University of Sheffield - Deputy Head of Estates Developmen…

Deputy Head of Estates Development Candidate Information Pack


1. Overview 2. About The Team 3. Person Specification 4. Job Description 5. Reward Package 6. Application Process

OVERVIEW The University’s estate contains a wide and varied range of properties. Some, such as the Arts Tower, are of great architectural importance and must be preserved as part of our national heritage, whilst others such as the award winning Information Commons, are modern and sophisticated in their design and servicing. The award winning Department of Estates and Facilities Management (EFM) at the University of Sheffield is responsible for maintaining the University’s buildings, facilities and grounds, managing its property and facilities and procuring new buildings. Estates Development is at the forefront of the University’s strategic and capital programme, managing and delivering developments and commitments that underpin its world class facilities. Our Project Managers are directly responsible for the planning, management and development of the University estate; and with a rolling portfolio of around 120 live projects of circa £400m capital value at any one time, there has never been a more exciting time to join the leadership of this team.

ABOUT THE TEAM Estates Development is at the forefront of the Universities strategic and capital programme, managing and delivering developments and commitments that underpin its world class facilities. The Estates Development Team consists of an experienced group of hard working, enthusiastic committed professionals with a principal responsibility for the successful completion of the Capital Programme together with the delivery of major / minor revenue works projects to achieve the most efficient, cost effective, building design solutions for the University campus wide.

PERSON SPECIFICATION An opportunity has arisen to take up one of two prominent senior roles in the current team reporting directly to the Head of Estates Development. This new role carries full project lifecycle responsibility for circa 60 projects at any one time, with values ranging from £50k to £90m and overall approved value of circa £200m. You will provide strong leadership, support and guidance to the Project Managers. The role requires excellent Client and stakeholder management skills together with wide experience and technical knowledge of construction and development. You will have the skills and competency to lead multiple teams managing complex projects from inception to completion and into operation. You should provide evidence in your application that you meet the following criteria. We will use a range of selection methods to measure your abilities in these areas including reviewing your online application, seeking references, inviting shortlisted candidates to interview and other forms of assessment action relevant to the post.


• Construction related degree or equivalent experience in a relevant Building / Construction discipline.

• A formal Project management qualification.

• Member of a recognised building/construction related professional body e.g. CIOB, RIBA, RICS.

• Good knowledge of relevant construction related Health & Safety, sustainability and quality legislation, standards and industry best practice. • Extensive, successful, construction based working knowledge and experience of major refurbishment works and new build projects on occupied, operational sites with direct contact with the general public. • Track record of consistent delivery against time, cost, and quality targets. The basis of this experience should have been obtained from delivering projects and programmes in excess of £20m on both new build and refurbishment schemes. • Significant and evidenced experience leading and managing teams and projects, taking overall responsibility and ensuring all relevant actions are implemented by self or others, following the RIBA plan of work. • Experience and knowledge of building contracts, procurement and engagement of building contractors and construction design professionals, in support of major capital projects and work programmes. • Understands how to plan financially and manage project budgets.

• Effective communication / IT skills, both written and verbal. Inclusive of committee papers, performance reports and project proposals.

• Experience and knowledge of successfully presenting plans and projects and representing Estates Development at the senior stakeholder levels.

• Competent in using project management tools e.g. MS Project.

• Proven experience and knowledge of the development of construction and project teams.

• Significant and proven experience of leading and managing these project management teams involved in a variety of complex and diverse new builds and refurbishment projects.

• Demonstrable leadership and management skills to motivate, coach and mentor the team.

• Ability to develop creative approaches to project problem solving.

• Experience of adapting own skills to new circumstances.

• Keeps abreast of latest changes and development in areas relevant to post (e.g. CDM legislation, project management, H&S, sustainable and innovative construction designs and techniques etc.)

• Strong estates experience working within an HE environment, either directly for a University or as part of a Project Management Consultancy supporting a University.

JOB DESCRIPTION Main Duties and Responsibilities

• To lead 6 to 10 EFM Project Managers and their associated multi-disciplined project teams in the development of University projects from inception to completion and operation; including the implementation and management of the RIBA plan of work and project governance gateway process; and the management of multiple Contractors, Consultants, service providers, Health & Safety i.e. the complete design, procure and construct process throughout all phases of development and operational commissioning / handover. Typical project values will be in the region of £50k up to (but not limited to) £90m. • To proactively ensure that the Health and Safety of all who may be affected by our undertakings is safe guarded, whilst seeking progressive and continuous improvement through active engagement and sharing of best practice, and personal promotion of a positive Health and Safety culture. • To ensure that the Head of Estates Development and all project stakeholders are fully briefed and their requirements are incorporated, where appropriate, in the specification for, and the development and implementation of project(s).

• To ensure that the Project Management team follow (and continuously seek to improve) the BSEN ISO9001 registered management system.

• To actively support the University’s carbon neutral targets through dedicated focus on negating embodied and operational carbon in our developments.

• To ensure that regular reports are provided detailing the status of essential measures such as progress, costs and quality against agreed Key Performance Indicators.

• To account, track and present all project costs and cash flow status on a monthly basis in line with the University financial reporting requirements and timescales. • To ensure the preparation and maintenance of comprehensive project and contractual documentation throughout the life of each project (inclusive of Post Occupancy Evaluations) and ensure that an auditable trail is always available. • To manage the commissioning process for building projects, including departmental / operational handover, landlord fit-out and occupation by the client group. Ensure that the required commissioning and handover documentation is prepared and presented on time, and on completion of each project, including Operation and Maintenance Manuals, Health and Safety Files, Log Books and User Guides.

• Representation and reporting at Department and University Governance groups.

• As a member of our Professional staff you will be expected to demonstrate a commitment to the professional behaviours set out in the Sheffield Professional Framework. Please follow this link for further information: Sheffield Professional Framework. • As a member of staff you will be encouraged to make ethical decisions in your role, embedding the University sustainability strategy into your working activities wherever possible.

• Any other duties, commensurate with the grade of the post.

REWARD PACKAGE Terms and conditions of employment: Will be those for Grade 9 staff.

Salary for this grade: £52,560 - £68,529 per annum pro-rata.

This post is open ended.

This post is full-time: This role has been identified as a full-time post, but we are committed to exploring flexible working opportunities with our staff which benefit both the individual and the University (See hr/guidance/flexible/arrangements). Therefore, we would consider flexible delivery of the role subject to meeting the business needs of the post. If you wish to explore flexible working opportunities in relation to this post, we encourage you to call or email the departmental contact listed below. The Deal If you join the University you will have access to a Total Reward Package that includes a competitive salary, a generous Pension Scheme and annual leave entitlement, as well as access to a range of learning and development courses to support your personal and professional development. You will have access to your own personalised portal where you can also access a comprehensive selection of benefits and offers to suit your changing lifestyle needs, for example financial wellbeing, travel options, shopping and cinema discounts. Sustainability The University is committed to tackling the global climate emergency. Our sustainability strategy forms an integral part of all we do. We strive to embed this in all areas of university life, from our students’ education, the globally impacting international research we contribute, to campus life. We aim to empower staff to work sustainably by giving them the knowledge to make ethical decisions at work and home. Staff have the opportunity to be involved in impactful sustainability projects through the nationally recognised Green Impact scheme. To find out more visit

Staff have access to excellent green benefits including the cycle to work scheme with discounts and free secure bike storage, as well as many greener choices across campus.

If you have an interest in this area, the university will strive to passionately support you in these commitments. Check out for more information.

Health & Wellbeing We are committed to making the University a remarkable place to work and we support this through a number of sector leading services such as Juice. Our innovative Health and Wellbeing service, Juice, encourages and supports staff to maintain their own positive health and wellbeing through a broad range of inclusive services and activities.

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Leadership Development Our leadership development has been designed to ensure that our leaders have the knowledge, skills and behaviours needed by the University.

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Inclusion Inclusion at Sheffield is everyone’s responsibility. Our vision is to build a University community that actively attracts, engages and develops talented individuals from many different backgrounds. We are proud of our award-winning equality, diversity and inclusion action, and 90% of staff tell us they are treated with fairness and respect (staff survey 2018). We continue working to create a fully inclusive environment where everyone can flourish.

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Remarkable Group We are the only university to feature in the Sunday Times 100 Best Not-for-Profit organisations to work for 2018. In our staff survey (2018) 92% of staff said they were proud to work for the University and 83% of our staff would recommend the University as an excellent place to work.

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For a confidential conversation please contact our advisor David Craven ( of The Management Recruitment Group on 0161 638 0936.

Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages).

Applications should be sent to

The closing date for applications is Sunday 8th March 2020.

Formal interviews are scheduled for the w/c 23rd March 2020.

52-54 Gracechurch Street London EC3V 0EH +44 20 3962 9900

111 Piccadilly Manchester M1 2HY +44 161 638 0936

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