Head of Estates and Facilities Candidate Information Pack
Contents
Page 4 The Estate
Page 5 Buildings
Page 5 Job Profile
Page 3 Welcome
Page 5 Person Specification
Page 5 Application Process
WELCOME TO BEDALES SCHOOL Bedales was founded by John Haden Badley in 1893 to be a humane alternative to the authoritarian regimes typical of late-Victorian public schools. The school became fully co-educational in 1898; students were given a formal voice by 1916, when the School Council was formed. Located in 120 acres of farmland, woods, orchards and playing fields, students still follow John Badley’s ideal of educating ‘head, hand and heart’. The Memorial Library and adjoining Lupton Hall (the original assembly hall) are Grade-1 listed arts and crafts buildings. The Bedales Theatre (1998) and Orchard Building (2005) have both won awards for the quality and originality of their architecture. We opened a new and award-winning Art & Design building in 2016 to create an artistic heart of the school adjacent to Outdoor Work where creativity, ingenuity and intelligence can flower. A focus on the development of intelligence, initiative and individuality remains strong to this day, with students studying a broad curriculum across the schools.
Bedales was founded by John Haden Badley in 1893 to be a humane alternative to
the authoritarian regimes typical of late-Victorian public schools.
ABOUT THE ESTATE
JH Badley, founder of Bedales, moved the school to rural Hampshire in 1900 because the lease on the original school house was expiring so that students could continue to benefit from clean air and a close connection to the landscape.
The 120-acre estate includes playing fields, orchards, woodland, pasture and a nature reserve; the countryside comes right to the heart of the schools.
An eclectic mix of buildings adds to the charm of the setting; they range from the modern, custom-designed classrooms at Dunhurst and Dunannie through to the grade-1 listed Lupton Hall and Memorial Library at Bedales (designed by Ernest Gimson and completed in 1921), and two, contemporary, award-winning buildings - Olivier Theatre (1997) and the Orchard Building (2005). Bedales’ stunning new Art & Design Building was completed in 2016 (view photos and film). The three schools share the following facilities: • Full-size, floodlit Astroturf (twelve tennis courts in the summer term) • Sports hall with the floor space to take eight badminton courts and equipped with indoor cricket nets • Superb modern indoor swimming pool • Two gymnasiums • Multi-gym • Six hard floodlit netball/tennis courts • Numerous grass pitches (17 acres of playing fields), incorporating cricket and football pitches. • The Sam Banks Pavilion - a timber framed barn completed in 2013, and constructed by members of the Bedales community • Bedales has exceptional IT facilities with wireless coverage across the campus and students can have their own laptops configured for use with the school system The stunning Bedales estate has evolved over the last century with an eclectic mix of beautiful and architecturally significant buildings. While they do not define the school, as our community does, buildings certainly contribute an immeasurable amount to life at Bedales. Many of the school’s developments have been funded by generous donations made by people whose lives have been touched by the school, for example, the Art & Design Building and the Sam Banks Pavilion.
BUILDINGS AT BEDALES
1893-1900 The School’s Foundation In 1900, the school moved its possessions by horse-drawn wagons and by train from their rented house, called ‘Bedales’ in Lindfield, near Haywards Heath to their new home. The school’s founder, John Haden Badley, had raised money through a sale of a property and through the generosity of his sisters to fund the purchase of Steephurst Farm near Petersfield. These 150 acres of sandy soil, oak and pine woods lay around a redbrick house, Steephurst and nearby lay a scattering of farm buildings and cottages. Funded again by his long suffering and munificent sisters - what an expensive baby brother to have - Badley set about erecting the New Buildings complete with servants hall to designs by E P Warren, who had recently been working for the author Henry James in Rye; it was built in the Jacobethan style and had a soaring oversize oriel window 40 feet high.
1921 Memorial Library The Great War killed young Bedalians in a way that shocked the school to the core. Boys who had been playing cricket in June were dead in November in the mud of Flanders. Badley wanted to commemorate these students but felt a library a more fitting memorial than the more predictable chapel. He commissioned Ernest Gimson to build in the style he had initiated in the New Hall, later the Lupton Hall, next door. The boldly engineered green oak frame twisting and cracking as it dried was sawn in a pit on site and it is one of the most remarkable libraries in Britain, rightly listed as Grade 1. The original estimates for its cost were to be £7,000, but this escalated to an alarming £13,800. It was funded charitably. Badley wrote in an early appeal, “A subscription list will be opened and a treasurer appointed, so that all who wish may help in this memorial to those whom we have lost, in whose honour nothing could be more fitting.”
1981 Sotherington Barn The Earl of Selborne offered the school an eighteenth century timber framed barn no longer suitable for modern agriculture. Under the inspirational leadership of the visionary Head of Outdoor Work, John Rogers, a team of students supervised by master builder Charlie Brentnall dismantled the building and re-erected the barn in the field behind the estate yard, the first of several such projects. This was funded entirely by donations and cost £30,000. Removing eight tonnes of old thatch and numbering every one of the 300 pieces of timber occupied 154 students, 15 Old Bedalians and 21 members of staff.
BUILDINGS AT BEDALES
1996 Bedales Theatre Designed by Feilden Clegg Bradley Studios (who also designed the new Art & Design building) the Theatre was opened in 1996 and immediately won a Royal Institute of British Architects (RIBA) Award. An early example of combined modern technologies and oak framing this most exciting of spaces is used for plays, lectures, meetings, concerts and rock shows. A charitable appeal funded £800k towards the overall cost of £1.5m and students took part in the construction of the magnificent timber framed construction.
1994 Boys’ Flat Changes in boarding, the provision of a separate 6.2 house and the growing number of students in the school in general led to Boys’ Flat moving to new accommodation. The large free form block with Arts and Crafts parentage, if not actual construction, was designed by RIBA Gold medallist and Hampshire County Architect Sir Colin Stansfield Smith. There are 30 dorms which range in size from 2-6 bedded rooms and many communal spaces such as common/ games rooms and a kitchen. Boys’ Flat is built around a large courtyard and garden which is a quiet area to relax after the school day and where barbecues are regularly held.
2006 Orchard Building The Orchard Building housing teaching and administration was opened in 2006. The architects, Walters & Cohen looked to the rich history of Arts and Crafts buildings and rural landscape of Bedales. This large range of three storey buildings defines the North side of the Orchard, the summer social centre of the school. They were returning to an unrealised plan of Gimson’s 1921 scheme for a rural Oxbridge quad. Its use of handmade brick, timber and larch cladding puts it well within the Arts and Crafts language of the school while remaining rigorously in its period. The £7.5m cost was financed predominately through a bank loan.
BUILDINGS AT BEDALES
2013 Sam Banks Pavilion A cricket pavilion, dedicated to the memory of Old Bedalian Sam Banks, is the latest timber framed building on the estate, designed and built by OBs. English Oak was used in the muscular trusses; they were cut and jointed by current students under the supervision of experienced oak framers, Gabriel Langlands and John and Henry Russell. The building, with a wrap around veranda, is roofed in cedar shingles fitted by students and staff, including Graham and Louise Banks. The unplaned fir boards that clad the structure and the oak floorboards complete a powerful and robust structure. The cost of £140,000 was funded through a combination of a parent and student fundraising drive, led by the Bedales, Dunhurst and Dunannie Parents’ Associations, a legacy generously left to the school and the school’s own resources.
MAIN AREAS OF RESPONSIBILITY Staff, Teamwork & Motivation
JOB PROFILE
Estates and Facilities is a multi-disciplinary department providing a comprehensive estate planning and management service, and a range of facilities support services, in order to ensure that the School’s land and property assets are capable of supporting academic and other business of the School safely, effectively and efficiently. The Head of Estates and Facilities is responsible to the Bursar for the management and leadership of the department under tight budgetary control and whilst ensuring compliance with legislation and regulations to ensure the safety of staff, students and visitors at the School. The post requires strategic vision, management expertise and practical experience to lead and manage maintaining and enhancing the School estate and in providing a wide range of services across the three Bedales Schools.
• Ensure the provision or strategic leadership for, and the effective management of the department through ensuring all the teams within Estates interact appropriately and work collaboratively towards the common goals of the school • Undertake the line management of the Estates and Facilities Core Management Team of senior staff – as displayed in the organisation chart - who are responsible for staff within their specialist functions. Take responsibility for the division of duties within the management team, allocating tasks and projects and providing for training and professional development. • Provide leadership and act as a role model and exemplar to all staff within the department, working with the relevant managers to ensure that the necessary skills and competency levels are in place, developed or acquired within each team and that a strong service ethos is instilled and maintained • Keep the departmental skill mix under review to ensure the department is able to operate effectively in all aspects of its estate and facilities management activities and procure in-house or contracted resources as necessary • Review and monitor the working practices of the departments to ensure the timely delivery of the highest standards of workmanship and customer service • Ensure that the School’s obligations with regard to Health & Safety at Work are met through staff training and development • Provide strategic leadership and direct management control of large teams of staff involved in a broad range of key functions including the management and co-ordination of major strategic capital projects, the programme of reactive and long term maintenance programmes, all elements of the operations and services infrastructure of the management and analysis of space utilisation, the maintenance and upgrading of key data systems relating to the estate, carbon management projects and health and safety • Leadership of major project teams involving the chairing of meetings of senior technical project staff and consultants both external and internal to the school
JOB PROFILE (Continued)
Communication
• Work constructively with a wide range of staff in pursuit of the School’s objectives and fulfilment of its plans
• Communicate with a wide range of external individuals and organisations including the Health & Safety Executive, technical contractors and architects
• Build close working relationships with the Senior Management Team and senior administrative and academic colleagues and to nurture a strong sense of teamwork among managers and staff in the Estates and Facilities Department
• Contribute effectively to the school’s strategic and corporate planning processes, with special reference to the physical environment and the physical resources strategy, in the context of supporting the school’s teaching, residential and other business activities
• Liaise closely with senior staff in the planning and consultation processes relating to strategic and major operational developments within Estates and Facilities and to communicate such plans and activities in a range of school forums
• Keep under review developments at national and international levels relating to estates and facilities management, to assess their implication for the school and disseminate information and ideas within the school as appropriate
Budgets
• Prepare and submit annual budgets for the Bursar’s approval
• Exercise strict financial controls of departmental expenditure, to include the monitoring and reporting against approved budget allowances on a monthly basis
• Oversee the system for the purchase, control and monitoring of stock materials
• Adhere to the schools Financial Procedures, including competitive tendering and price comparison processes in order to obtain the best value to the school
JOB PROFILE (Continued)
Compliance
• Ensure the school’s obligations with regard to regulatory compliance and best practice are met through testing and certification of services installations and equipment
• Keep up to date with knowledge and awareness of compliance and disseminate the information to relevant departments and staff
• Maintain necessary records for inspection and insurance purposes
• Ensure that repairs of maintenance works of a Health & Safety nature are dealt with as a matter of priority
• Ensure that departments within the Estates function are operating safely and that risk assessments are current and adhered to
Health & Safety and Fire Management
In conjunction with the Health & Safety and Compliance Manager; • ensure that the School’s Health and Safety Policy, Health and Safety Arrangements, Health and Safety Staff Handbook and Building Files are appropriate and where relevant that practice reflects these;
• develop and update the school’s rolling building inspection process and take appropriate actions arising from it;
• ensure the fire policy and fire evacuation procedures are kept up to date;
• take responsibility for the fire safety systems and the fire response procedures, including leading the fire response team;
• ensure the Fire Risk Assessment and fire plans are kept up to date and renewed as required;
• ensure the recommendations of FRAs are acted upon and kept under review.
JOB PROFILE (Continued)
Maintenance
• Oversee the management of the Maintenance department
• Be responsible for the repair, maintenance and improvement of all school buildings and facilities
• Write, develop and keep updated a planned annual and five year rolling maintenance programme
• Be responsible for the maintenance of accurate records, plans, drawings and Operation & Maintenance Manuals relating to the schools buildings, plant and services infrastructure
• Carry out of commission conditions surveys every five years on the school buildings in order to provide advice and to informed the planned maintenance and refurbishment programme
• Develop, monitor and manage the schools electronic helpdesk for reporting repairs and maintenance requests
• Establish the schools needs and priorities, instructing work to be carried out and then monitoring the standards achieved, timeframe and keeping staff informed of work in progress
• Achieve repairs and maintenance works in-house, on the basis of cost effectiveness and efficiency
Grounds, Sport pitches and gardens
• Oversee the management of the Garden and Grounds Department
• Regularly liaise with the Director of Sport and the Garden and Grounds Manager to ensure that the provision and quality of sports pitches meets requirements
• Lead and manage the development and improvement of the gardens and grounds on site
• Take responsibility for the management of trees on the Estate including obtaining bi-annual tree condition surveys and ensuring recommendations are acted upon
JOB PROFILE (Continued)
Utilities and Waste Management
• Arrange the purchase of utilities via the schools approved utility brokers
• Manage the consumption of energy and water by prudent housekeeping, monitoring meters and maintenance of plant in order to minimise operational costs
• Consider, develop and implement a whole school environmental policy
• Seek ways of achieving more efficient methods of lighting, heating and use of plat and equipment, with a view to reducing consumption and costs by taking advantage of relevant technologies
• Oversee the removal of waste associated with Estates tasks, and ensuring that the necessary procedures are followed
Projects
• Work with the Bursar, the Governors and appropriate member of the Senior Leadership Team and professional advisors on strategic planning matters which relate to the strategic development of the school
• Prepare plans for improvements, extensions or new construction including the selection and appointment of professional consultants and oversight of their performance
• Appoint architects, consultants and contractors as appropriate, following the schools purchasing policy and to monitor the work of contractors
• Ensure that a competent Principal Designer and a competent Principal Contractor are appointed where the CDM regulations apply to projects undertaken at the School
• Obtain necessary advice and permissions in relation to building regulations, listed building consent, planning consent and fire authority approvals
• Be the schools nominated contact and liaison officer for overseeing capital projects throughout the detailed planning stages, procurement , works on suite and handover
• Manage all minor works projects including coordination of all services, fixed furniture and equipment
• Prepare budget requirements for anticipated projects, improvements and replacement of major plan and equipment
JOB PROFILE (Continued)
Miscellaneous
• Oversee the procurement and arrangement for the maintenance of all the School vehicles, including agricultural, grounds and woodlands machinery
• Oversee the management of the letting of spare capacity either pursuant of public benefit or as income generation for the School.
• Manage and mentor the LETS Manager in the effective delivery of lettings.
• Oversee the Schools’ Maintenance Property Register of Major Assets.
Self Development
• Progress and develop in the role through full participation in and co-operation with any training, coaching and support offered in conjunction with the role
• Attend training sessions as and when required to ensure compliance with Health & Safety, Safeguarding, School Policies and procedures or other training programmes as directed
Health & Safety as a Member of Staff
• Adhere to the School Health and Safety policy
• Ensure daily adherence to the School Health & Safety standards
• Work in accordance with the manual handling regulations ensuring risk assessments are adhered to
Interaction with Pupils
• As the role involves unsupervised & regular contact and interaction with pupils during the course of undertaking normal duties on a day-to-day basis, in a variety of settings, all post holders are expected to adhere to and fully comply with the school Safeguarding Policy
JOB PROFILE (Continued)
Support for the School
• Read, understand and abide by the latest KCSIE statutory guidance and the school’s safeguarding policy and staff code of conduct. All employees are required to complete an annual self-declaration in relation to their suitability to work with children. Queries about these documents are encouraged and should be directed to the Designated Safeguarding Lead in the first instance
• Be aware of and comply with the school’s policies and procedures relating to equal opportunities, dignity at work, health, safety and security, confidentiality and data protection, reporting any concerns to an appropriate person
• Contribute to the overall ethos, work and aims of the school
• Establish constructive and positive working relationships with staff, pupils, parents, Governors and external agencies and contacts of the School
PERSON SPECIFICATION
Qualifications Education & Training • A relevant professional qualification in construction, construction management, engineering, estates, facilities or property management • Member of a relevant professional institution (e.g. RICS, BIFM) • Good verbal, communication and written English comprehension skills • Proficient IT skills/ability to be self-sufficient in terms of administration including use of databases • Desirable - Health & Safety Qualifications (NEBOSH General Certificates or equivalent) Experience • Previous experience in a comparable role at a senior level, managing a property and estates portfolio • Experience of managing a team from a range of professions and / or trades • Experience in project management and delivering large scale capital works programmes within set timeframes • Desirable - Experience of working within an educational setting Skills & Abilities • Effective leader • Ability to work collaboratively with others and effectively as a team • Demonstrates good interpersonal skills with the ability to communicate with managers, staff, pupils, parents and suppliers in a professional manner • Communicates effectively both orally and in writing • Possesses tact and discretion • Demonstrates effective organisational and administration skills • Ability to plan multiple priorities under pressure and to tight deadlines. • Demonstrates patience and the ability to remain calm even in challenging situations • Is a flexible and adaptable to the demands of the role • Demonstrates the ability to form and maintain appropriate relationships and personal boundaries with young people • Demonstrates commitment to the personal welfare and safeguarding of children Other • Identifies with Bedales values and ethos • promotes equality and diversity in working practices • Has the personal attributes required to support and uphold a culture of safeguarding and protecting children Knowledge • Health & Safety • Regulatory legislation for schools including safeguarding of children • Good working knowledge of Outlook, Word, Excel
OUTLINE TERMS & CONDITIONS
The working day will normally be 8:00am to 5:00pm, Monday to Friday, together with such hours as reasonably required to ensure the efficient discharge of duties. A competitive salary, commensurate with the demands of the appointment, will be offered to the successful applicant. As a boarding environment, the school has plenty of facilities that are available to staff and their families, including an indoor swimming pool, sports hall and gym as well as extensive grounds and sports pitches for walking and playing. Other staff benefits include free meals during term time and refreshments during the working day, discounted rates for visiting productions and performances in the theatre, participation in activities such as yoga and mindfulness, counselling and health advice from the school’s medical team.
The successful applicant will be eligible to be a member of the Stakeholder Pension Scheme.
APPLICATION PROCESS For a confidential conversation please contact our advisor Michael Hewlett of The Management Recruitment Group on E: michael.hewlett@mrgpeople.co.uk T: 020 8892 0115. Applications should consist of a comprehensive CV (of not more than 4 pages) and a relevant projects list (not more than 2 pages, to include project type, value and contract type).
Applications should be sent to; michael.hewlett@mrgpeople.co.uk
www.mrgpeople.co.uk
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