Board of Trustees Meeting Full Board Packet
October 2023
CWU TRUSTEES QUARTERLY BOARD MEETING AGENDA October 19-20, 2023
All times are approximate and subject to change.
THURSDAY, OCTOBER 19, 2023
Location: Wellington Event Center
10:00 AM
Business Meeting begins – Call to order (Erin Black)
10:05-10:20
President’s Report (Jim Wohlpart)
10:20-11:00
Enrollment & Budget Update (Joel Klucking)
11:00-11:45
Legislative Budget Review Update (Andrew Morse, Steve DuPont)
12:00-1:00 Lunch No business conducted
1:15-1:45
Strategic Recruitment Plan Update (Peg Blake and Admissions Team)
1:45-2:15
DEIA Professional Development (Lucinda Carnell)
2:15-2:45
Climate Action Plan Presentation (Jeff Bousson and Delano Palmer)
2:45
Meeting Adjourns (clear the room for Executive Session)
3:00-4:00 Executive Session As allowed by RCW 42.30.110 (1)(i)
6:00
Board Dinner at University House (Trustees, Melissa Nelson, Jim and Sasha Wohlpart)
No business conducted
FRIDAY, OCTOBER 20, 2023
Location: Wellington Event Center
9:00-9:30
Retention Council Presentation (Margaret Ortega, Robbi Goninan)
Last updated October 11, 2023
CWU Trustees Agenda for October 19-20
9:30-10:00
Recruitment Marketing and Web Update (Andrew Morse, Emilie Hobert, Emma Keene, Marty Romero)
10:00-10:30
Federal Grant Programs Presentation (Miriam Bocchetti, Ramon Cardenas, Maria Isabel Morales, Rachel Williamson)
10:30-11:00
Action Agenda
11:00
Meeting Adjourns
12:00
Board Summit Luncheon
No business conducted
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Central Washington University Board of Trustees October 19, 2023
ACTION – Approval of the minutes of the regular meetings of July 20-21, 2023.
We recommend the following motion:
The Board of Trustees of Central Washington University hereby approves the minutes of the regular meetings of July 20-21, 2023.
Submitted:
Dania Cochran Secretary to the Board
Approved for Submittal to the Board:
Jim Wohlpart President
Board of Trustees Minutes Board Meeting Suncadia Mountain Resort, Cle Elum, WA July 20-21, 2023
DRAFT
JULY 20, 2023 EXECUTIVE SESSION
The board convened in executive session at 10:30 a.m. for thirty minutes for the purpose of reviewing the performance of a public employee, per RCW 42.30.110 (1)(g). At 11:00 a.m., executive session was extended by ten minutes. At 11:10 a.m., executive session was extended another five minutes. Executive session ended at 11:15 a.m. Present: Robert Nellams, Board Chair Ray Conner, Vice Chair Erin Black, Trustee Jeff Charbonneau, Trustee
Gladys Gillis, Trustee Jeff Hensler, Trustee
Zabrina Jenkins, Trustee Jim Wohlpart, President Staci Sleigh-Layman, Associate Vice President, Human Resources BOARD WORK SESSION Trustees Present:
Robert Nellams, Chair Ray Conner, Vice Chair Erin Black Jeff Charbonneau Zabrina Jenkins Sasha Mitchell Staff to the Board: Jim Wohlpart, President Gladys Gillis Jeff Hensler
Dania Cochran, Board Secretary and Executive Liaison for the President’s Office Andrew Morse, Chief of Staff & Interim Vice President for University Relations Kim Dawson, Executive Assistant to the President/Board of Trustees Alan Smith, Assistant Attorney General
Executive Faculty and Staff: Lucinda Carnell, Interim Vice President for Diversity, Equity, and Inclusivity Michelle DenBeste, Provost/Vice President for Academic Affairs Andrea Eklund, Faculty Senate Chair Paul Elstone, Vice President for University Advancement Jonathon Henderson, Executive Director, Institutional Effectiveness, Research and Planning Margaret Ortega, Vice President for Student Engagement and Success Staci Sleigh-Layman, Associate Vice President, Human Resources Guests: Elvin Delgado, Associate Dean, College of the Sciences Tim Englund, Dean, College of the Sciences Kurt Kirsten, Associate Vice President, Office of the Provost Greg Lyman, Department Chair, Engineering Technology, Safety and Construction Mark Samples, Past Senate Chair & Professor, Department of Music Walter Szeliga, Department Chair, Geological Sciences Sydney Thompson, Dean, Libraries
Chair Nellams convened the board work session at 11:24 a.m.
The new student trustee, Sasha Mitchell, was introduced and welcomed. Ms. Mitchell is an English language and literature major minoring in law and justice. In addition, she is a member of the CWU softball team and works at the Wildcat Pantry. Approval of Agenda Motion 23-18: Ms. Gillis moved that the Board of Trustees of Central Washington University approve the agenda of the meetings of July 20 and 21, 2023. Ms. Jenkins seconded the motion, which the board unanimously approved. Approval of Minutes Motion 23-19: Mr. Hensler moved that the Board of Trustees of Central Washington University approve the minutes from the meetings of May 18 and 19, 2023. Mr. Charbonneau seconded the motion. The motion was approved. BOARD COMMUNICATIONS The Board acknowledges receipt of the following communications: 1. Letter from Paul Francis, Executive Director, WA State Board for Community and Technical College, May 15, 2023, letter of concern regarding the AA degree at CWU. 2. Letter from Chris Reykdal, Superintendent of Public Instruction, May 17, 2023, in support of the Expansion of College in the High School into an associate degree model. 3. Letter from Trevor Greene, Superintendent of Yakima School District, May 17, 2023, in support for the expansion of College in the High School into an associate degree model. 4. Letter from Mary Andreotti Wood and Jane Andreotti Smedley, community members, May 30, 2023, regarding CWU tennis courts. 5. Letter from Cole Kanyer, Ellensburg High School Assistant Principal and Athletic Director, May 30, 2023, in response to the concerns about CWU tennis courts.
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6. Letter from Cole Kanyer, Ellensburg High School Assistant Principal and Athletic Director, June 1, 2023, regarding additional information about CWU tennis courts concerns. PUBLIC COMMENT No one signed up for public comment today. PRESIDENT’S REPORT President Wohlpart introduced Dr. Margaret Ortega, Vice President for Student Engagement and Success. Dr. Ortega has served in several important roles over her thirty-year career, including: • Dean of Student Services and Special Programs in the California Community Colleges Chancellor’s Office. • Director of Graduate Diversity, Recruitment and Retention at the University of California, Santa Cruz. • Director of Student Programs and Activities Center at the University of California, Davis; and • Director, Student Judicial Affairs at the University of California, Santa Cruz. She has been on the job for over a month now and has already had a significant and positive impact. Andrea Eklund, the incoming Chair of the Faculty Senate, was also introduced. Andrea is a professor in Apparel, Textiles, and Merchandising, who built the program from scratch over the last 15 years. Previously, Andrea was a Quality Engineer for Nordstrom’s private label division, Nordstrom Product Group, which gave her experience working with men’s, women’s, kid’s, at home, accessories, and shoes. She brings her industry experience into the classroom and runs the most amazing annual fashion show where students design the fashions, the runway, interview and hire the models, and create the graphics and video.
President Wohlpart then outlined the meetings for the next two days.
BUDGET AND ENROLLMENT President Wohlpart updated the board on the budget and enrollment in Vice President Klucking’s absence. Fiscal year 2023 state and local funds and system funds were reviewed, along with Fall 2023 new freshmen and new transfer projections. A draft of the fiscal year 2024 budget was shared as well. The board will approve the FY24 budget in October.
Meeting adjourned for lunch from 12:00-1:15 p.m. No business was conducted at lunch.
Chair Nellams reconvened the Board Work Session at 1:30 p.m.
SHARED GOVERNANCE CONVERSATION During the 2022-23 academic year, a group of faculty and administrators gathered regularly to develop a deeper understanding of traditional shared governance, defined as the interrelationship between faculty leaders, generally through Faculty Senate, the administration, and the Board of Trustees. Information on the work conducted by this group was included on the Shared Governance website for the university community. The website includes the various works that were read, including the “Statement on Government of Colleges and Universities,” jointly issued in 1966 by three organizations that represent faculty, administration, and governing boards. This statement is often cited as the foundation for shared governance work.
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What we learned through this process is that Central Washington University is moving in the right direction through elevating joint planning, communication, and transparency. However, we also realized that we may have different perspectives about shared governance at CWU and that we can learn to work together more closely to advance the university’s vision and mission. As a result, the traditional shared governance group has recommended hosting a broader conversation around shared governance that would involve all employee groups, students, and administrators. The purposes of this broader conversation would be twofold: (1) to develop our own common definition of shared governance and how it operates at CWU, and (2) to nurture a culture where we engage generatively through aligning our priorities. Members of the traditional shared governance group joined the Trustees to have a conversation around shared governance, including a conversation about the Association of Governing Board Director’s “Statement on Shared Governance” (2017). This conversation will set the stage for the broader conversation at the university during the next academic year. VALUES AND STRATEGIC PLAN CONVERSATION Over the course of the 2022-23 academic year, the university community has engaged in collaboratively and inclusively developing a set of core values and strategic plan that flows out of the vision and mission that were developed and approved last year. Through several iterative activities, the values and strategic plan goals and initiatives were narrowed to focus on ways in which we can bring our vision statement to life. For the final revisions to the draft document, our Shared Governance leadership from Faculty Senate, our Classified and Exempt Employees, and the ASCWU Board of Directors, along with the University Administrative Leadership Team (ELT plus deans, AVPs, and a few Executive Directors) and the Steering Committee met to workshop the draft Values and draft Strategic Plan that were developed as a result of our last outreach to the university community. Additionally, various offices with expertise in the areas included in our goals and initiatives were consulted on the goals and initiatives. Those offices include, for instance, our Office of Diversity, Equity, and Inclusion; individuals who lead our sustainability efforts; offices involved in leading our work towards becoming a Hispanic Serving Institution; and our faculty union. The final review occurred on Friday, June 30. Drafts and communications have been shared on a regular basis through the Vision and Mission website. The final draft was shared with the Board of Trustees for their feedback and approval. Feedback from board members was very positive. They commended the administration and entire university community for the great work on this plan. The Vision, Mission, and Strategic Plan Steering Committee members who were part of the process include: • Missy Davis, Classified Employee • Jessica Murillo-Rosales Davis, Alumni representing Graduate Students • Laura Dahlby Nicolai, Athletics • Sigrid Davison, Equity
• Wendy Iwaszuk, Alumni/Foundation Board Member • Elizabeth Brown, Academic Department Chair Council
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• Elvin Delgado, Former Faculty Senate Chair • Jeff Stinson, Provost’s Council • Jonathon Henderson, Exempt Employee • Luis Reyes, ASCWU President
The board work session adjourned at 2:46 p.m.
EXECUTIVE SESSION The board convened in executive session at 3:00 p.m. for sixty minutes for the purpose of reviewing the performance of a public employee, per RCW 42.30.110 (1)(g). Executive session ended at 4:00 p.m. Present: Robert Nellams, Board Chair Ray Conner, Vice Chair Erin Black, Trustee Jeff Charbonneau, Trustee Board members, Executive Leadership Team members, and faculty and staff attended a social reception and dinner at Suncadia Mountain Resort, Cle Elum, WA. No business was conducted. JULY 21, 2023 EXECUTIVE SESSION The board convened in executive session at 8:30 a.m. for thirty minutes for the purpose of reviewing the performance of a public employee, per RCW 42.30.110 (1)(g). At 9:00 a.m., the executive session was extended another fifteen minutes. Executive session ended at 9:15 a.m. Present: Robert Nellams, Board Chair Ray Conner, Vice Chair Erin Black, Trustee Jeff Charbonneau, Trustee Gladys Gillis, Trustee Jeff Hensler, Trustee Zabrina Jenkins, Trustee
Gladys Gillis, Trustee Jeff Hensler, Trustee
Zabrina Jenkins, Trustee Jim Wohlpart, President Staci Sleigh-Layman, Associate Vice President, Human Resources BOARD BUSINESS MEETING Trustees Present:
Robert Nellams, Chair Ray Conner, Vice Chair Erin Black Jeff Charbonneau
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Gladys Gillis Jeff Hensler
Zabrina Jenkins Sasha Mitchell Staff to the Board: Jim Wohlpart, President
Dania Cochran, Board Secretary and Executive Liaison for the President’s Office Andrew Morse, Chief of Staff & Interim Vice President for University Relations Kim Dawson, Executive Assistant to the President/Board of Trustees Alan Smith, Assistant Attorney General Executive Faculty and Staff: Lucinda Carnell, Interim Vice President for Diversity, Equity, and Inclusivity Michelle DenBeste, Provost/Vice President for Academic Affairs Andrea Eklund, Faculty Senate Chair Paul Elstone, Vice President for University Advancement Jonathon Henderson, Executive Director, Institutional Effectiveness, Research and Planning Margaret Ortega, Vice President for Student Engagement and Success Staci Sleigh-Layman, Associate Vice President, Human Resources Guests: Elvin Delgado, Associate Dean, College of the Sciences Tim Englund, Dean, College of the Sciences Kurt Kirsten, Associate Vice President, Office of the Provost Greg Lyman, Department Chair, Engineering Technology, Safety and Construction Mark Samples, Past Senate Chair & Professor, Department of Music Walter Szeliga, Department Chair, Geological Sciences Sydney Thompson, Dean, Libraries Kara Gabriel, Professor, Department of Psychology, and President, United Faculty of Central Matt Altman, Department Chair, Philosophy and Religious Studies, and bargaining team member, United Faculty of Central Chair Nellams convened the board meeting at 9:22 a.m. Alan Smith, Assistant Attorney General, asked that the minutes reflect that Trustee Mitchell received her Open Public Meetings Act (OPMA) training on July 20, 2023. PROVOST’S REPORT Provost DenBeste introduced a New Program Proposal process for programs that will come to the board for approval. Departments will need to include and answer the following questions: Centrality to the Institution’s Vision and Mission: • Provide a brief description of the program. • What are the objectives? • How do the objectives support the institutional mission and strategic priorities? Resource Implications: • Are new or additional faculty needed?
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• If there are new courses but you are not requesting new faculty, please explain how existing faculty will meet the needs of the program. • Are additional costs/resources needed? • Have any other programs been streamlined, merged, or put on hold to accommodate this program? • Does this program duplicate other CWU programs/courses? If so, why? Program Demand: • Why is the program needed? • Is there industry/workforce demand? How do you know? • Are there similar programs offered at the other 4-yr publics or WA Community Colleges? If so, how will this program compete or fill an unmet demand? An Environmental Scan/Needs Analysis prepared by the Office of State Reporting and Budget Planning will also be included in the backup material that board members will review prior to approval. Provost DenBeste asked Kara Gabriel, President of the United Faculty of Central, and Matt Altman, bargaining team member, to join the table for the discussion of the Collective Bargaining Agreement. On Tuesday, June 6, 2023, the United Faculty of Central ratified revisions to the collective bargaining agreement (CBA) with Central Washington University. With the approval of the Board of Trustees, the new CBA will be in effect from September 1, 2023, to August 31, 2027. Dr. Altman reported that negotiations were constructive and both sides can be proud. Dr. Gabriel added that she was grateful to the bargaining teams and with approval today, they can start the implementation. A signing ceremony was conducted at the end of the board meeting. BOARD BUSINESS & ACTION AGENDA Approval of Presidential Contract Addendum #3 Motion 23-20: Mr. Hensler moved that the Board of Trustees of Central Washington University approve the extension of another year on President Wohlpart’s contract. Ms. Gillis seconded the motion. The motion was unanimously approved. Board Elections Board bylaws require that a chair and vice chair are elected annually. Elections were conducted and Erin Black was voted in as board chair and Jeff Hensler was voted in as vice chair. Appointment of Committees Central Washington University Policy 1-60-040 provides that membership on committees of the board shall be for a one-year term and membership of committees shall be by the appointment of the chair. Committee appointments for 2023-2024 are as follows:
Executive Committee • Erin Black • Jeff Hensler
• Robert Nellams
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Academic Affairs
• Robert Nellams • Jeff Charbonneau • Sasha Mitchell
Finance and Administration • Ray Conner • Gladys Gillis • Jeff Hensler
Student Engagement and Success • Erin Black • Zabrina Jenkins ACTION AGENDA Approval of 2023-24 and 2024-25 Trustees Meeting Schedules
Motion 23-21: Ms. Gillis moved that the Board of Trustees of Central Washington University hereby adopts the 2023-2024 and 2024-2025 meeting schedules as proposed. Ms. Jenkins seconded the motion. The motion was approved. Approval of Consent Agenda The formal recognition for our faculty and staff is contained in our consent agenda. Motion 23-22: Ms. Gillis moved that the Board of Trustees of Central Washington University hereby approves the consent actions items submitted July 21, 2023. Mr. Nellams seconded the motion. The motion was approved. Approval of Athletics Budget Motion 23-23: Mr. Hensler moved that the Board of Trustees of Central Washington University hereby approves the athletic budget of $7,015,888 for Fiscal Year 2024 as presented. Ms. Jenkins seconded the motion. The motion was approved. Approval of Mandatory and Voluntary Fee Increases Motion 23-24: Ms. Gillis moved that the Board of Trustees of Central Washington University hereby approves the Services and Activities Fee increase of $35 per quarter ($272.10/quarter), the Student Union Building fee increase by $5 per quarter ($74/quarter), the Basic Needs Fee be instituted at $6 per quarter for Ellensburg based students, and the Washington Student Associate Fee increase by $1 per quarter ($2/quarter), for fiscal year 2024. Ms. Jenkins seconded the motion. The motion was approved. Approval of Services and Activities Base Budget Allocation Adjustment Motion 23-25: Ms. Gillis moved that the Board of Trustees of Central Washington University hereby approves the adjustment to the services and activities base funding allocation by $34,253. Mr. Nellams seconded the motion. The motion was approved. Approval of Values and Strategic Plan Motion 23-26: Mr. Nellams moved that the Board of Trustees of Central Washington University approve CWU’s Values and Strategic Plan with any final modifications approved by the Executive Leadership Team. Ms. Jenkins seconded the motion. The motion was approved.
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Approval of Faculty Code Amendments Motion 23-27: Ms. Jenkins moved that the Board of Trustees of Central Washington University endorses the recommendation of the Faculty Senate and approves the changes to Faculty Code. Ms. Gillis seconded the motion. The motion was approved. Approval of 2023-2027 Collective Bargaining Agreement Motion 23-28: Ms. Gillis moved that the Board of Trustees of Central Washington University hereby approves the 2023-2027 collective bargaining agreement with the United Faculty of Central. Mr. Nellams seconded the motion. The motion was approved. BOOKSTORE DISCUSSION Joseph Pearson, Execu�ve Director of Auxiliary Enterprises, and Sydney Thompson, Interim Dean of Libraries, joined the table for this discussion. The Wildcat Shop, the on-campus bookstore store has served the university community since 1931, with three main purposes; providing course materials selected by faculty to students, distribute and promote the university brand/mark, and to provide students with other supplies in support of their educa�onal journey. CWU has historically been a leader in the independently owned bookstore space, but the landscape has shi�ed over the past five y ears for most independent college stores because of large marketplace disruptors like Amazon. As a result, stores across the country are changing their model which typically includes an outsource op�on. Despite significant cuts to opera�ng expenses, the Wildcat shop is now unable to cover all opera�ng costs and is now facing the same pressure to change. The Wildcat Shop has been an industry leader in the effort to reduce costs to students and has been successful at saving students millions of dollars, migra�ng away from higher margin op�ons like physical books (new and used) to rentals to lower margin op�ons such as inclusive access (IA and/or other digital course materials), and alterna�ve course delivery methods including OER (Open Educa�onal Res ources). To address these financial difficul�es, the Wildcat Shop has implemented labor cost reduc�on measures reducing staff from 13 full - �me staff to 9, resul�ng in a 31% reduc�on. Addi�onally, student labor costs have decreased by almost 40%. Th e store has done a great job keeping labor rates down even with sustained significant increases to minimum wage, as well as cost -of- living adjustments for staff. However, these measures alone have not resolved the financial situa�on. Some of the op�ons for moving forward with the Wildcat Shop include: • Keeping the status quo, which is convenient, but not sustaining. • Becoming an outsourced store, where a third party assumes risk/liability, but has many disadvantages. • Rethinking the store and outsource course materials to a third party and re-allocate/re-think square footage of the Wildcat shop. This op�on has advantages and disadvantages. • Equitable Access/cost sharing, which can be self- operated or contracted. This op�on also has advantages and disadvanta ges, but a recent survey of this shared cost model was posi�ve.
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Dean Thompson summarized the current support offered by the library and explained that this could be a great opportunity for the library to expand its support for the university community. Some of those expanded services could include: • Proac�vely iden�fying and purchasing library -licensed unlimited user eBooks, when possible • Partnering with Mul�modal on Open Educa�onal Resources (OER) adop�on trainings • Crea�ng a catalog of highly rated OER for easy adop�on Along with expanded services, the library could conduct targeted outreach based on enrollment, leverage memberships to increase collabora�on and access to grant funding, offer incen�ves, and create a comprehensive marke�ng strategy to make a complicated landscape more accessible. To make an informed decision, the University must carefully consider the advantages, disadvantages, and poten�al outcomes associated with each solu�o n. Discussions will con�nue. VALUES BASED BUDGETING President Wohlpart presented on values-based budge�ng in Vice President Klucking’s absence. In response to the university’s new vision, mission, values, and related strategic plan the resource allocation model related to the core instructional fund groups is changing. The current Values Based Budget model is being modified in the following ways: Instructional funding – The current process of estimating instructional needs based on total student credit hours and instructional expectations is not changing, but the process to centralize funding for vacated tenured/tenure track positions until when/if that position is re-filled is new. Staff funding – We are eliminating the concept of incremental budgeting for staff positions. Instead, we will create annual budgets based on the staff employed as of the year's end. As vacancies occur, we will centralize the funding of those positions and restore it when/if re-filled. A process will be created to re- evaluate each position as it is vacated with the potential to migrate funding in support of our new vision, mission, and strategic plan. Goods & Services – Since salary and benefit savings are going to be centralized, departments will no longer have access to funding that has been historically used to fund goods and services (and the related impact of inflation). Goods and Services budgets will need to be re-considered, including identifying waste and redundancy to support the needs of the vision, mission, and strategic plan. President Wohlpart explained that between February and June of this year, Vice President Klucking has met with all the shared governance groups about values-based budgeting. ADVANCEMENT UPDATE Vice President Elstone gave the board an update on University Advancement. University Advancement continues to make progress towards its long-term goals. This work supports our aspirations of delivering a successful comprehensive fundraising campaign. • Recent hires across different advancement functions enables the Advancement program to now fulfil all major advancement functions and position the team well for continued growth in activity and outcomes.
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• FY23 philanthropic support to CWU increased to more than $9M with over 7,000 gifts received by the CWU Foundation. • Based on CWU’s vision and mission, and grounded in the emerging CWU strategic plan, the university’s fundraising priorities continue to evolve and develop based around themes of ‘Opportunity’, ‘Experience’ and ‘Impact.’ • The University Advancement team has supported recent work by the CWU Foundation Board of Directors to update and align policies and procedures to support increased fundraising activity. • As part of an integrated advancement outreach strategy and to support a long-term sustainable approach to alumni engagement that will benefit the university and alumni themselves, the CWU Alumni Association recently moved away from a fees-based model to an inclusive engagement-based model. Alumni and Advancement staff have worked with the Alumni board and have made good progress in planning for the implementation of a new digital platform for alumni to be active members of the CWU community. UNIVERSITY RELATIONS UPDATE Andrew Morse, Chief of Staff & Interim Vice President for University Relations, gave the board an update on University Relations. During the 2022-23 academic year, Central Washington University has carefully evaluated the organizational structures and processes to effectively deliver our new brand promise—We See Futures—while upholding principles of sound resource stewardship. Further, Central Washington University has developed executive state and federal legislative agendas that advanced the university’s vision, mission, and values. Dr. Morse explained that over the last few months he has been working with communications and marketing teams across the university to see how to reimagine this work. Moving to cluster models and adding Government Relations, the Publicity Center, and 88.1 The Burg to the division, now makes up the newly named University Relations. He added that the development and implementation of the brand management strategy will kick off with a draft plan by August 30, 2023. The plan will include:
• Development of visual brand • Brand implementation timeline • Brand training for campus • Licensing strategy (including trademarks and permissions) • Brand guidelines, policies, and procedures • Swag policy and process • Standard packages for departments
In addition, after an inclusive campus process, the new tagline has been selected – Create Your Future.
Dr. Morse then gave an update on Government Relations. A Regional Tech and Innovation Hub workshop was conducted on campus July 18. In all, 24 regional, state, and national organizations came together to support the proposed six-county Tech Hub encompassing Kittitas, Yakima, Chelan, Douglas, Grant, and Okanogan counties. Their letters of commitment will be included in our final proposal to the U.S. Department of Commerce, Economic Development Administration, which will be submitted in August.
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A preview of the upcoming legislative session included: • Supporting retention and success (PATH Coordinator; Wildcat Pantry) • Lab equipment upgrades • Hangar design
• Graduate student stipend increase • Regional economic development
Board members, ELT members, and faculty and staff guests attended a group lunch followed by a tour of the I-90 Wildlife Overpass. No business was conducted.
The next regularly scheduled meeting of the board will be in October, on the 19 th and 20 th .
Meeting adjourned at 11:53 a.m.
Dania Cochran, Secretary to the
Erin Black, Chair
CWU Board of Trustees
CWU Board of Trustees
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Central Washington University Board of Trustees October 19, 2023 EXECUTIVE SUMMARY – Board Communication Report The Board acknowledges receipt of the following communications:
1. Report from Josie Rollins, Employee Council Chair, October 19, 2023, regarding Employee Council’s quarterly report to the Board.
Submitted:
Dania Cochran Secretary to the Board
Approved for Submittal to the Board:
Jim Wohlpart President
October Update – Classified Employee Council
The Council is looking forward to its first Fall Quarter meeting this Friday, where we will be welcoming several new members and discussing new initiatives for the 2023-24 Academic Year. In partnership with the Exempt Employee Committee, we will be working with the Executive Leadership Team to spearhead quarterly general information seminars (reminiscent of the ‘Tuesday Talks’ during the Pandemic) on various topics of interest to Staff and Faculty about upcoming university and community initiatives, transitions, and emergent situations that will be recorded and available to all members of the CWU community. The Council is also working with the Exempt Employee Committee to streamline the nomination process for all employees for Employee of the Month Awards in conjunction with the university’s website changes so that colleagues and supervisors will have a far easier time submitting outstanding CWU staff for recognition in the future.
Central Washington University Board of Trustees October 19, 2023 EXECUTIVE SUMMARY – FY24 Enrollment and Budget Update Budget planning begins in Spring and culminates after fall quarter 10 th day census, at which point we make final budget adjustments based on actual enrollment. This presentation will provide insight into total fall enrollment compared to the prior year and some disaggregation by first year, transfer, and total student population. The related budget is shown for the two main operating fund groups – State/Local and the CWU System. These budgets reflect the most up to date driver assumptions and we recommend the Board approve them at this meeting, along with an adjusted Athletics budget and the 2024-2025 tuition rate increases allowed by state law.
Submitted:
Approved for Submittal to the Board:
Joel Klucking, Vice President Finance and Administration
A. James Wohlpart
President
Central Washington University Board of Trustees October 19, 2023 EXECUTIVE SUMMARY – 2024 Budget Request and Legislative Update
Central Washington University’s Vision, Mission, Values, and Strategic Plan call on the institution to center student success and environmental stewardship in our work. Guided by our effort to become a values-driven university, CWU is working in partnership with the Governor’s Office, Legislature, state agencies, and a host of key stakeholders in securing critical projects at the local, state, and federal levels. During the October Board of Trustees meeting, members of the University Relations government relations team will join the Trustees for a conversation and update on the 2024 capital and operating request to the State of Washington and an update on our local and federal legislative advocacy efforts.
Submitted:
Andrew Morse Chief of Staff and Interim Vice President for University Relations
Approved for Submittal to the Board:
Jim Wohlpart President
Central Washington University Board of Trustees October 19, 2023 EXECUTIVE SUMMARY – Strategic Recruitment Plan Update
Recruiting new students to attend Central Washington University requires strategic thinking and planning, as well as collaboration and coordination across the institution and with external organizations. Because of our recent enrollment declines, CWU has invested in new programs and staffing as well as strengthening our traditional recruitment efforts. Additionally, we have contracted with AACRAO Consulting to conduct an assessment of our recruiting and admissions efforts and to assist us in writing a strategic recruitment and communications plan. The recruitment process begins through our Early College Outreach & Campus Visits operation and focuses on visibility and relationship-building with schools and community-based organizations. It includes providing opportunities for elementary and middle-school students to visit campus for programs, camps, events, and tours, as well as inviting high school juniors and seniors for individual or group tours that include assistance in completing the CWU admissions application, filing the FAFSA/WASFA, and more. The recruitment of traditional-aged students takes many forms including classroom presentations in high schools, participating in college fairs, offering admissions-on-the-spot programs in high schools and on campus, individual appointments with prospective students, and a lot of travel! We will visit most of the high schools in Washington at least once and are recruiting in seven other states. Recruiting transfer students involves community college visits, transfer student fairs, and individual appointments with prospective students. We are also piloting a program this year to recruit Washington residents who have attended college but left without receiving a degree.
The recruitment process ends with new student orientation and onboarding.
Approved for Submittal to the Board:
Jim Wohlpart President
Central Washington University Board of Trustees October 19, 2023 EXECUTIVE SUMMARY – DEIA Professional Development
Central Washington University is committed to realizing our vision towards becoming a model learning community of equity and belonging. Essential to building this community is a professional development training plan for faculty, staff, and students that provides the skills, practices and relationship building necessary for making this vision a reality. We are well positioned for this work as climate survey report of faculty and staff indicate that 80 percent of faculty and staff are interested in engaging in these types of learning opportunities. We are taking a multi-tier approach towards these training opportunities. Tier-one is a foundational online training called DEI in the Workplace , which launched this fall to ensure the capacity to train all new employees and the majority of existing employees, and to meet people where they are on their DEI journey. It provides basic training illustrating the importance of this work and utilizes case studies to understand and explore micro aggressive behavior and unconscious or implicit bias and how to disrupt them and includes a section on allyship. The tier-two trainings are audience-specific intensive sessions which will provide more in-depth, interactive, and sustaining professional development opportunities that align with goals and strategic plans. This two-tier approach supports faculty professional development in delivering culturally responsive and sustaining practices and build faculty learning communities. Employee-focused trainings will center around personal development skills such as emotional intelligence, relationship and community building, and equitable and inclusive leadership. Student DEIA trainings are being developed this year for implementation in AY 24-25. A fundamental component will engage new students as part of their University 101 coursework. In addition, CWU will provide a required course in Anti-racism, Diversity, and Inclusion for students, approved by Faculty Senate in AY 21-22. These approved courses can be offered by any department, major, program, and minor so as to be applicable to their future interests and careers.
Approved for Submittal to the Board:
Submitted:
Lucinda Carnell Interim Vice President, Diversity, Equity, & Inclusivity
Jim Wohlpart President
Central Washington University Board of Trustees October 19, 2023
EXECUTIVE SUMMARY – Climate Change Action Plan Central Washington University’s Sustainability Officer, Jeff Bousson, will be providing a high-level overview of our draft institutional Climate Change Action Plan. For the past several months, Jeff has collaborated with the campus and local community to identify, develop, and prioritize strategies that will enable CWU to achieve 45% greenhouse gas emission reductions by 2030. Before CWU’s Climate Change Action Plan is completed in February 2024, Jeff is seeking input and guidance from the campus community, including the Board of Trustees, to generate support and ownership of the goals, strategies, and action steps listed within the Plan. Jeff will provide insight on CWU’s current climate footprint, the progress already occurring on campus, and the process for infusing community feedback as we shape a more sustainable and decarbonized future for our university. Additionally, Jeff will share the overarching goals, key pillars, and focus areas of the draft Climate Change Action Plan as well as our approach to implementing sustainability initiatives and climate pollution reduction strategies at CWU for many years to come. We encourage feedback and guidance from the Board of Trustees during this presentation as we further develop and refine actionable strategies that demonstrate our commitment to fostering high impact practices, sustainability, and authentic community partnerships that are grounded in meaningful relationships.
Submitted:
Jeff Bousson Sustainability Officer
Approved for Submittal to the Board:
Jim Wohlpart President
CWU TRUSTEES QUARTERLY BOARD MEETING AGENDA October 20, 2023
All times are approximate & subject to change.
FRIDAY, OCTOBER 20, 2023
Location: Wellington Event Center
9:00-9:30
Retention Council Presentation (Margaret Ortega, Robbi Goninan)
9:30-10:00
Recruitment Marketing and Web Update (Andrew Morse, Emilie Hobert, Emma Keene, Marty Romero)
10:00-10:30
Federal Grant Programs Presentation (Miriam Bocchetti, Ramon Cardenas, Maria Isabel Morales, Rachel Williamson)
10:30-11:00
Action Agenda
11:00
Meeting Adjourns
12:00
Board Summit Luncheon
No business conducted
Last updated October 11, 2023
Central Washington University Board of Trustees October 20, 2023 EXECUTIVE SUMMARY – Retention Council and Initiatives
Orientation consists of two onboarding events, Admitted Student Day and Week of Welcome. The intent is to share information about the revisioning of the Orientation experience for our first year and transfer students. Orientation has had many reiterations over the last few years, and the goal is to provide a streamlined approach that focuses on the warm handoff from the recruitment staff to the orientation staff. These experiences are steps forward in the student’s journey to becoming a Wildcat. The Orientation office also provides retention and recruitment for the Jump Start program. For the Fall 2023 cohort of 48 students to the Jump Start program, staff have decided to expand the program to a year-long engagement opportunity for these students to continue connecting with each other, peer mentorship and navigating the university system. Lastly, the Orientation team supports Wildcat Preview Days. These are the largest recruiting events held for prospective, newly admitted students and their families. We know that visiting CWU is one of the best ways for students and families to envision themselves as a part of the Wildcat Family. Orientation and onboarding experiences provide students with the resources they need to successfully navigate University life. In spring 2023, the Yield/Anti Melt Task Force and the Persistence and Completion Council were launched to begin the process of reviewing and evaluating immediate programs and initiatives to address the enrollment decline and develop a strategic marketing plan. What emerged from these two groups was a broader and intentional need for recruitment and retention efforts to work in alignment with each other. The proposed Strategic Enrollment Management (SEM) Model was approved by the Executive Leadership Team in September. In August, consultants from AACRAO (Association of Collegiate Registrars and Admissions Officers) visited the campus and met with executive leadership, deans and staff with the dual goal to provide a Strategic Enrollment Management Plan and assessment of CWU’s recruitment and retention efforts. The SEM Model provides a high level of coordination and collaboration between recruitment and retention programs and initiatives. The SEM Model allows for targeted workgroups to be identified on an as needed basis and work on specific time frames to develop and complete initiatives, identify priority areas or assess and evaluate programs. The SEM Model brings together faculty, staff and data experts to continually consult and interact as projects move forward. The SEM Model is a national best practice from the (AACRAO).
Submitted:
Michelle DenBeste Provost
Margaret Ortega Vice President, Student Engagement & Success
Approved for Submittal to the Board:
Jim Wohlpart President
Central Washington University Board of Trustees October 20, 2023 EXECUTIVE SUMMARY – Recruitment Marketing and Web Update
During the 2022-23 academic year, the Division of University Relations undertook two critical projects to position Central Washington University for continued vitality in the short- and long-terms: (1) a new website that will support the strategic and intentional recruitment, retention, and success of students; and (2) a comprehensive marketing plan to support enrollment growth while further elevating the university’s brand recognition across Washington and beyond. During the October Board of Trustees meeting, members of the University Relations web, marketing, and recruitment communications teams will join the Trustees for a conversation and update on recruitment marketing and the launch of the university’s new website.
Submitted:
Andrew Morse Chief of Staff and Interim Vice President for University Relations
Approved for Submittal to the Board:
Jim Wohlpart President
Central Washington University Board of Trustees October 20, 2023
EXECUTIVE SUMMARY – Student Engagement and Success (SES) Federal Grant Programs Representatives from five federal grant programs located in the division of Student Engagement Success, the High School Equivalency Program (HEP), the College Assistance Migrant Program (CAMP) and two Educational Opportunity Center (EOC) programs, and Student Support Services (SSS) will be presenting on the impact of these programs on their target populations, as well as their collaborations on and off campus. Three of these five programs are located off campus and within communities heavily populated by the underserved demographic to whom these programs outreach and serve. HEP, CAMP, EOC and SSS are programs that value access, equity, and belonging and contribute to the retention and graduation rates at CWU. Their staff are highly skilled and diverse; the majority of whom are bilingual and biliterate. Through intentional outreach and holistic support services, these programs have experienced much success and some challenges over the years. Oftentimes, programs that exist on soft monies are seen as peripheral and excluded; however, at CWU these programs are very much embedded in the fabric of the institution and an essential part of the division of Student Engagement and Success.
Approved for Submittal to the Board:
Jim Wohlpart President
Central Washington University Board of Trustees October 20, 2023
ACTION – Approval of Consent Agenda The attached consent action/report list are submitted by the divisions of Academic Affairs, Finance and Administration, Student Engagement and Success, and the President.
We recommend the following motion:
The Board of Trustees approves the consent action items submitted October 20, 2023. Submitted:
Joel Klucking, Vice President Finance and Administration
Michelle DenBeste Provost/Vice President Academic Affairs
Andrew Morse Chief of Staff & Int. VP, University Relations
Margaret Ortega, Vice President Student Engagement and Success
Approved for Submittal to the Board:
Jim Wohlpart President
CONSENT ACTION/REPORT LIST October 20, 2023 CONSENT PERSONNEL ACTIONS Distinguished Service Recognition Name Title
Department CWU Libraries
Effective
# Years 31 years
Carrothers, David
Information Technology Specialist Alma Specialist; Library & Archives Paraprofessional 4 Administrative Specialist
August 1, 2023
Stephens, Karen
CWU Libraries
September 16, 2023
41 years
Wyman, Tinja
College of Business November 1, 2023
25 years
Faculty Emeritus Status Name
Rank
Department Accounting
Effective
# Years 13 years
Thompson, James
Professor
January 1, 2024
Exempt Appointments with Academic Rank Name Title and Rank
Department
Effective
Thompson, Sydney
Professor
Library
September 1, 2023
Central Washington University Board of Trustees October 20, 2023 Action – Fiscal Year 2024 Budget Approval
Central Washington University’s anticipated operating revenue and expenses for Fiscal Year 2023 will be approximately $246 million, up over 3% from the prior year actuals. Compared to the prior year, the increase in revenues is due to higher state appropriation for faculty & staff COLAs and other programmatic investments and slightly higher residential occupancy than the prior year. Lower overall enrollment partially offset these increases and general inflation is putting pressure on our net operating margin. These budgets reflect the implementation of Values Based Budgeting (VBB) which is comprised of the following four elements in support of our new Vision, Mission, Values and Strategic Plan:
• Instructional Expenses • Non-Instructional Expenses
• Goods & Services • Values Based Fund
Each of these elements require the university to respond to changes in our operating environment including enrollment, general inflationary pressure, and a very strong state and local job market.
We recommend the following motion:
The Board of Trustees of Central Washington University hereby approves the proposed budget for Fiscal Year 2024 as presented. Submitted: Approved for Submittal to the Board:
Joel Klucking, Vice President Business and Financial Affairs
Jim Wohlpart President
Central Washington University Board of Trustees October 20, 2023 Action – Academic Year 2024-2025 Tuition Increase Approval
In accordance with the College Affordability Act of 2015, Central has the authority to raise resident undergraduate (RUG) tuition operating fees by the average annual percentage growth rate in the median hourly wage for Washington for the previous 14 years as determined by the Federal Bureau of Labor Statistics. For fiscal year 2024-2025, this average rate is 3.0%. In the 2023 legislative session, a change was made to the timing of calculating and communicating the allowable rate, which will mean that for FY25 and future years, tuition rates can be set in the fall of the previous year to assist prospective students and their families with their planning. Tuition rates for other tuition types (nonresident undergraduate and all graduate types) are set by the Board. We recommend a 3.0 percent increase for all tuition types (resident and non-resident undergraduate, resident and non-resident graduate) for academic year 2024-2025. The table below shows the annual increase in dollars across all careers and residencies. Tuition FY 2024 Tuition FY 2025 *Difference Resident Undergraduate $7,021 $7,231 $210 Non-Resident Undergraduate $24,600 $25,340 $740 Resident Graduate $10,713 $11,033 $320 Non-Resident Graduate $25,092 $25,845 $753 Resident CoB Graduate $16,068 $16,550 $482 *Fulltime Student per year We recommend the following motion: The Board of Trustees of Central Washington University hereby approves a 3.0 percent increase for all categories (resident and non-resident undergraduate, resident and non-resident graduate) for academic year 2024-2025. Submitted: Approved for Submittal to the Board:
Joel Klucking
Jim Wohlpart
Business and Financial Affairs
President
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