our Estate The University of Exeter estate comprises over 360,000 square metres of academic, administrative, commercial and residential accommodation on 430 acres of land in Exeter, Penryn and Truro.
Our campus locations span both Devon (Exeter) and Cornwall (Truro and Penryn) across the beautiful South West of England.
The University of Exeter’s Green Flag awarded Penryn, Streatham and St Luke’s Campuses are acknowledged as the most beautiful and botanically interesting of any UK University. Streatham Campus is described by The Times as the ‘best-gardened campus in Britain’ and by The Independent as having a ‘sublime’ setting. The Streatham Campus is a registered botanical garden that is home to specialist plant collections including the National Collection of Azara in co-operation with Plant Heritage and the National Council for the Conservation of Plants and Gardens.
For tours of our campuses click here and for a drone tour of the Streatham campus click the video below.
Campus Locations ti s
Truro
Falmouth
Truro
Falmouth
Streatham Campus, Exeter
St Luke’s Campus, Exeter
Penryn Campus, Cornwall
Truro Campus, Cornwall
Role Profile
Job Decript
School/Service:
Estate Services (CIOSS) Senior Project Manager
• Support the Project and other documents Procedures. • Ensure that initial bu estimates and budgets including allowances fo in-house costs, promo etc. • Produce life cycle co part of the business ca the project. • Take a proactive ro reduce carbon are inc construction waste an and effective use of sp • Work with colleagu opportunities for VAT procedures are put in • Produce draft Com agreement. Identify an maintaining various co necessary to ensure c the life of the project. • Liaise with other re technical staff at key p information flows to a • Attend and/or prep committees as require • Prepare and mainta project from concept any necessary steps re • Advise upon need a suppliers and staff and University Financial Re their responsibilities, e activities and monitor discharge of responsib required standard with • Prepare and check templates) for Forms contractor appointme • Liaise with the Univ
Post:
Reporting To:
Assistant Director, Capital Development
Purpose of therole:
The main focus of the job is to provide high quality project management for the implementation and delivery of a range of key complex and/or major capital projects within the University’s Infrastructure programme. These will include the construction, refurbishment and major planned maintenance of academic buildings and student facilities, generally valued in the range £2m - £25m. The post holder will also support the Assistant Director, Capital Development in a range of other professional duties including: the production of feasibility studies, cost estimates and investment appraisals; professional and strategic advice; delivery of smaller value projects and the planning & management of programmes of work.
Main duties and accountabilities:
Project Management and other Technical Duties
To take responsibility for the planning, implementation and management of key projects within the University’s Infrastructure programme, including co-ordination of activities; managing and monitoring University staff, consultants and contractors to deliver projects within scope, on time and within budget. In particular to: • Work with stakeholders to define and produce the project brief for both consultancy services and works. • Engage with College and Professional Services colleagues to support them in developing ‘Master Plans’ for the buildings and estate they occupy. • Establish meetings structure for Project Working Groups, Project Monitoring Groups, and design team meetings, etc. Lay down procedure for convening, chairing, attendance, function, frequency and responsibility for recording of meetings and circulation of information. Monitor communications and distribution of information. Set up and chair these meetings • With the Project Working group and other users and stakeholders, develop the initial and detailed briefs, including the production of room data sheets. Research, identify, provide information and arrange visits as appropriate to innovative and new exemplar buildings and facilities to inform the briefing process. • Ensure there is full coordination with the University business and that full impact mitigation measures are incorporated. Carry out initial feasibility studies, with design options and budget estimates.
tion
t Sponsor in producing the business case s to comply with the University’s Capital
projects and ensure that all consultants/in-house staff are aware of and meet the requirements of the briefs and any subsequent amendments/amplifications. • Liaise with appropriate staff within the University in respect of, for example, health and safety insurance, security, commissioning and ongoing FM and maintenance. • Ensure that suitable mitigation measures are in place to minimise any disruption to students, staff and other users of the
udget estimates and subsequent cost s include an allowance for all gross costs, or construction, furniture & equipment, otional and fund raising material, events,
osts and elemental life costs to include as ase and develop and refine over the life of
campus. Plan and organise any decants, temporary accommodation and facilities in liaison with client representatives.
ole in ensuring measures to minimise or corporated in projects, including minimising nd encouraging flexible workplace working pace.
• Represent Estate Services on University groups and at other meetings with University staff and students, design teams, contractors, external bodies and the Public as required. Provide reports agendas and other material for meetings and take minutes as required. • Ensure that the design documentation adequately reflects the brief and provides sufficient detail for tender purposes. Provide advice/input into building specifications for projects, providing specialist advice as necessary. Establish and follow procedures for checking compliance with designs and specifications and monitor standards of workmanship and materials. • Work closely with the Project Working Group, in house and external specialists and stakeholders to identify requirements, produce specifications and tender documentation and procure furniture, AV, specialist equipment and any other items not included in the main contract. • Authorise any changes to projects after due consultation and discussion with the relevant Project Working and Monitoring Groups. Ensure that ‘scope creep’ is minimised and any changes are controlled. • Monitor and control project programme and costs to ensure that projects are delivered in the required timescale and within budget. • Ensure that all project and budget information is collected and stored in accordance with the Projects QMS system, Planon FM system and requirements for capital and other monitoring. • In conjunction with the design team and relevant University staff, arrange for a post completion and post occupancy evaluation of each project and provide a written report to the Project Monitoring Group.
ues in Finance Services to identify T savings and ensure any required n place and followed.
mmunications Plan for consultation and nd agree who will be responsible for ommunications, monitor and liaise as communications are maintained throughout elevant University staff and University points in the project, ensuring that and from such staff. pare reports for other University ed. ain a master programme for each individual to completion. Monitor progress and take equired to maintain key dates. and selection of consultants, contractors, d select and appoint in accordance with egulations, ensuring best value. Establish ensure that they co-ordinate their them in performance of duties and bilities, to ensure projects develop to the hin scope, programme and budget. contract documents (using standard of Agreements for consultant and ents. versity’s design teams throughout the
Role Profile
Job Descrip
• Provide technical advice on all aspects of construction and project management as required. • Liaise with the University’s Legal Office and appointed solicitors on any legal property matters which might arise as part of the project and incorporate within the overall project management of the project. • Working closely with Estate Services senior management, provide input into the compilation of the University’s Capital Strategy programmes and College and Services business plans, including advising and guiding customers and other stakeholders, inputting into costing exercises and producing outline proposals and feasibility options. • Be available should the project programme require an occasional on-site presence during weekends/evenings. Planning and Management • Responsible for the planned implementation of his/her own workload and that of his/her team, liaising with the Assistant Director, Capital Development on a regular basis. • Manage, advise and support junior and assistant staff and/or clerk of works staff, including allocating and checking work. Manage their performance and review staff annually as part of the University’s performance development review, identifying training and development needs and ensuring these are met. • Act as project manager for multi-project multi-disciplinary programmes, responsible for delivering to programme, scope and budget and co-ordination and liaison with University customers, and/or external consultants, external funders. • Assist in maintaining a master capital programme and the development/updating of the Estate Strategy. • Take part in a rota to deputise for the Assistant Director, Capital Development in her absence. Financial Management • Maintain budget control of individual building projects and multi-project programmes. Take any necessary steps to ensure that costs do not exceed budgets. Provide monthly master cost plan reports (including cash flow statements) as appropriate. • Authorise, issue and validate payments, orders and variations, compile and agree final accounts for projects. • Establish and follow procedures for the operation of any VAT management schemes. • Provide cashflow and other information for government returns and internal monitoring purposes. • Submit claims against external body funds identified for particular projects.
Resources controlled • The Senior Project management of a sma works and other staff temporary staff. He/sh advise and support sta including monitoring p guidance, setting obje adequate resources an • External consultants • Individual project bu budgets. Decision making • Decisions concernin post-holder’s team (an the post-holder) and t • The post-holder is r multi-disciplinary proje expected to make all n their management and • Other technical and University estate and health and safety. • Decisions necessary Director, Capital Dev Communication • To act as the key co projects and other tas University staff, consu external authorities as • Update the Assistan appropriate, regarding factors on a regular ag • To ensure there are established and mainta and other staff within clients; and with exter
(This job description accountabilities of the
ption
post-holder may be required to undertake other duties of similar level and responsibility).
Manager may have responsibility for the all team of as building surveyors/clerk of and may, from time to time, manage he will be required to lead supervise, aff under the post holder’s supervision, performance, providing support and ectives and ensuring that they have nd training. s and contractors. udgets and multi-project programme ng the supervision and management of the nd any other temporary staff reporting to their workload. responsible for the implementation of ects and project programmes and is necessary decisions commensurate with d successful delivery. d professional decisions relating to the building works, including those relating to
y when deputising for the Assistant velopment.
ontact point on all matters relating to the sks on which he/she is leading, including ultants, suppliers and contractors and s necessary. nt Director, Capital Development as g routine progress and any other relevant greed basis. e appropriate channels of communication ained between the project team members CIOSS, other University colleagues and rnal contractors, suppliers and consultants.
summarises the main duties and post and is not comprehensive: the
Person Spec
Competency E
Attainments/ Qualifications
• o d • l f • P • b •
Skills and Understanding
Prior Experience
• P v • c • w d
Behavioural Characteristics
• h a r o • •
cification
Essential
Desirable
• Possessing a relevant professional qualification (degree level qualification or relevant professional membership) in a built environment related discipline. • Good working knowledge of the Building Regulations, relevant statutory legislation and codes of practice, CDM regulations, JCT and other standard forms of contract; relevant health and safety legislation and practice. • Good computer skills (Working knowledge of Microsoft Word, Excel and Project, Autocad). • Excellent communication skills, including report writing, production of business cases, presentational material. • An understanding of design principles and space planning. • Significant recent experience in project and financial management (as lead Project Manager) of complex construction projects in the £2m to £25m value range • Experience of working as an “informed client” on behalf of a large, complex organisation. • Recent experience of working in a multi-disciplinary environment and working effectively leading and participating as a member of multi- disciplinary teams.
• Additional project, programme or commercial management qualifications
• Experience of managing staff • Experience across a broad range of property and project types including academic, research, commercial and public building types. • Experience of monitoring projects being delivered by third party development partners
• A collaborative personality, with excellent negotiating skills. The post holder is expected to exercise judgement and confidentiality, be pro-active and have the necessary confidence to interact appropriately with a wide range of people, both internal and external, at all levels. The ability to take on a wide range of responsibilities and to work to tight deadlines is essential • Flexible attitude and able to work on own initiative. • A decision maker
Strategy 2030
Our The Our Educat and Student We will challen our communit from every bac thrive, develop will need for th the change the Our Resear and Innovat Our dynamic a research cultur discoveries, ins bring people to challenges of to
To use the power of our education and research to create a sustainable, healthy and socially just future.
In order to achieve our purpose, in the next decade we will build on our strong interdisciplinary culture to:
Our People
We do this by developing critical, creative and empowered people through our educational programmes and by creating knowledge, making discoveries and providing solutions through our research. We are committed to working with our partners and communities, to being a great employer, providing accessible education and preserving, advancing and disseminating knowledge
We will suppo to thrive, be fu our potential. W diversity and b compassionate do, prioritising wellbeing of ou
emes
Our Place
tion t Experience
We are a global university with regional, national and international impact and relevance.
nge and inspire ty of learners ckground to p the skills they he future and lead e world needs.
In our region We will be a university embedded in our community, increasing opportunities for our local residents and taking a leading role in the prosperity and success of the region.
rch tion
and innovative re will foster new spire creativity and ogether to solve the oday and tomorrow.
In our world
We will be a globally networked university, offering outstanding education and research opportunities for our communities, and creating strong partnerships to tackle the world’s biggest challenges. Our Partnerships We must work together to overcome the challenges of the twenty-first century. We will work with partners, students and alumni across our campuses, our region and the world in our pursuit of new knowledge, opportunities and impact.
ort each other ulfilled and reach We will celebrate be inclusive, fair and e in everything we g the health and ur community.
How We Will Work
Collaboratively We will be a university without barriers, working together across our academic disciplines, professional service teams, current student body, global alumni community and partners. Doing so makes us stronger and makes the work we do together more creative, innovative, rewarding and fun. We commit to nurturing and supporting team and cross–disciplinary collaboration to achieve our goals. We will create time, space, support and initiatives to enable innovation and discovery and to make us leaders in this way of working. Sustainably We will be a recognised leader in organisational, financial and environmental sustainability. Through our ethical partnerships and investments, we will maximise our positive impact on the world. We commit to designing our services with and for their users and we will simplify our governance and decision-making to create the time and resources we need to tackle the big challenges and to innovate. We will ensure the long- term financial sustainability of the organisation through rigorous management of our finances and assets, to enable us to invest in our strategic priorities. We will ensure that our colleagues and students are supported to thrive, entering into lifelong relationships with us as an employer and institution. We will demonstrate leadership in rebuilding and regeneration through our response to the environment and climate emergency, delivering on the commitments in our carbon management plan, delivering net zero throughout our operations and driving change within and through our partnerships. Digitally Digital technologies will transform both ‘what we do’, through the use of research, insight and data, and ‘how we do it’, through our workplace design, the skills we develop, the way we work and collaborate. Our digital transformation will have our people and their needs at its heart. We commit to investing in digital technology and digital skills development, working with partners who share our values, in order to strengthen our education, research and partnerships and to meet the needs of our students and colleagues across and between our campuses.
Our Values
Discovery We thrive on imagination and creativity to make new discoveries and to innovate in our ways of working.
Respect We respect our community and our environment, and we build trust and wellbeing by showing kindness.
Community We work best when we collaborate to deliver shared priorities and goals.
Excellence We seek to excel and deliver the very best in everything that we do.
Inclusion We welcome and champion diversity to create a sense of belonging so that everyone is valued.
For More information: https://www.exeter.ac.uk/strategy2030/
Working at the University of Exeter To help achieve our vision of being one of the world’s leading universities, we want to build a world class workforce. To support this we want to enable our managers to build flexible teams whilst creating a positive working environment in which all our staff can thrive. In 2018 we rolled out sector leading benefits where Maternity, Adoption and Shared Parental pay increased to 26 weeks full pay; Paternity leave and pay was extended to up to six weeks full pay; and a new Fertility Treatment policy was introduced providing up to five days of paid leave and two days for partners. All these are available from day one of employment. In addition to these we have a variety of flexible working options for our staff. We offer many other excellent facilities and benefits for staff, including our Staff Life programme which offers social events, wellbeing programmes and events, membership to special interest groups and a range of discount benefits.
Other benefits include: • Car leasing and cycle to work scheme, bus pass scheme and rail ticket interest-free loan; • A Family Centre on the Streatham Campus and a Nursery on the Penryn Campus, as well as a childcare voucher scheme; • A confidential 24 hour counselling and advice service to all staff; • State-of-the-art fitness centres on three University campuses; • Campus running routes; • Pool bike scheme to help travel sustainably to and from meetings across campuses; • Walking routes, including the sculpture walk, and guided campus walks; • Paid Community Challenge Day for all staff; • Northcott Theatre is on our Streatham Campus site; • Complementary therapy practitioners offer reduced priced sessions; • Chaplaincy. Sustainability We have a dedicated sustainability team at the University and it is an area that is very impor- tant to our staff and students. We want to lead by example, transforming our institution to be both flourishing and sustainable, and continue to produce generations of graduates and staff who are agents of positive environmental change. Please visit our webpages to see the numerous initiatives that have arisen from our focus on sustainability.
Live and Work in the Most Beautiful Part of the UK
Staff at the University of Exeter, whether based at our campuses in Devon or Cornwall, benefit from living in one of the most beautiful parts of the country. With stunning scenery, outstanding quality of life, and increasingly excellent economic prospects, the South West has cemented its reputation as one of the very best places to live, work, and study in the UK. It’s no wonder our students are consistently amongst the most satisfied in the country. “Well-heeled and comfortable, Exeter exudes evidence of its centuries-old role as the spiritual and administrative heart of Devon. The city’s Gothic cathedral presides over pockets of cobbled streets; medieval and Georgian buildings, and fragments of the Roman city stretch out all around. A snazzy new shopping centre brings bursts of the modern, thousands of university students ensure a buzzing nightlife, and the vibrant quayside acts as a launch pad for cycling or kayaking trips. Throw in some stylish places to stay and eat and you have a
Exeter – A Modern City with a Rich History
Exeter is home to the Streatham Campus on the edge of the city, and St Luke’s Campus in the heart of the town. Set in the heart of the beautiful Devon countryside, Exeter is a lively, vibrant city with a strong independent sector. There are boutique shops alongside high street stores, and quirky cafés peppered amongst independent restaurants using locally sourced produce. Find out more about what Exeter has to offer, including food, shopping and places to visit, on the Exeter Live Better website. You can also hear from students about their life in Exeter on our blog pages. With a high quality of life and low crime rate, a fifth of Exeter’s population study or work at the University, making the city a welcoming environment for students and academics alike. Over recent years a number of big-name companies and organisations have seen the potential of the South West’s capital city, from the Met Office to John Lewis Partnership. Exeter’s new Science Park provides outstanding opportunities for technologically-driven businesses to develop. Exeter is the administrative and commercial centre of Devon, and the region’s exquisite coastline and impressive national parks are only a short drive, cycle, bus or train journey away. With direct flights from Exeter to London, the city is better connected and more accessible than ever.
relaxed but lively base for explorations.” Lonely Planet Guide to Great Britain
Further information and application process
For a confidential conversation please contact our advisors Ben Duffill (E: ben.duffill@mrgpeople.co.uk) or Nick Coppard (E: nicholas.coppard@mrgpeople.co.uk) of The Management Recruitment Group on T: 020 3962 9900.
Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages).
Applications should be sent to ben.duffill@mrgpeople.co.uk and nicholas.coppard@mrgpeople.co.uk
The closing date for applications is 20th February 2022
Interviews will take place at the University of Exeter Friday the 11th March 2022.
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