HEAD OF ESTATES AND FACILITIES CANDIDATE PACK
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As partners in our community, our mission is to provide every child and young person with an enriching and inspiring educational experience, where they can thrive academically and socially, both now and in the future. By being ‘Stronger Together’ in our educational quality, our parent and community engagement, our investment in our people and our sustainability, we can meet our specific pledges to all of our children, communities and staff. Our vision is to prepare every CHAT student for the changing world we live in. A world which is more global, more driven by technology, a world where anything is possible with the right preparation and attitude. That means providing a curriculum and learning experience that reflects the highest academic standards and inspires and enthuses pupils through its creativity and openness to the world around us. Our children will be able to ‘be the change they want to see in the world’. They will be resilient, optimistic, respectful, honest and well-rounded citizens, with a love of learning. At the same time, we are all also members of our communities, places where we find friendship, support and common endeavour. Being at the heart of our communities is a hallmark of CHAT Academies.
We want our children and young people to have a sense of place, knowing the importance of ‘giving back’ and the value of community and togetherness to their everyday lives. As a trust, we will foster a culture that respects diversity and recognises that we are stronger together than we are apart. In pursuing this vision, trustees, staff and governors will model it every day, knowing that each one of us plays a part in making it a reality for every child and young person.
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Marino Charalambous Chief Executive Officer CHAT Academies
“our mission is to provide every child and young person with an enriching and inspiring educational experience.”
About Us
CHAT Academies is an educational charity that manages a family of 5 academies in North London, educating some 2,600 pupils. We are very proud of our families, pupils, students and staff. We hope you will consider becoming a part of our community. Cuckoo Hall Academy – Edmonton A four-form entry primary academy serving pupils from Nursery to Year 6. “We aspire to provide a curriculum and learning experience that inspires pupils – we want every child to be engaged, inquisitive, and life-long learners. The Trust-wide curriculum principles will make sure this is our shared focus.” Ms N Ross Headteacher Cuckoo Hall Academy Enfield Heights Academy – Enfield A one-form entry primary academy currently serving pupils from Reception through to Year 6. “Being part of a family of schools is exciting and empowering, as we can learn from each other,while at the same time retaining a good level of autonomy. Shared central services keep costs down and we are able to buy in bulk with the purchasing power of a Trust.” Mrs J Simone-Bacon Head of School Enfield Heights Academy
Kingfisher Hall Academy – Enfield A two-form entry primary academy serving pupils from Nursery through to Year 6. “Being part of CHAT is a huge opportunity for schools to support one another, to share what they do well, and to work together to share our very best practice to the benefit of every child in the Trust. We’re all committed to that.”
Mr M Clifford Headteacher Kingfisher Hall Academy
Woodpecker Hall Academy – Edmonton A two-form entry primary academy serving pupils from Nursery through to Year 6. “We are a Trust that has a very strong community ethos. That is what binds the headteachers, the teaching and learning staff, and the schools together – serving our communities and inspiring the children who live at the heart of those communities.” Ms N Ross Headteacher Woodpecker Hall Academy
Heron Hall Academy – Ponders End A new and growing secondary school, serving pupils from Years 7 through to 11. “Many of our students come from the Trust’s primary schools, which means we know a great deal about them when they join us. Our mission and purpose is clear and supported by all our staff. The Trust approach is having a transformational impact on the lives of these young people.”
Mr A Barzey Headteacher Heron Hall Academy
HEAD OF ESTATES AND FACILITIES £40,000 - £45,000 PER ANNUM (PLUS GENEROUS BENEFITS)
As one of London’s fastest growing multi-academy trusts, CHAT Academies are looking to appoint a forward thinking, dynamic Head of Estates and Facilities who will work across all academy sites and play a key role in the academies expansion plans. Working in partnership with the trust’s leadership team, the Head of Estates and Facilities will have the responsibility of ensuring that all the schools are safe, secure, accessible and welcoming for visitors and members of staff, as well as making sure the environments are at the highest quality so that students and the trust can develop and achieve their potential. As well as being responsible for all buildings and premises within the Trust, the Head of Estates and Facilities will lead on Health and Safety, which includes the security and welfare of its students, staff, and visitors. This is an exciting time within the Trust as there are plans for further expansion, and this position plays a key role. The Head of Estates and Facilities will develop, implement and lead on a MAT-wide estates development strategy, managing and planning key maintenance and all capital works across the estate – including the tendering, letting, implementation, and snagging of all projects, and the management of contracts and contractors alike. The successful candidate will be able to clearly demonstrate a strong working background within estates and facilities, coupled with the experience of leading on projects and working to strict financial and time-sensitive deadlines. The person will be an outstanding communicator with excellent people skills, someone who can develop, motivate, and lead a team, build relationships with staff and external companies, and really drive and embody the visions and values of the Trust.
Main Purpose
• To manage and develop with the Trust Officers and Headteachers, an effective Estates, Facilities and Health and Safety function across the Trust. • To lead, shape and develop the Estates & Facilities Management function across the Trust, to provide the best possible environment for teaching and learning. • To support the Headteacher(s)/ Leadership teams and other staff by providing professional skills, technical capabilities and specialist knowledge required to ensure that the academies in the Trust are kept open, fit for purpose, and that value for money is achieved. • To take responsibility and ensure that the day to day management of the estate across the Trust, is achieved.
• To provide efficient, professional and effective Health and Safety advice to the Trust (including compliance and legislation). • To develop effective systems to support a customer-focused, effective and efficient delivery of Estates management processes and policies to an evolving and expanding MAT. • To contribute to the Trust’s success, to engage with and supports all employees, to create an inspirational learning and working environment which nurtures and encourages the development of personal and professional excellence.
Our role is to be bridge builders to opportunity. Excellence through equity is our goal.
General
• To work closely with the Leadership teams in the MAT academies in ensuring that the sites and facilities of the academies provide an effective and high quality environment in which the MAT can achieve its objectives. • To manage the Estates team and work with them to ensure that the MAT buildings and site are clean, safe, secure, accessible and welcoming; to ensure the correct distribution of deliveries so that supplies and equipment required by students and staff are available when needed; be responsible for cleaning supplies, equipment and spares, and to update the records relating to them. • To manage effectively the duties of Buildings and Facilities staff in the areas of accommodation and resources, recruiting and providing induction to new staff within the areas of responsibility. • To oversee and plan, including training, the work of the Buildings & Facilities staff, to cover a wide range of repairs and maintenance work as required. • To provide appropriate support for Buildings and Facilities staff as required; to be hands on and provide cover, as required, for members of the team. • To promote teamwork and to motivate staff to ensure effective working relationships. • To carry out supervisory duties to ensure a good working atmosphere and encouraging team spirit,
ensuring good timekeeping, dealing with individual and group issues, and seeing that work is completed correctly, promptly to a high standard. • To operate a shift system and make adjustments as required so as to provide cover and arrange additional working as necessary. • To be available to work flexible hours, including early mornings, evenings and occasional weekends, as the operational needs of the Trust require. • To review the work of Buildings & Facilities staff regularly and agree individual action plans. • To advise on Buildings & Facilities staffing needs, determine working arrangements to meet the needs of the academy and Trust, within budgetary provision, design job descriptions, person specifications, and assist with the recruitment of relevant staff. • To manage, audit and review the CHAT cleaning staff as well as external agency cleaners. • Ensure all cleaners are well trained and meeting the standards required for a clean, healthy and safe environment in line with COSHH, IOSH and NEBOSH.
Health & Safety including security and welfare • As the designated competent person
• To establish, monitor and evaluate risk assessments within the areas of specific responsibility. • To take responsibility for site security and ensure out of normal hours service for locking/unlocking, ensuring the provision of suitable keys as appropriate. • To organise and be part of the call-out rota to respond in the event of an out-of-hours emergency, ensuring an effective response to meet operational needs i.e. heating failures, breakdowns, and security issues and be a key holder to attend site if required. • To co-ordinate, develop and Chair the Trust’s Health & Safety committee.
for health and safety, to ensure that the relevant legislation and good practices are continually observed, implemented and improved. • To be responsible for leading, developing, implementing, auditing and reviewing the MAT Health & Safety management systems, and provide advice to ensure that students, staff and visitors are provided with facilities that are safe and fit for purpose. • To develop, review and implement MAT Estates & Facilities Policies and Procedures concerning Health and Safety (including risk/ emergency management and business continuity), ensuring they are relevant, updated and comply with all relevant legislation and are implemented consistently across all academies. • To promote and monitor safe working practices within the MAT and to provide regular reports to Senior Management. • To actively monitor developments and changes in legislation in respect of health and safety requirements and advise on appropriate action as required.
• To ensure the security of MAT resources and accommodation
including the operation of fire, smoke and intruder alarms, emergency key holder responsibilities and risk management.
General Maintenance and Capital Works
• To lead on the development and implementation of the MAT- wide estate development strate- gy, ensuring that plans are consistent with the aims and objectives set within each academy development plan and the Trust strategy. • To ensure that where additional funding is available for capital works, that those opportunities are identified and that effective bids are submitted correctly and on time to maximise the amount of resources available to the academies. • To manage the tendering, letting, implementation and snagging of all capital projects so that they are completed to time and budget and are fit for purpose. • To prepare and manage an effective Planned Preventative Maintenance programme across the MAT estate.
• To be the lead person coordinating major projects liaising with advisors, bid writers and contractors and ensuring all CDM regulations are met. • To establish, monitor and review a list of contractors for minor works including the provision of predetermined pricing/specifications as appropriate. • To develop and monitor systems relating to minor maintenance/health and safety/accommodation/ resources requests from staff (using Every). • To be responsible for developing and maintaining a programme of electrical testing of portable items of electrical equipment, including relevant record keeping. • To be responsible for Trust Grounds Maintenance contracts including tree management plan and periodic inspections.
Stronger Together.
Finance & Management
• To work with the Headteacher(s) and key staff in each academy and the Trust Central Team to ensure that the budg- ets for Estates & Facilities are prepared correctly and that information is made available so that current and future ex- penditure is recorded and monitored. Report regularly to the CEO, immedi- ately highlighting any budget issues/ pressures and the measures taken to deal with them. • To liaise with the Local Authority, Ed- ucation & Skills Funding Agency, De- partment for Education, Insurance Bro- kers and a variety of other third parties as necessary. • To manage the procurement of MAT- wide contracts ensuring that value for money is achieved via competitive ten- der in compliance with the Academies Financial Handbook and CHAT Financial Procedures. • To monitor and manage the MAT-wide contracts ensuring the contracts deliver service to specified standards.
• To plan and monitor the expenditure of the relevant allocated budgets. • To develop a five year budgeted plan in line with the Trust strategy and objectives. • To ensure that regular checks of buildings, grounds, furniture and fittings are undertaken and to take ap- propriate action, which will include ad- vising Senior Management on t e c h - nical issues, financial and budgetary implications. • To obtain when necessary financial estimates relating to necessary work and advise senior management accordingly. • To ensure that orders placed for approved contractors/site works/ser- vices are in accordance with a p - proved procedures, specifications, timescales and that the work is supervised and completed satisfactorily.
General Maintenance and Capital Other duties
• To work with the finance team and lettings officer to establish and manage a lettings policy that maximises revenue for the MAT.
• To be jointly responsible for generating Lettings Income.
• To be responsible for staffing and security arrangements concerning lettings and events on sites. • To take the lead in ensuring the smooth running of Trust vehicles, to manage the minibus fleet, ensuring regular maintenance, servicing and repairs are carried out as needed, and compliance with legal requirements. • To work with the CHAT Medical officer to record the activities of First Aiders and retain appropriate records for reporting to Governors and Trustees. • To manage the Grounds Contracts and outsourced provision across the MAT. • Provide support to the Catering function across the trust working closely with the Head of Catering. • To maintain an asset inventory (excluding IT equipment) across the MAT. • Support and work with the Head of Business and Admin and CEO with project work as required. • To undertake other reasonable duties as directed by your line manager
l WoSrtkasndards/Quality Assurance (and additional responsibilities) To participate in the MAT’s Professional Development activities and performance management activities as required, and the development review process both in terms of self and other staff as appropriate.
• To promote equal opportunities and celebrate diversity in all aspects of the academy • To play a full part in the life of the Academy community, to support its distinctive aim and ethos and to encourage staff and students to follow this example • To show a record of excellent attendance and punctuality • To adhere to the Academy’s staff dress code and uniform at all times • To report any poor or dangerous behaviour by students to senior staff or the Headteacher • To report any potentially hazardous actions by staff to the Headteacher immediately
• To embrace developments in digital technology to assist in the completion and maintenance of the Academies daily schedule of work. • Adhere at all times to professional business standards • Courtesy and efficiency in line with the ethos of the Trust. • Smart professional appearance at all times
• Uphold the Trust’s staff code of conduct.
Stronger Together.
General Maintenance and Capital Works Oth r duties Person Specification
Experience Essential • Previous estates, facilities, security or relevant experience • Evidence of managing teams effectively • Sound knowledge and understanding of Health & Safety regulations, policy and practices • Good working knowledge of ICT and Microsoft Office including Spreadsheets • Working knowledge of industry software systems for facilities and asset management • Experience of contract administration • Construction and building development experience Desirable • Previous school/educational experience • Multi-site management
Qualifications Essential
• Good standard of education including; A Levels, Degree or Professional Qualifications such as MBIFM Level 5 or above • Hold (or committed to obtaining) an IOSH/NEBOSH qualification or equivalent • A willingness to learn new skills, complete training and contribute ideas • Hold or undertake training for first aid certification Desirable • Project management qualification • Professional CPD courses
Personal qualities, abilities and skills
Essential • Ability to prioritise, plan and organise with thorough attention to detail • Ability to plan several steps ahead to deliver medium and long term goals and objectives • Ability to manage time effectively, to meet multiple deadlines, changing priorities and work under pressure • Ability to take responsibility and work on own initiative • Ability to effectively lead staff working across several sites • Ability to procure contract services, evaluate performance and negotiate solutions with supplier • Good ICT skills with the capacity to learn to use new systems and software • Good communication skills, both oral and written, including presentational skills • Ability to form good working relationships both within the Trust and with external bodies and suppliers
• Ability to be discreet and maintain confidentiality; awareness of data protection issues • Understanding of the educational environment • Commitment to the aims of the Academies working together as a Trust • Self-motivated with drive, initiative and high degree of pro-activity • A flexible and proactive approach • Ability to respond and manage change • Team player, commitment to working as a positive and constructive team member • Strategic and analytical thinking • Organisation wide holistic approach • Full driving license with access to a vehicle • Willingness to undertake training to improve skills base or adapt to changing circumstances • Commitment to Equal Opportunities • Understand and comply with GDPR
APPLICATION PROCESS
Applications should consist of a CV and covering statement outlining key matching experience and rationale for applying for the post. Applications should be sent to our retained recruitment advisor, The Management Recruitment Group, for the attention of: Rob Cullum E: rob.cullum@mrgpeople.co.uk T: 020 3692 9900 M: 07973 193 785 Closing date for applications is 11:59pm on Sunday 1st November 2020. First-stage interviews will take place week commencing Monday 16th November 2020, with successful candidates being invited to a final interview week commending Monday 23rd November 2020.
It is essential that you are available for interview during these weeks.
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