Head of Estates Candidate Briefing Pack
Contents
The Estate
The Role
Job Description
Person Specification
Further Information and How to Apply
Chichester Cathedral
Chichester Cathedral is a living church and working estate which has been at the centre of life in Chichester for nearly 1000 years. Worship- pers and visitors to the Cathedral encounter majestic architecture span- ning the centuries. The Cathedral is known for its ancient and modern character, ranging from unique Romanesque stone carvings to world famous contemporary works of art. Chichester Cathedral is the Mother Church of the Chichester Diocese and is a vibrant centre for worship, heritage, community, education, music and the arts. This beautiful Cathedral is a flagship tourist attraction for the Chichester District and wider South East region. Each year the Cathedral receives over 200,000 visitors who can alongside the Cathedral also enjoy the historic Cathedral Close and the beautiful Bishop’s Palace Gardens and City Wall (both managed by Chichester District Council).
The Estate
As well as the Norman and Gothic style of the building, the wider estate includes the Cathedral Precinct and Close, and a number of additional properties across the City of Chichester, many of them listed including the properties and the estate of St Mary’s Hospital Almshouses in the heart of Chichester. http://www.chichestercathe- dral.org.uk/about-us/st-marys/ buildings.shtml
The upkeep and maintenance of the Cathedral, a Grade I Listed building, and its estate is an ongoing process which requires passion, dedication and a significant budget. The Surveyor of the Fabric, a retained consultant architect, is responsible for identifying necessary work on the Cathedral itself and engaging and project managing external contractors, working in close conjunction with the Head of Estates.
Simultaneously, there is an ongoing need to maintain and manage the other properties in the estate which represent an extremely important asset, but also an ongoing financial liability if not well managed. This task will be led by the Head of Estates. Larger projects require external contractors, while smaller tasks, ongoing maintenance requirements and grounds maintenance are undertaken by an in-house team.
The Role
Department Structure
The role will oversee the effective management, maintenance, repair and
development of the Chichester Cathedral and St Mary’s Hospital Almshouses property portfolios, as well as providing site management for significant projects on the Cathedral and other heritage properties. Reporting to the Executive Director, known within the organisation as the Communar, and acting as a key member of the management team, the post holder will also provide specialist support and leadership to help the Cathedral further its mission.
Job Description
Key Tasks
Estate Management
• Develop, plan and programme a property maintenance strategy for the portfolios owned by Chichester Cathedral and St Mary’s Almshouses; • Instigate and carry out appropriate site surveys and investigations, including Quinquennial Inspections of Cathedral properties (excluding the Cathedral building) and St Mary’s Hospital Almshouses properties; • Take ownership of the maintenance and works budgets, providing effective forecasting information to support budget setting then ensuring that allocated budgets are monitored and adhered to, both for ongoing work and major projects; • Report to Chapter, Fabric Advisory Committee, Executive Board and other committees, as required, in particular taking responsibility for supporting the Fabric Advisory Committee (FAC); • Implement and monitor an ongoing schedule of regular checks, maintenance and grounds maintenance for the Cathedral, St Mary’s and their respective estates, working with the Cathedral and St Mary’s Maintenance Managers and Works Team; • Lead and manage the maintenance staff, in conjunction with the Maintenance Managers, to support key objectives and deliver a high standard of work within budget; • Instigate a system or CAFM to efficiently monitor and manage all maintenance activity and work requests; • Develop and maintain an accessible system of building records, including the extensive existing documentation; • Responsible for Health and Safety, Fire Safety and other compliance for the Cathedral and St Mary’s (e.g. fire alarms, firefighting equipment, legionnaires, gas safety, PAC tests etc), including the chairing of regular health and safety meetings and the maintenance of appropriate records; • Liaise closely with Chapter, the Surveyor of the Fabric and regulatory or statutory bodies, including the Chichester Cathedral Fabric Advisory Committee (FAC), Cathedrals Fabric Commission for England (CFCE), Chichester District Council, Chichester Conservation Area Advisory Committee, amenity societies; • Liaise with the Property Manager in support of property rentals as required; • Provide estate management support and advice to the Prebendal School, a neighbouring organisation with which the Cathedral enjoys a close partnership.
Job Description
Project and Site Management
• Run tender processes and manage major contracts around the estate as well as ongoing service agreements. Follow the procurement guidance and reflect the values of Chichester Cathedral and St. Mary’s Hospital Almshouses, ensuring high quality work delivered to time and best value; • Support Chichester Cathedral’s Surveyor to the Fabric, acting as his/her on-site representative in monitoring and overseeing contractors and sub-contractors working on the Cathedral building, and implementing the agreed programme of works; • Ensuring that relevant consents are obtained for all projects, including listed building and conservation applications.
Wider Responsibilities
• Act as an active member of the Executive Board, the Cathedral’s senior management team, contributing to the Cathedral’s strategic direction. • Take an active role in the development of the Cathedral’s masterplan, in support of its long term objectives; • Support the implementation of new Environmental Policy and develop and implement an Energy Management Policy; • Overall responsibility for resolving emergency maintenance issues outside of working hours; • Respond to emergency situations at any time, and where necessary act as on-site liaison with emergency services; • Provide professional guidance, advice and support to the Cathedral’s fundraising, liturgical, marketing and education functions;
Person Specification
Qualifications
• Relevant technical qualification. • Membership of relevant professional organisation e.g. MCIOB, MRICS • A H&S qualification e.g. NEBOSH (Desirable)
Experience
• Knowledge and experience of preventative maintenance programmes, refurbishment projects and managing budgets, preferably in a conservation setting; • Knowledge and experience of managing contracts or works programmes, preferably in a conservation setting; • Experience of Computer Aided Facilities Management (CAFM) system(s) • Knowledge and experience of managing processes for reactive maintenance; • Experience of leading and managing staff; • Knowledge of Health and Safety and an understanding of risk within an estates environment; • Experience of assessing and prioritising work and presenting information in report form to management; • Budget management; • Experience of current conservation practice and repair methods; (Desirable ) • Knowledge of secular / Ecclesiastical planning process e.g. Listed Building Scheduled Planning consent, CFCE, SPAB, Heritage England, Cathedral FAC; (Desirable) • Drawing skills (Desirable)
Personal Attributes
• Confident leader with the enthusiasm to go the extra mile and the ability to inspire and motivate others to achieve personal and organisational goals; • Able to take responsibility, and to initiate and manage change ; • Excellent IT and organisational skills with a strong eye for detail; • Excellent communication skills including spoken and written English • Ability to work under pressure and manage competing priorities; • Flexible and adaptable; • Diplomatic and able to build relationships with a variety of stakeholders and make sure that they are involved as necessary; • Understanding of and empathy with the aims, objectives and mission of Chichester Cathedral.
Further Information and How to Apply
What we can offer
As well as a beautiful working environment and the opportunity to enhance your leadership skills, we can offer; • A salary of £47,000 - £50,000 dependant on experience • A non-contributory pension scheme with a generous 8.5% employer contribution (additional employee contributions can be made) including life insurance • 33 days (6.6 weeks) holiday per annum including public holidays • Free on-site parking • Preferential insurance rates • Childcare Vouchers • 10% discount in shop and café The hours of work are 35 per week but managers at this level are expected to work the hours required to meet the demands of the role which will include some evenings and occasional weekends.
Application Process
Applications should consist of a CV and covering statement outlining key matching experience and rationale for applying for the post and sent to the below email addresses. For a confidential and informal discussion, please contact the Cathedrals appointed recruitment partners at The Management Recruitment Group, The closing date for applications is Sunday 19th February 2017. Sian Gardiner T: 020 8892 0115 E: sian.gardiner@mrgpeople.co.uk Ben Duffill T: 020 7959 2368 | M: 07976 125 010 E: ben.duffill@mrgpeople.co.uk
Following the closing date, applications will be reviewed and The Management Recruitment Group will undertake preliminary meetings with selected candidates during week commencing Monday 20th February.
Interviews will take place at the Cathedral Friday 3rd March and week commencing 6th March 2017.
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