FACILITIES MANAGER CANDIDATE PACK
The School..............................................3 Job Description.....................................10 Job Specification..................................14 Benefits Package..................................15 Application Proces s.............................16
The School St Benedict’s is London’s leading independent, Catholic, co-educational school. The school is a successful blend of the traditional and the progressive; proud of its heritage but also forward thinking and innovative. Within a caring, happy community, our pupils thrive, benefiting from a seamless education which can begin at the age of 3 and continue through to the Sixth Form. This has been another very successful year for St Benedict’s, which continues to go from strength to strength. Examination results A level results at St Benedict’s, published in August 2019, were very strong: 42% of results were the top A*-A grades, which makes these the best set of top A level grades achieved at the school for the last 6 years. 71.3% of examinations this year were graded A*-B. GCSE results this year were also very good. Our candidates scored the grades 9-7, equivalent to A*-A, in 58.3% of exams and top grades 9-8, equivalent to A*, in 36.9% of exams. Nine of our students achieved straight 9/8 grades (equivalent to straight A* grades), and 27 of them, almost a quarter of the year group, achieved straight 9-7 grades (equivalent to straight A*/A grades). These are among the best GCSE results ever achieved at St Benedict’s.
Academic opportunities and successes Six St Benedict’s students received Oxbridge offers this year, 3 for Oxford and 3 for Cambridge. Moreover, government league tables published in February 2019 ranked St Benedict’s in the top 5% of all schools in the country for ‘value added’ at A level. This is better than any other state or independent school in West London. The academic curriculum at St Benedict’s is designed above all to promote a love of learning, and to encourage intellectual curiosity and openness to new ideas. The Helikon Centre for Academic Challenge continues to be an inspiring, lively hub for pupils at the school, where talks, discussions and workshops take place every week. As part of its work, Middle and Upper School pupils have this year conducted research projects as diverse as the Trojan War, ancient China, and the nature of memory. The school’s Thinking Forum has considered a wide range of topics this year, including: “Giving to Charity at Christmas should be compulsory”, “Does Prison work?” and “Is anything worth dying for?”
St Benedict’s pupils have continued to have access to a wide range of talks and presentations. These have included talks by Professor Averil McDonald, who spoke about electric cars, recyclable plastics and careers in STEM, Lord Duncan of Springbank, who gave an insight into the workings of the EU and the House of Lords, and Professor Francis Campbell, who gave a sobering talk about UK-Irish relations in the wake of Brexit. Particularly well-known speakers at St Benedict’s this year have included the historian and broadcaster Michael Wood on Why the Anglo-Saxons matter, and the Art Historian, Andrew Graham-Dixon, on Classical art.
The offer of Project Qualifications is also an important part of our strategy to develop research skills and intellectual curiosity. Many in the Lower 6th undertake the EPQ, and this year a number in the Upper 4th have also presented very impressive EPQ projects. Opportunities for personal development St Benedict’s offers its students a very wide range of co-curricular opportunities, which develop talent and promote confidence and resilience. For the second year in a row, the Duke of Edinburgh’s award scheme at St Benedict’s has enjoyed record participation and achievement. During 2018/19, St Benedict’s pupils qualified for a total of 189 Gold, Silver and Bronze awards. The St Benedict’s combined cadet force (CCF), which also welcomes a number of pupils from neighbouring Cardinal Wiseman Catholic High School, had a record number of 62 new recruits during 2018/19. The performing arts at St Benedict’s has seen a number of impressive productions during the year. In February 2019, the school put on the musical Les Miserables, which was appreciated for its particularly powerful individual vocal performances and for the strength of the chorus singing. In June 2019, the Middle School school production of Grimm’s Tales was also very well-received. The school choirs and orchestra have put on a range of concerts this year. Of particular note was the impressive concert of Mozart’s music at St John’s Smith Square in March 2019, when the programme included Mozart’s Haffner Symphony, his Requiem and his Clarinet Concerto. More than sixty St Benedict’s musicians also took part in a very successful tour to Sorrento in southern Italy in July 2019. Individual and team sports continue to be a strong feature of life at St Benedict’s. As well as the range of fixtures played against other schools, 2018/19 has seen the introduction of a wider range of lunchtime sporting opportunities, including house leagues in five-a-side football, basketball, handball and badminton.
Outreach and voluntary service
Central to our Catholic ethos is a desire to be of service to each other at school and also in the wider community.
This year, the school’s extensive voluntary service programme has included:
• The pupil mentoring programme has been developed significantly this year, so that older pupils offer support and advice to their younger peers • Members of the SVP have hosted parties each term for elderly people, and have helped out in a homeless shelter at weekends • The Lourdes Pilgrimage took 20 of our students to France at Easter, where they helped disabled pilgrims of all ages • House charity days have raised funds for St Mungo’s, Young Minds, and the Foundation of Goodness in Sri Lanka • On the school’s patronal feast day, St Benedict’s Day, pupils undertook fundraising activities and raised significant sums for four charities: The Passage, Mary’s Meals, Aid to the Church in Need and Papyrus
Junior School and Nursery
Junior School children engaged in stimulating creative curriculum topics, including Tap Tap Bang Bang! (Construction); Fire Fire! (The Great Fire of London); We’ll Meet Again (The Second World War); Ice Worlds (Antarctica); Animal Magic (learning about animals and how to care for them); Tales of the Riverbank (Life along canals and rivers); Out of the Egg (Dinosaurs; & growth and change); and Out of Africa (African History), to name but a few of the topics that were studied. Acceleration, challenge and enrichment have also been provided through learning activities such as SCQ (School Challenge Quest), the annual SATIPS General Knowledge Quiz, a Science Competition at Aldenham School, and the Delancey UK Chess Challenge. The Art Exhibition, Book Week and Mathematics Week activities were once again highly successful. For a second consecutive year, a video showcasing the art work of Junior School pupils was included in the Take One Picture art exhibition hosted by The National Gallery, focusing upon the inspiration provided by Joseph Wright of Derby’s An Experiment on a Bird in the Air Pump.
The number of co-curricular activities open to Junior School pupils is extensive. Hobbies range from Badminton to the Current Affairs Club to Dance to Debating to Fencing to Football to the Chinese Dragons Club to Groovy Greeks & Rotten Romans to Skateboarding and beyond. The children have also had many opportunities to engage in dance (e.g. the annual St Benedict’s Dance Show), drama (e.g. the Form 2 production of Bugsy Malone), music concerts (including the annual Music Festival Finalists’ Concert) and sports fixtures (athletics; cricket; fencing; hockey; netball; rugby; and swimming). St Benedict’s hosted an U10 Hockey tournament (for girls), an U11 Cricket tournament and an U10 High 5 netball tournament (for girls). Alas, the U11 Rugby Sevens Tournament (U11 Boys) was cancelled due to poor weather and waterlogged pitches. The boys’ senior swimming squad competed in the National Swimming Championship (English Schools’ Swimming Association) held in Sheffield. Upper Key Stage 2 pupils benefited hugely from cookery classes provided by the Royal Academy of Culinary Arts as part of their Adopt a School programme.
Activities, such the WiseUp Leadership and Teambuilding Day (Form 2 and Form 1) the PGL trip (Upper Prep), the French trip to Normandy (Form 1), the Outward Bound activities in the Lake District (Form 2) and the Ski Trip (Form 2) complement the termly school trips to enrich the learning experience of the children. Charity fundraising was organised for Aid to the Church in Need; Caritas, Mary’s Meals; Teenage Cancer Trust; and The Sick Children’s Trust. We were also privileged to welcome Joe Simpson (Wasps, Gloucester and England Rugby Union Scrum Half) to the Junior School Prize Giving, who gave an uplifting address about the importance of community and being empathetic. St Bernard’s On 1st January 2019 St Benedict’s School also took on responsibility for St Bernard’s Preparatory School, Slough. The Governors of St Benedict’s are now therefore also the proprietors and charitable trustees of St Bernard’s. There are significant opportunities for the sharing of good educational practice between St Benedict’s Junior School and St Bernard’s Preparatory School. This acquisition also offers opportunities for economies of scale.
Buildings and Facilities We continue to refurbish and upgrade facilities for the benefit of our students. Over the past year, eight further classrooms have been renovated, landscaping work has been carried out to the side of the main playground, and the student café has been significantly enhanced by a beautiful new skylight. We have also completed the second stage of important drainage work to prevent flooding at our Perivale sports ground. Future plans include further renovations, including classrooms and communal areas, and the clubhouse at our Perivale sports ground. We will also install floodlights to the all-weather pitch at our sports ground.
Future strategy We are currently implementing the three year strategic plan agreed by the Governors in 2017. The school’s aim is to become the independent and Catholic school of choice in West London. We will achieve this by supporting all pupils to achieve their academic potential, and to enjoy a full co-curricular life, in a school which develops individual gifts and strengths. Significant steps have been taken in implementing this agreed strategy.
Andrew Johnson Headmaster
Job Description
The Post
The Facilities Manager reports to the Estates Director.
The Facilities Manager is to ensure that the School’s premises are well managed and maintained providing excellent facilities for school, community and commercial use with a safe environment for all. This covers the main School site as well as other sites including the Sports Field and residential houses. The Facilities Manager is to promote the ethos and well-being of the School as determined by the Headmaster, in particular with regard to neatness, cleanliness, orderliness, presentation and attractiveness. The Schools’ presentation to current and future parents, staff and pupils is of paramount importance. The Facilities Manager needs to recognise this and to respond promptly to directions emanating from Senior Managers and requests from staff. The Facilities Manager is to be physically fit, organised, forward thinking, adaptable, able to work at heights, be a good communicator and have attention to detail.
The Facilities Manager line manages:
• • •
Caretakers (Resident, Caretaker, Site and Weekend Caretakers)
Cleaning Supervisors
Lettings Supervisor contractor
Key Tasks and Responsibilities
1. Line Management Responsibilities Line manage staff, setting standards and objectives and carry out annual performance reviews with follow up reviews during the year. Address performance management issues as necessary.
• Oversee holiday and sickness record keeping in conjunction with the Estates Officer.
•
Recruit and train staff as required.
Caretaking
2.
• Ensure that the caretaking suits the needs of the School at all times.
Cleaning
3.
• Ensure that the cleaning operation provides a high standard service to cover all areas (internal and external) of the School including the Sports Field and communal areas of residential accommodation.
•
Manage recycling and waste disposal.
Estates Maintenance
4.
•
Manage work requests.
•
Respond to emergencies, including out of hours, as required.
Contractors
5.
• Ensure that all contracted works with a value greater than £5,000 are subject to tender action such that the final decision is supported by a minimum of 3 written quotations.
•
Produce specifications and tendering documents as required.
•
Ensure contractor competency prior to placing orders.
• Ensure contractors carry out the works as required in a safe manner.
Budgets and Invoices
6.
•
Formulate and work to budgets and authorise invoices as required.
Internal School Events
7.
• This can range from a classroom in use for a half hour meeting to a drama production being rehearsed and staged in the dining hall over four months. • Manage events from the initial booking enquiry to post event review liaising with the catering dept. to give an excellent outcome. • There will be a small requirement for weekend and evening working as necessary to support School events including the Open Morning and the Careers Fair.
External Lettings of School Property
8.
• This can range from an hour volleyball training session to a four day theatre production for disabled children to a wedding reception. Requests from external organisations are required in writing giving full details and are to be sanctioned by the Estates Director, Bursar or Headmaster.
• Manage events from initial booking enquiry to post event review to give an excellent outcome.
New Enterprises
9.
• Working closely with the Headmaster • oversee the newly started Summer Club and proposed Revision Clubs. • consider and arrange new enterprise opportunities. 10. Residential Accommodation Lettings • Manage this from the listing of accommodation, initial requests, approval by the Headmaster to proceed, letting agreements to the tenant moving out checks and accommodation maintenance. 11. Inspections • Carry out weekly inspections of the School estate to highlight safety, condition and cleanliness issues and take the appropriate remedial action.
12. Health & Safety (H&S) & Compliance
• Develop and implement processes, procedures and systems to ensure the Dept. meets its H&S obligations.
•
Carry out certain roles within fire evacuations etc.
• Work with the Estates Director to ensure that the site meets all requirements under the Independent Schools Standards Regulations and ensure preparedness for an inspection.
13. Planned Maintenance and Projects
• Hold and maintain accurate and accessible records of all maintenance, and develop a robust system for ensuring periodic maintenance and inspection requirements are completed before expiration. • Manage allocated projects complying with the CDM Regulations and budgets. 14. Mechanical, Electrical and BMS Systems
•
Manage these systems. BMS system used is Trend.
15. Key system - control, issues and storage
• All keys borrowed are to be signed out and then back in and key boxes are to be kept locked.
• Keys are not to be left out unattended (they must be supervised or locked away) and they must be returned to the key box each night. 16. Two Way Radios
•
Manage these as required.
17. Other matters
• Arrange licenses for the school operations including for provision of alcohol.
• Arrange purchasing with items being delivered rather than collected.
• Assist the Estates Director in the preparation of budgets and work to them.
• Attend Estates Committee meetings and arrange own dept. meetings as required.
• Assist the Estates Director in setting up an Estates Management Manual covering all parts of the Estates Dept. The essence of working within any successful team revolves around enthusiasm and willingness to co-operate wherever necessary within the team. The above points outline the principal duties involved. You may, however, be expected to carry out other duties as reasonably required or requested. Working Conditions and Remuneration Working conditions are excellent. The Facilities Manager will be in a shared office with ready access to the main estate. Core hours of work are Monday-Friday 7.30am to 4.30pm (with an hours unpaid lunch break). There may be a small requirement for weekend and evening working as necessary to support specific School events including the Open Morning and the Careers Fair. Salary will be competitive for the sector and based upon qualifications and experience. A first-rate benefits package includes a contributory work place pension, death in service benefit,
Job Specifiction
Education and Training
• BIFM Level 4 qualifications or equivalent such as City and Guilds are preferred. • NEBOSH Health and Safety qualified within the last 3 years is preferred. • A strong level of IT ability particularly in Word, Excel and Outlook. Knowledge and Experience • Previous facilities experience for a large estate or school site covering buildings and mechanical and electrical services. • A background in managing workplace Health and Safety and Fire Safety compliance. • A strong track record of successfully and effectively managing both minor works projects and small, yet diverse teams of people. The Facilities Manager will: • Demonstrate exceptional team leadership and management qualities. • Use reasoned and good judgment to make excellent decisions based on information gathered. • Demonstrate strong analytical competence through the gathering and organizing of data relevant to excellent decision-making. • Consider all pertinent facts and alternatives before deciding on the most appropriate course of action. • Set and maintain high performance standards and pay close attention to detail, accuracy and completeness. • Show concern for all aspects of the job and follow up on work outputs. • Display energy and enthusiasm in their approach to the role. • Maintain a high level of productivity and self-direction whilst taking personal responsibility for job performance and outcomes. • Complete work in a timely and consistent manner and be tenacious in pursuing works progression. • Plan and organise tasks and work responsibilities to achieve objectives, including setting priorities, scheduling activities and managing resources. • Organise and present information clearly and appropriately in both written and oral forms. Core Competencies •
Benefits Package
35 days holiday
Pension Scheme – 3% EE 5% ER
Free Lunch in our dining hall during Term Time
Free use of the School Gym
Cycle to Work Scheme
APPLICATION PROCESS
Applications should consist of a CV and covering statement outlining key matching experience and rationale for applying for the post.
Applications should be sent to our recruitment advisors at The Management Recruitment Group
Adam Spencer T: 0208 892 0115 M: 07989 435 960 E: adam.spencer@mrgpeople.co.uk
Applications will be reviewed and The Management Recruitment Group will undertake preliminary meetings with selected candidates during the week commencing 6th January 2020.
St Benedict’s School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
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