Thank you for viewing the 2025 Annual Report of the Office of the Clerk to the Commission!
ANNUAL REPORT 2025 CLERK TO COMMISSION
“An Act to create a Board of Commissioners of Roads and Revenues for the County of Fulton, and to define their powers and duties, and for other purposes, approved December 3rd, 1880, and to confer additional powers on said Board of Commissioners," and approved September 20, 1881, be and the same is hereby amended, so as to provide that the term of the Clerk of said Board of Commissioners of Roads and Revenues for Fulton County…” 1880-81 ga. laws (act no. 403), page 546
TABLE OF CONTENTS
1
MESSAGE FROM THE CLERK FULTON COUNTY DISTRICTS THE CLERK TO THE COMMISSION VISION & MISSION
2 3 4 5 6
LAWS
MEETING SUPPORT
ROLES & RESPONSIBILITIES LEGISLATIVE MANAGEMENT RECORD MANAGEMENT BOARD APPOINTMENTS CLERK STAFF BOARD OF COMMISSIONERS
7 9
10 11 13 17 18
THANK YOU
Annual Report 2025
The Clerk to the Commission | Page 1
MESSAGE FROM THE CLERK
We take great pride in our role as custodians of the Board of Commissioners’ official records. Maintaining accurate, accessible, and compliant documentation is fundamental to promoting transparency and public trust. Our adherence to the requirements of the Open Meetings Act and other governing laws ensures that the work of the Board is conducted openly and responsibly. In 2025, we continued to enhance our processes and services to better meet the needs of our stakeholders. By prioritizing innovation, accountability, and customer service, we have strengthened our ability to deliver timely and dependable support to both internal partners and the public. As we reflect on the accomplishments of 2025, we also look ahead with a focus on continuous improvement and excellence in public service. I extend my sincere appreciation to the Board of Commissioners, County leadership, and my dedicated staff for their collaboration and commitment throughout the year. Thank you for taking the time to review this report and for your continued confidence in the Office of the Clerk.
TONYA GRIER Clerk to the Commission
It is an honor to present the 2025 Annual Report for the Office of the Clerk to the Fulton County Board of Commissioners. This report reflects a year of dedicated service, operational progress, and a continued commitment to supporting the legislative process and the citizens we serve. Throughout 2025, our team remained committed to providing high-quality administrative services while strengthening engagement with both internal partners and the public. Our efforts have focused on improving openness, expanding access to information, and streamlining operations to better serve the community.
Annual Report 2025
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COMMISSION DISTRICTS FULTON COUNTY
Annual Report 2025
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THE CLERK TO THE COMMISSION
The Clerk to the Commission
is the official keeper of the County seal and records; and oversees extensive administrative and legislative operations on behalf of the Board of Commissioners. This is managed through the preparation and sounding of the agenda, researching legislative records, and maintaining an accurate account of all actions and records of the Board. works with various county departments and officials to conform contracts, prepare ordinances, resolutions and amendments for codification, and manage administrative and legislative functions. The Office of the Clerk to the Commission Fulton County Code of Laws, Article II, Division 2 Sec. 101-61. - Meeting times and places. All meetings of the Fulton County Board of Commissioners shall be held in the Assembly Hall of the Fulton County Government Center, 141 Pryor Street, S.W., Atlanta, Georgia 30303. In accordance with state law, the first meeting of the month shall be held without exception. In the event that there is no quorum present at the scheduled starting time for that meeting, the chair shall wait 30 minutes to see whether a quorum will be present. If a quorum is not obtained after this waiting period, the chair shall adjourn the meeting and re-advertise it in accordance with state law. Meetings are held at 10:00 a.m. on the first and third Wednesday of each month unless special circumstances dictate a different meeting date, time, or place. In the event that special circumstances dictate a different meeting date, time, or place, the public shall be duly notified in accordance with O.C.G.A. tit. 50, ch. 14 (O.C.G.A. § 50-14-1 et seq.), the Georgia Open Meetings Law. (93-RC-701, Rule 1, 1-19-94)
VISION & MISSION
VISION “The Office of the Clerk to the Commission is committed to pursuing excellence in performance and customer service through trust, respect, and being accountable and transparent; where all people trust that government is effective, efficient and responsible.”
MISSION
Record and maintain official County government records in a manner that promotes security and ease of retrieval, as required by law Engage citizens to participate in a democracy through the delivery of accessible legislative services to all people, including the obligation to inform and notify the public, in partnership with the Department of External Affairs. Provide effective meeting support to the Board of Commissioners in an efficient and accurate manner, as mandated by law.
Support the Board of Commissioners through an extensive administrative and legislative process. Empower our workforce through opportunities that fosters life-long learning, respect and leadership. Build an environment where innovation is at the forefront of our thinking and application of duties.
Annual Report 2025
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Annual Report 2025
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(a) The Fulton County Board of Commissioners holds a first regular meeting (first Wednesday of the month) and a second regular meeting (third Wednesday of the month). The agenda is prepared by the clerk's office in concert with the county manager's office. The deadline for submitting items for regularly scheduled board of commissioners' meetings to the clerk's office for inclusion on the next agenda is 10:00 a.m. on Friday prior to the meeting. A final copy of the agenda is distributed to the commissioners, county attorney, county manager and appropriate staff by 2:00 p.m. on the Friday preceding the scheduled meeting of the board. Copies are also made available to the public at that time. Sec. 101-66. - Agenda, preparation of; public comment.
FULTON COUNTY CODE OF LAWS Sec. 102-112. - Procedure for keeping minutes; attendance at commission meetings. It shall be the duty of the clerk of the county commission, or in his absence, the deputy clerk, to attend all meetings of the county commission and to keep faithful and accurate records of all such meetings. (Code 1983, § 22-3-1) O.C.G.A. Sec. 102-113. Preparation of minutes. It shall be the duty of the clerk, after the adjournment of the meeting or after a recess in any session thereof, if such meeting is not adjourned, to prepare in written form, the minutes of such meeting, using as his sources therefor, any notes, memoranda, or other materials which may be available as an aid to his memory, of all transactions which occurred at such meeting and the action of the county commission thereon, which written record shall be prepared and reduced to writing by the clerk independently under his own oath of office... (Code 1983, § 22-3-2)
LAWS
Annual Report 2025
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MEETING SUPPORT & COORDINATION
01
02
03
04
Coordinate with the Board of Commissioners and County Manager to develop meeting agendas using an electronic agenda management system.
Create and maintain an official indexed video / audio recording of Board of Commissioners’ meetings.
Coordinate and manage Public Hearings for constituents and county staff during Board of Commissioners meetings.
Sound Agenda items into the official record for the Board of Commissioners' meetings
05
06
07
08
Prepare and transmit correspondence to external legislative bodies regarding actions taken by the Board of Commissioners.
Provide assistance to citizens by addressing inquiries during the Board of Commissioners’ meetings.
Serve as timekeeper by documenting the start and end times of Commissioners’ debates, and record all motions and directives.
Maintain and publish Board of Commissioners’ meeting and voting statistics via an online records portal.
10
11
09
Publish Post Agendas and Minutes in accordance with deadlines of forty-eight hours (48)and thirty days (30), respectively.
Manage the codification of Board of Commissioners’ actions for inclusion in the Fulton County Code of Laws.
Responsible for the development of Verbatim Minutes for Board of Commissioners Meetings.
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Annual Report 2025
ROLES & RESPONSIBILITIES
CERTIFICATES OF NEED A certificate of Need is a request by a health care organization for financial assistance from the State Health Planning Director to develop or expand health care services and facilities. The State requires that the application for a Certificate of Need be filed in the Clerk’s Office, which prepares a receipt for the applicant, sends a copy of the receipt to the State, and keeps a record of the documents.
FINANCIAL DISCLOSURES In accordance with the Fulton County Code of Ethics, certain Fulton County officials (as defined) are required to submit to the Clerk’s Office a Personal Financial Disclosure Statement, which reports all sources of income from the preceding calendar year. The Clerk’s Office creates the document in coordination with the County Attorney. The Clerk receives the statements, files them accordingly, and makes them available upon request. Those required to file include the Board of Commissioners, Sheriff, District Attorney, Tax Commissioner, Solicitor General, Clerk of Superior Court, various department heads and property appraisers.
Certificates of Need Processed
0 2 4 6 8 10 12
11
Financial Disclosures Received & Filed
3
200
1
200
2023
2024
2025
150
133
100
89
INDIGENT BURIALS
50
The County, accordance with Georgia Law (36-12-5), provides funds for the burial of deceased citizens whose families cannot afford funeral costs. The County pays $600 for funeral services and pays a separate contracted amount for cemetary services. The Department of Family and Children Services (DFACS) manages the County’s Burial Program. The Clerk’s Office reviews the documentation from DFACS, approves payment to the funeral home, and keeps a record of the transaction.
0
2023
2024
2025
Indigent Burial Expenses Executed
494
500
400
375
310
300
200
100
0
2023
2024
2025
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CUSTOMER SERVICE The Clerk’s Office manages the reception area for the Board of Commissioners and the County Manager’s Office and places considerable emphasis on exceptional customer service.
2023
2024 2025
Facilities Management & Room Reservations
61
103
49
Specialized Concierge & Transportation Services Provided to the Board
34
105
128
Travel & Training Coordination
339
260
262
TECHNOLOGY The office of the Clerk to the Commission is the first line of defense for correcting the IT technical and maintenance problems for the systems utilized by the Fulton County Board of Commissioners and their staff. These issues can range from minor application glitches to complete system re-installations. Also serves as the primary stakeholder and technical support lead for the implementation of the Agenda Management Project.
FINANCE & PAYROLL SERVICES
2023
2024 2025
Accounting & Purchasing Transactions
Work Orders Resolved by BOC IT
2,832
1,210 2,793
# of Personnel and Human Resources Transactions Tax Payer Refund Request Processed
2023
2024 2025
130
75
150
4,623 4,732 5,063
10
27
39
Budget Transfer Requests Completed
239
242
259
Annual Report 2025
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LEGISLATIVE MANAGEMENT
Open Meeting Act, O.C.G.A. § 50-14-1 et seq. (e)(1) Prior to any meeting, the agency or committee holding such meeting shall make available an agenda of all matters expected to come before the agency or committee at such meeting. The agenda shall be available upon request and shall be posted at the meeting site as far in advance of the meeting as reasonably possible, but shall not be required to be available more than two weeks prior to the meeting and shall be posted, at a minimum, at some time during the two-week period immediately prior to the meeting... Open Meeting Act, O.C.G.A. § 50-14-1 et seq.
(2)(B) The regular minutes of a meeting subject to this chapter shall he promptly recorded and such records shall be open to public inspection once approved as official by the agency or its committee... (2)(A) A summary of the subjects acted on and those members present at a meeting of any agency shall be written and made available to the public for inspection within two business days of the adjournment of a meeting.
SPECIAL CALLED MEETINGS
NUMBER OF CONTRACTS
AGENDA ITEMS PREPARED
1 & 2 REGULAR MEETING/ ST ND EXECUTIVE SESSION
2023
2024
2025
2023
2024
2025
2023
2024
2025
2023
2024
2025
1000
25
0 1 2 3 4 5 6 7
1000
800
20
800
600
15
600
7
998
971
23
23
23
911
862
6
840
400
10
400
761
200
5
200
2
0
0
0
SPEAKERS FOR PUBLIC COMMENT
PUBLIC NOTICES & LEGAL ADVERTISEMENTS
NUMBER OF PRESENTATIONS TO THE BOARD
2023
2024
2025
2023
2024
2025
2023
2024
2025
10 12 14
20 30 40 50 60 70
0 100 200 300 400 500 600 700
0 2 4 6 8
13
62
601
522
48
9
44
8
380
0 10
Annual Report 2025
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RECORDS MANAGEMENT
The Clerk is hereby prohibited from certifying any minutes of the county commission or excerpts therefrom until and unless the minutes from which such excerpt is taken have been ratified and approved by the county commission; provided, however, the clerk may furnish a copy or excerpt of a preliminary draft of the proposed minutes of the county commission without a certification; provided, however, where such excerpts are prepared and furnished by the clerk, there shall be noted thereon that the same are not official minutes but are tentative and as such are not binding on the county or any officer thereof. (Code 1983, § 22-3-5) Sec. 102-116. - Certification of minutes.
Open Record Requests
Resolutions & Ordinances
Documents Certified
100
47
50
250
100
229
200
40
80
70
150
30
60
25
22
100
20
40
61
53
24
50
20
10
0
0
0
2023 2024 2025
2023 2024 2025
2023 2024 2025
(2) “Public record” means all documents, papers, letters, maps, books, tapes, photographs, computer based or generated information, data, data fields, or similar material prepared and maintained or received by an agency or by a private person or entity in the performance of a service or function for or on behalf of an agency or when such documents have been transferred to a private person or entity by an agency for storage or future governmental use. O.C.G.A. 50-18-70. Legislative intent; definitions.
(b) All public records of an agency as defined in subsection (a) of this Code section, except those which by order of a court of this state or by law are prohibited or specifically exempted from being open to inspection by the general public, shall be open for a personal inspection by any citizen of this state at a reasonable time and place; and those in charge of such records shall not refuse this privilege to any citizen.
Annual Report 2025
The County has numerous Boards, Authorities, and Commissions that provide a variety of services for Fulton County Government. Members of the Board of Commissioners either serve or appoint citizens to serve on these organizations. Some of these citizens must be sworn in to their positions. The Clerk to the Commission administers an oath of office to these individuals, as requested. BOARDS APPOINTMENT MANAGEMENT BOARD APPOINTMENT MANAGEMENT RESPONSIBILITIES INCLUDE: Maintain the County Board Management System (CBMS). Update contact information of appointees; receive and file resumes. Maintain information for points of contact and operating procedures for each Board, Authority, Commission and Task Force. Maintain historical legislation and general information about each Board. Notify Board of Commissioners of vacancies, term expirations, and resignations of the various Boards. Prepare and mail correspondence to announce when the Board takes action on the appointments. Process stipend payments to the members of the Board of Ethics.
Number of Board Appointments
115
100 120
102
0 20 40 60 80
47
2023
2024
2025
Number of Oaths Administered
24
20 25
20
10 15
11
0 5
2023
2024
2025
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BOARDS, AUTHORITIES & COMMISSIONS
1. Administrative Committee of the Fulton County Defined Contribution
27. Fulton County Board of Zoning Appeals
2. Airport West Community Improvement District (CID)
28. Fulton County Citizens Commission on the Environment
3. Animal Welfare Hearing Board
29. Fulton County Code Enforcement Board
4. Atlanta Beltline Inc. Board of Directors
30. Fulton County Community Zoning Board
5. Atlanta-Fulton Water Resources Commission
31. Fulton County Facilities Corporation
32. Fulton County HIV/AIDS Prevention, Care and Policy Advisory Committee
6. Atlanta Regional Commission
7. Atlanta-Fulton County Recreation Authority (Stadium Authority)
33. Fulton County Homeless Continuum of Care (COC)
8. Audit Committee
34. Fulton County Reparations Task Force
9. Beltline Affordable Housing Advisory Board
35. Fulton County Urban Redevelopment Agency (FCURA)
10. Beltline Tax Allocation District (TAD) Advisory Committee
36. Fulton County Veterans Empowerment Commission, INC.
11. Board of Ethics
37. Fulton County Youth Commission
38. Fulton-Dekalb Hospital Authority D/B/A Grady Health System
12. Boards of Equalization
13. Board of Health (Fulton County)
39. Fulton Industrial Community Improvement District (CID)
14. Board of Registration and Elections
40. Grievance Review Committee
15. Board of Trustees of the Fulton County Employee Retirement System
41. Hospital Authority of Fulton County (Northside)
16. Building Authority of Fulton County
42. Housing Authority of Fulton County
17. Commission on Disability Affairs
43. Invest Atlanta (Atlanta’s Development Authority)
18. Commission on Elder Affairs
44. Library Board of Trustees
19. Community Development Block Grant (CDBG) Allocation Process Citizen Review Panel
45. McPherson Implementing Local Redevelopment Authority (MILRA)
20. Department of Behavioral Health and
Developmental Disabilities Regional Advisory Council
46. Metropolitan Atlanta Rapid Transit Authority (MARTA)
21. Department of Family and Children Services Board
47. North Fulton Community Improvement (CID)
22. Development Authority of Fulton County
48. Other Post-Employment Benefits (OPEB) Trust
23. Fulton-Atlanta Land Bank Authority
49. Public Facility Naming Advisory Board
24. Fulton County 911 Advisory Board
50. Region III Emergency Medical Services Council
51. Residential Care Facilities for the Elderly Authority of Fulton County
25. Fulton County Arts Council
26. Fulton County Board of Tax Assessors
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Annual Report 2025
THE CLERK STAFF
“Nothing works without Clerks!”
The County Clerk serves as the Department Head for the Office of the Clerk to the Commission.This Person manages staff, oversees the preparation of the Agenda/Post Agenda and other official documents (permanent minutes, contracts, Certificates of Need, research request, etc.), supervises the arrangements for all Board Meetings, sounds the Agenda at Board Meetings, administers oaths, provides certifications, maintains indigent burial records, and responds to the needs of Commissioners and Commission Staff
TONYA GRIER Clerk to the Commission
The Chief Deputy Clerk to the Commission is responsible for preparing the Agenda/Post Agenda, preparation of the departmental budgets, processes financial documents, research request, purchasing, requisitions, oversees records management, travel training and may perform all the required duties of the Clerk. “I enjoy engaging with my colleagues which has fostered a strong sense of community in the Clerk’s Office.”
NIKKI PETERSON Chief Deputy Clerk to the Commission
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Annual Report 2025
THE CLERK STAFF
“I have enjoyed serving the citizens of Fulton County for the past 28 years and counting!”
LEE MURRELL
Serves as the BOC liaison for Payroll/Personnel and Finance. Provides administrative and executive support to the Clerk and the Board of Commissioners. Handles on-boarding and off boarding process, processes financial documents and special events.
Executive Assistant / Office Manager
“If you stay ready, you don't have to get ready.”
ALISE ADAMS
Manages/updates and maintains over fifty (50) various Boards/ Authorities/Commissions/Task forces to whom the Commission appoints, and other functions for the Office of the Clerk to the Commission.
Administrative Coordinator / Board Appointments
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Annual Report 2025
THE CLERK STAFF
“My favorite thing about the Clerk’s Office is the knowledge I’ve gained on both local government processes and record keeping. I look forward to continuing to
learn and grow as your friendly neighborhood civil servant!”
Serves as direct support to the Office Manager and Deputy Clerk by functioning as a Purchasing Liaison, who is responsible for the monthly reconciliation of the Department Travel and Purchasing Card, as well as the processing other financial documents. This position is also responsible for the yearly creation and publication of the Clerk to Commission Annual Report.
ADENA ADAMS Administrative Secretary
Serves as the point of contact for the Executive Offices of the Clerk to the Commission as well as the County Manager’s Office. This position also includes other related functions such as indigent burials, submitting work orders, managing room reservation calendars, and handling a high volume of phone calls alongside over the counter citizens. “One of the aspects I value most about working for the Clerk to the Commission is being at the center of government operations. Being able to make a direct, positive impact on residents adds purpose and fulfillment to my work every day!”
MARLA PRICE Administrative Coordinator
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Annual Report 2025
THE CLERK STAFF
“In 2025, we focused on using technology in ways that truly make a difference. At the heart of it all, it's our commitment to serving the people of Fulton County with transparency and reliability.”
CHAD CARLISLE Technology Innovation Manager
Develops and manages the approach for Innovation for the Fulton County Clerk to the Commission and Board of Commissioners’ Departments, and ensures the tools, people, and processes are in place to drive the development, support, and implementation of innovative ideas.
“Success can be measured by our progress which is rarely perfect. But the quiet commitment to uplift others is where action meets purpose.” Performs duties as the primary technical liaison between the Clerk to the Commission and Commission District offices and the Information Technology (IT) Department. Responsibilities include providing technical services and support to departmental users and coordinating system configurations for computer hardware and software applications, networks, and personal computers.
MICHAEL TRONE Technical Liason
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Annual Report 2025
FULTON COUNTY COUNTY BOARD OF COMMISSIONERS
Chairman Robert “Robb” L. Pitts At-Large
Vice Chairman Bob Ellis District 2
Commissioner Dana Barrett District 3
Commissioner Bridget Thorne District 1
Commissioner Khadijah Abdur-Rahman District 6
Commissioner Mo Ivory District 4
Commissioner Marvin S. Arrington,Jr. District 5
The Clerk to the Commission | Page 18
Annual Report 2025
THANK YOU!
The Clerk’s Office looks forward to continuing its support of the constituents of Fulton County while constantly working to ensure the integrity of all records and information pertaining to the Board of Commissioners.
404-612-8200
141 Pryor Street, 10th Floor, Atlanta, GA 30303
www.fultoncountyga.gov
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