CWU Trustees Board Retreat | July, 2023

CWU TRUSTEES BOARD RETREAT AGENDA July 20-21, 2023

THURSDAY, JULY 20, 2023

Location: Suncadia Resort – Miller Room

10:30-11:00

Executive Session As allowed by RCW 42.30.110 • (1)(g) To … review the performance of a public employee

11:00-11:15

Break

11:15-11:20

Call to order (Robert Nellams)

o Approval of the Agenda o Approval of May meeting minutes o Official Communications o Public Comment

11:20-11:30

President’s Report (Jim Wohlpart)

11:30-12:00

Budget and Enrollment (Joel Klucking)

12:00-1:15

Lunch – Panerio Room

No business will be conducted.

1:30-2:15

Shared Governance Conversation

2:15-2:45

Values and Strategic Plan Conversation

2:45

Expected adjournment for the day

3:00-4:00

Executive Session As allowed by RCW 42.30.110 • (1)(g) To … review the performance of a public employee

3:00-5:00 Reception No business will be conducted.

6:00 Dinner No business will be conducted.

Last updated July 12, 2023

CWU Trustees Retreat Agenda for July 20-21

FRIDAY, JULY 21, 2023

Location: Suncadia Resort – Miller Room

7:30-8:30

Group Breakfast

8:30-9:00

Executive Session As allowed by RCW 42.30.110 • (1)(g) To … review the performance of a public employee

9:00-9:15

Break

9:15

Call to Order (Robert Nellams)

9:15-9:30

Provost Report (Michelle DenBeste)

9:30-9:45

Board Business & Action Agenda

9:45-10:00

Bookstore Discussion (Michelle DenBeste and Joel Klucking)

10:00-10:45

Values Based Budgeting (Joel Klucking)

10:45-11:15

Advancement Update (Paul Elstone)

11:15-11:45

University Relations Update (Andrew Morse)

11:45

Expected adjournment

12:00-1:00 Lunch No business will be conducted.

1:00-3:30

HIP Wildlife Overpass

No business will be conducted.

Central Washington University Board of Trustees July 21, 2023

ACTION – Approval of the minutes of the regular meetings of May 18-19, 2023.

We recommend the following motion: The Board of Trustees of Central Washington University hereby approves the minutes of the regular meetings of May 18-19, 2023.

Submitted:

Dania Cochran Secretary to the Board

Approved for Submittal to the Board:

Jim Wohlpart President

Board of Trustees Minutes Board Meeting Wellington Event Center May 18-19, 2023

Draft

MAY 18, 2023

BOARD WORK SESSION Trustees Present: Robert Nellams, Chair (via Zoom)

Ray Conner, Vice Chair Erin Black (via Zoom) Jeff Charbonneau Gladys Gillis David Hartless Jeff Hensler Zabrina Jenkins (via Zoom) Staff to the Board: Jim Wohlpart, President Dania Cochran, Board Secretary and Executive Office & Project Manager Joel Klucking, Board Treasurer and Vice President for Finance and Administration Kim Dawson, Executive Assistant to the President/Board of Trustees Alan Smith, Assistant Attorney General Executive Faculty & Staff: Lucinda Carnell, Interim Vice President for Diversity, Equity, and Inclusivity Michelle DenBeste, Provost/Vice President for Academic Affairs Andrew Morse, Chief of Staff & Interim Vice President for Public Affairs Lucha Ortega, Interim Vice President for Student Engagement and Success Staci Sleigh-Layman, Associate Vice President of Human Resources

Chair Nellams joined the meeting via Zoom, so Ray Conner was asked to lead the board meetings on May 18 and 19. Executive Session Mr. Conner called the board meeting to order at 10:00 a.m. and announced that an Executive Session was the first order of business. The regular business meeting adjourned at 10:01 a.m. The meeting room was cleared, other than board members, Alan Smith/Assistant Attorney General, designated executive leadership team members, and Tim Englund/Dean, College of the Sciences. The purpose of the executive session was to discuss potential litigation as allowed by RCW 42.30.110 (1)(i). Mr. Conner called the

executive session to order at 10:02 a.m. and announced that the session was expected to last approximately 30 minutes. The executive session ended at 10:30 a.m.

Mr. Conner reconvened the board meeting at 10:36 a.m.

Approval of Agenda Motion 23-08: Ms. Gillis moved that the Board of Trustees of Central Washington University approve the agenda of the meetings of May 18 and 19, 2023. Mr. Hensler seconded the motion, which the board unanimously approved. Approval of Minutes Motion 23-09: Ms. Gillis moved that the Board of Trustees of Central Washington University approve the minutes from the meetings of February 16 and 17, 2023. Mr. Hensler seconded the motion. The motion was approved. Official Communications Since our last meeting the board has received four communications, which are included in your briefing materials: o Letter from Tom Mount, Psychology Instructor at Yakima Valley College, February 13, 2023, regarding a graduate student in CWU’s Mental Health Counseling program. o Memo from Josie Rollins, Employee Council Chair, May 1, 2023, regarding Employee Council’s quarterly report to the Board. o Letter from Paul Francis, Executive Director, Washington State Board for Community and Technical Colleges, May 2, 2023, regarding CWU’s plan to confer associate degrees. o Letter from the Exempt Employee Association Executive Committee, May 8, 2023, summarizing their quarterly report. o Letter from Mark Samples, Faculty Senate Chair, May 9, 2023, summarizing the Faculty Senate quarterly report. Public Comment No one signed up for public comment. President’s Report President Wohlpart introduced Lucinda Carnell, Interim Vice President for Diversity, Equity, and Inclusivity and then outlined the board meetings for the next two days. He explained that we are moving towards completing a two year, collaborative and inclusive process that will change how we conduct business at CWU. Along with the new Vision and Mission, we are in the process of finalizing a set of Core Values, which derive directly from the Vision and Mission and will guide our Strategic Plan. Over the last year, a traditional shared governance working group met to deepen our own understanding of shared governance both in higher education and here at CWU. Shared governance will be a conversation topic at the July Retreat. We have also convened a more expansive group of administrative leaders at CWU called the University Administrative Leadership Team that includes the Executive Leadership Team along with Associate Vice Presidents, Deans, and some Executive Directors. This group will be instrumental in the implementation of our Strategic Plan.

2 Board of Trustees Minutes May 18-19, 2023

In addition, we have begun to think forward to our accreditation reaffirmation from the Northwest Commission on Colleges and Universities which occurs in Spring 2026. A steering committee has been developed and co-facilitators have been identified to work on various criteria for accreditation. In response to concerns that students raised, we developed a shared governance group to investigate CWU’s practices with preventing and reporting gender-based violence. CWU Safe has listened intently to our university community, learned about best practices, and developed a list of recommendations that they will share with the administration. President Wohlpart recognized Wildcats doing great things: • CWU won the undergraduate award for the Intentional Endowments Network Challenge. The challenge is a semester-long program that includes education, mentorship, and hands-on investment and engagement strategy development for undergraduate and graduate students. • CWU Athletics won the 2021-22 GNAC Academic All-Sport Award. This award evaluates an institution’s performance in the classroom using cumulative GPA data from each GNAC sponsored sport at an institution. • Nicolas Puentes, CWU Physics senior and McNair Scholar, became one of only four CWU students to ever receive the National Science Foundation (NSF) research award. • Anderson (Andy) Parks was the 2023 recipient of the American Council for Education (ACE) Reginald Wilson Diversity Leadership Award. Andy is the Milton Kuolt Professor of Business and a DEI Faculty Fellow who teaches in the Department of Management at CWU Lynnwood. Andy was honored with the award on April 15 at the annual ACE meetings in Washington, DC. • Samantha Bowman, Center for the CWU Women’s Basketball Team, was named First Team All- Conference, the Conference Player of the Year, and First-Team All-American. She was also named the NCAA Division II Player of the Year. She finished her career as a two-time D2CCA All- American. Presidential Evaluation Dania Cochran gave a quick summary of the presidential evaluation process, which will include a 360- evaluation. A survey will be distributed to the group that has been identified to provide feedback, and they will have two weeks to complete the survey. Dr. Cochran will summarize the data and share it with President Wohlpart. Results will be discussed at the July Board Retreat. Summer Board Retreat The July (20-21) Board Retreat will be held at Suncadia Mountain Resort. Some of the agenda topics will include values, values-based budgeting, shared governance, and an update on the comprehensive campaign. Provost’s Report Provost DenBeste gave a quick summary of this year’s promotion and tenure review. She added that files are reviewed several times along the way in the process. The process includes reviews by CWU peers, students, and peers outside the university. This year’s breadth of work was impressive. Dr. DenBeste then reported on two new programs that are included in the action agenda on May 19. The first degree is a B.A. in Art History. She explained that the Art History major will engage students in

3 Board of Trustees Minutes May 18-19, 2023

an interdisciplinary approach to the discipline that promotes an understanding of art in relation to aesthetic traditions, cultural values, and social experience. Graduates from the program will be prepared to meet the growing demand for archivists, curators, and museum professionals. The next degree approval is an Associate of Arts in General Studies degree. The Associate of Arts (AA) Degree is a two-year undergraduate degree program requiring 90 credit hours with a foundation of general education supplemented with elective or introductory major courses. CWU is committed to retaining and graduating students with a four-year degree. Our region and the state would benefit as more students complete their degrees, and former students re-engage in their educational goals. This two-year degree will be a new degree type for the university. It will assist the university’s retention efforts with the focus on equity, accessibility, and inclusivity lenses. Students who stop out from CWU but qualify would be able to obtain their associate degree. The AA degree will not be included in CWU’s recruitment or admissions materials as the degree is intended for fully matriculated students who stop out with enough credits to earn the degree.

The morning session adjourned at 12:00 p.m.

Trustees had lunch with students in Sue Dining. No business was conducted.

Mr. Conner reconvened the board work session in Wellington Event Center at 1:16 p.m.

Enrollment and Budget Update Vice President Klucking gave the group an update on the state and local funds for fiscal year 2023, as well as the system funds for fiscal year 2023. He explained that the last of the HEERF funding is helping the budget this year, but there will not be any additional HEERF funding after this year. A draft budget for state and local and system funds for fiscal year 2024 was shared as well. Fall 2023 enrollment projections are showing first year students up slightly, but transfers are down slightly. The group will see updated enrollment numbers and additional information regarding the FY24 budget at the July Retreat. State Legislative Update Dr. Morse introduced Alethia Miller and Steve DuPont, Government Relations Staff, and commended them on a successful legislative session. Ms. Miller gave a quick state budget update for 2023-25. CWU received $3.2M in Decision Package Funding, which included money for STEM Dual Language Teacher Prep and Student Success. In addition, CWU received compensation funding to help with cost-of-living increases (70% due to the “fund split”). Mr. DuPont summarized legislation that was passed with significant funding. This included College in the High School ($8M), Student Basic Needs ($126K), and Academic Employee Bargaining ($36K). He then highlighted CWU’s Capital Biennium for 2023-25, which included funding for the Humanities and Social Science Complex (NAC), design and academic portion funding for a Multicultural Center, and predesign funding for an Arts Complex. Dr. Morse reported that CWU is beginning to build a federal agenda. Those initiatives include: • Economic Development and Tech Commercialization o Chips and Science Act/Regional Tech and Innovation Hubs

4 Board of Trustees Minutes May 18-19, 2023

o Economic Development Administration Economic Development Grants

• Building Green Energy Capacity

o Inflation Reduction Act Direct Pay Program o Supplemental funding to complete SMS Upgrades

• Growing, Diversifying, and Retaining Educators

o Reintroducing and supporting the EDUCATORS for America Act

• Supporting the Aviation Industry

o Examining FAA/federal grants for the hangar • Increasing Federal Student Aid/FAFSA Completion o Doubling the Federal Pell Grant The board meeting adjourned at 1:50 p.m., so trustees could attend classroom visits from 2:00-3:00 p.m. No business was conducted during the classroom visits.

Mr. Conner reconvened the board meeting at 3:15 p.m.

HSI Presentation/USHLI Conference Manuel Rodriguez gave a brief history of CWU’s participation at USHLI. CWU has been sending students to the conference since 2016 and it has had a great impact on these students. The following students attended the USHLI conference in February and commented that it was life- changing for them: • Giselle Hernandez-Zafra, senior, majoring in Business Administration in Marketing • Noel Trujillo-Garcia, junior, majoring in Physical Education and School Health • Alexa Silva, freshman, majoring in Economics • Miguel Gomez, junior, majoring in Accounting and Marketing The USHLI Conference has become the premiere Hispanic leadership conference in the nation. It provides an extraordinary opportunity for students and young professionals to interact with recruiters, national policymakers, and future employers. The board meeting adjourned for the day at 4:02 p.m. Trustees and Executive Leadership Team members attended the SOURCE Closing Reception and Awards. No business was conducted. Trustees, President and Mrs. Wohlpart, and Alan Smith, Assistant Attorney General, attended a social dinner at the University House from 6:00-8:00 p.m. No business was conducted. MAY 19, 2023

BOARD BUSINESS MEETING Trustees Present: Robert Nellams, Chair Ray Conner, Vice Chair

5 Board of Trustees Minutes May 18-19, 2023

Erin Black (via Zoom) Jeff Charbonneau (via Zoom) Gladys Gillis Dave Hartless Jeff Hensler Zabrina Jenkins (via Zoom) Staff to the Board: Jim Wohlpart, President Dania Cochran, Board Secretary and Executive Office & Project Manager Joel Klucking, Board Treasurer and Vice President for Business & Financial Affairs Kim Dawson, Executive Assistant to the President/Board of Trustees Alan Smith, Assistant Attorney General Executive Faculty & Staff: Lucinda Carnell, Interim Vice President for Diversity, Equity, and Inclusivity Michelle DenBeste, Provost/Vice President for Academic Affairs Paul Elstone, Vice President for University Advancement Andrew Morse, Chief of Staff & Interim Vice President for Public Affairs Staci Sleigh-Layman, Associate Vice President of Human Resources

Chair Nellams convened the board meeting at 9:05 a.m.

ACTION AGENDA Approval of Consent Agenda The formal recognition for our faculty and staff is contained in our consent agenda.

Motion 23-10: Mr. Hensler moved that the Board of Trustees of Central Washington University hereby approves the consent actions items submitted May 19, 2023. Ms. Gillis seconded the motion. The motion was approved. Approval of Distinguished Faculty Motion 23-11: Ms. Gillis moved that the Board of Trustees of Central Washington University hereby approves appointment of the 2023 Distinguished Faculty Recipients. Mr. Hensler seconded the motion. The motion was approved. Approval of 2023 Faculty Tenure, Promotion and Post Tenure Review Motion 23-12: Mr. Hensler moved that the Board of Trustees of Central Washington University hereby approves faculty tenure, promotion and post tenure review as recommended by the Provost this day May 19, 2023. Ms. Gillis seconded the motion. The motion was approved. Approval of Academic Year 2023-2024 Tuition Increase Motion 23-13: Ms. Gillis moved that the Board of Trustees of Central Washington University hereby approves a 3.0 percent increase for all categories (resident and non-resident undergraduate, resident and non-resident graduate) for academic year 2023-2024. Mr. Hensler seconded the motion. The motion was approved. Approval of Resolution 23-01 WHEREAS , Dave Hartless has served the State of Washington as the student trustee on the CWU Board of Trustees during the 2022-23 academic year; and

6 Board of Trustees Minutes May 18-19, 2023

WHEREAS, the board appreciated Dave’s willingness to speak out on behalf of Washington state students and to speak his mind on difficult and complicated issues; and WHEREAS , Dave has provided valuable insight about meeting student needs, addressing mental health issues, and improving CWU’s efforts to increase student access and success, among many other topics; and WHEREAS , for the past three years, Dave has worked with student-athletes as an academic coach and study hall monitor; and WHEREAS , in his work with KCWU 88.1 The Burg, Dave received “Best News Interview” for an interview with Governor Jay Inslee; and WHEREAS , Dave was a thoughtful and passionate participant in the Board of Trustees meetings; and NOW THEREFORE BE IT RESOLVED , that this Board of Trustees and the university community extend their deepest appreciation to Dave Hartless for his leadership throughout his student career, and for his insightful and dedicated service on the Board of Trustees of Central Washington University. ADOPTED and signed this 19 th day of May 2023. Motion 23-14: Mr. Hensler moved that the Board of Trustees of Central Washington University hereby approves Resolution 23-01 honoring Dave Hartless. Ms. Gillis seconded the motion. The motion was approved. Approval of Associate of Arts in General Studies Degree Motion 23-15: Ms. Gillis moved that the Board of Trustees of Central Washington University hereby approves the Associates of Arts Degree, pending UPAC approval of related CWU Policy in June 2023. Mr. Charbonneau seconded the motion. The motion was approved. Approval of B.A. in Art History Motion 23-16: Mr. Hensler moved that the Board of Trustees of Central Washington University hereby approves the B.A. in Art History. Ms. Gillis seconded the motion. The motion was approved. Approval of Multicultural Center Design and Funding Exploration Motion 23-17: Mr. Hartless moved that the Board of Trustees of Central Washington University hereby authorize CWU to spend funds regarding the Multicultural Center design, to include selection of final building location; require CWU to further explore additional student funding mechanisms, which could include the approved extension of the SURC bond, a new student fee, and other mechanisms – all in addition to the funding provided by the state for the academic portion of the building – to finance the Multicultural Center; and require CWU to return to the Board of Trustees within 12-18 months with the most viable funding mechanism and information on the design process. Ms. Gillis seconded the motion. The motion was approved. Website Update Dr. Morse introduced Marty Romero, Director of Web Development. Mr. Romero gave some background on the project. He explained that BarkleyREI led Public Affairs through a series of exercises to help show CWU’s uniqueness in digital format. The goal was not to just launch a new website, but to change CWU’s digital culture. The project process included the following steps: discovery, research, design, communication, and feedback. The team took 100,000 webpages and got it down to

7 Board of Trustees Minutes May 18-19, 2023

approximately 6000 pages. Mr. Romero added that a website policy is currently under development. The hope is that the policy will encourage a shared process rather than a website policing process. The policy will go to UPAC in the fall. Training is the next step, which will include webinars and podcasts moving forward. Launch of the new website is set for the first week of September. HSI Presentation Dr. Torres-Garcia, Director of El Centro Latinx, led the Hispanic Serving Institution presentation. She commented that it is no longer a question of CWU becoming an HSI. The question is more about how we are responding to this shift and meeting the needs of our students. Between 2000 and 2020, the number of Latinx enrolled at four-year institutions jumped from 620,000 to 2.4 million, which is a 28% increase. Becoming an HSI is also a great funding opportunity. Institutions can apply for federal grants. David Song, CWU Alum and Executive Director at Town Hall Seattle, explained that to become an HSI, you must have 25% or higher Latinx full-time students. CWU is currently in the emerging HSI category with 15% Latinx full-time students. Arturro Torres, Registrar, and Ruben Cardenas, Director, Veteran’s Center, presented on what is happening in the U.S. with high school graduates. Less high school students are graduating from high school across the nation. These fewer graduating students are more diverse than ever before. Latinx population is growing in the state of Washington. This is an opportunity to grow CWU and provide access to higher education to the students in our region. Veronica Gomez-Gilchis, Human Resources Consultant, summarized HSI focused programs and initiatives for the group. In analyzing the data, CWU has been responding to the changing demographics of our student population through programs, professional development, and activities and events. Enrollment Management offers Preview Days – Inicia tu Futuro (Begin Your Future) and campus tours in Spanish. CWU has the following student organizations: Latinx Student Organization (LSO), Movimiento Estudiantil Chicanx de Aztlan (MEChA), and the Association of Latino Professionals for America (ALPFA). CWU also has the El Centro Latinx for Latino Latin American Studies Program and the CWU Latinx Alumni Association. CWU’s grant funded programs include the College Assistant Migrant Program (CAMP), the High School Equivalency Program, the Educational Opportunity Center, Student Support Services, and McNair. A critical component that is necessary for these programs to be successful is for faculty and staff to have access to professional development and to attend national conferences. In addition to programs and professional development, activities, and events like Día de los Muertos (Day of the Dead), Torta Thursdays, and the Raíces graduation are very valuable to the student experience.

The next step will be integrating HSI into CWU’s Strategic Plan.

I-90 Wildlife Corridor High Impact Practices Presentation Tim Englund, Dean, College of the Sciences, introduced the HIP topic: Coalitions and Conservation: High Impact Practices in the I-90 Project and the presenters:

• Dr. Jason Irwin, Biology Professor • Dr. Kristina Ernest, Biology Professor • Omar Torres-Cassio, Biology graduate student • Marianne Thompson, Biology undergraduate student • Ivan Beck, Biology undergraduate student

The project has been going on since 2008. Washington Department of Transportation asked for

8 Board of Trustees Minutes May 18-19, 2023

researchers to help with the project. They have been great partners and provided most of the funding. The project area extends 15 miles and includes 24 major improvements to crossing structures. This project is internationally recognized. Students are getting hands-on field skills and data collection, doing data analysis, participating in conferences, and developing undergraduate and graduate research projects. Students have been tracking the coastal tailed frog, fish movements within constructed stream channels, and monitoring small and large mammal movement across the bridges. With connections students have made during this project, several have moved on to work for the Yakama Nation Fisheries, the Colville Tribe Fisheries, Conservation Northwest, and INTERA Incorporated to name a few. It has been a great opportunity for our students.

The next meeting of the board will be the Summer Retreat in Cle Elum, WA, July 20-21, 2023.

Meeting adjourned at 11:00 a.m.

Dania Cochran, Secretary to the

Robert Nellams, Chair CWU Board of Trustees

CWU Board of Trustees

9 Board of Trustees Minutes May 18-19, 2023

Central Washington University Board of Trustees July 20, 2023 EXECUTIVE SUMMARY – Board Communication Report The Board acknowledges receipt of the following communications:

1. Letter from Paul Francis, Executive Director, WA State Board for Community and Technical College, May 15, 2023, letter of concern regarding the AA degree at CWU. 2. Letter from Chris Reykdal, Superintendent of Public Instruction, May 17, 2023, in support of the Expansion of College in the High School into an associate degree model. 3. Letter from Trevor Greene, Superintendent of Yakima School District, May 17, 2023, in support for the expansion of College in the High School into an associate degree model. 4. Letter from Mary Andreotti Wood and Jane Andreotti Smedley, community members, May 30, 2023, regarding CWU tennis courts. 5. Letter from Cole Kanyer, Ellensburg High School Assistant Principal and Athletic Director, May 30, 2023, in response to the concerns about CWU tennis courts. 6. Letter from Cole Kanyer, Ellensburg High School Assistant Principal and Athletic Director, June 1, 2023, regarding additional information about CWU tennis courts concerns.

Submitted:

Dania Cochran Secretary to the Board

Approved for Submittal to the Board:

Jim Wohlpart President

From: Paul Francis <pfrancis@sbctc.edu> Date: Friday, May 12, 2023 at 10:19 AM

To: Jim Wohlpart <Jim.Wohlpart@cwu.edu>, CWU Trustees <CWU.Trustees@cwu.edu> Cc: Carli Schiffner <cschiffner@sbctc.edu>, Valerie Sundby <vsundby@sbctc.edu>, Shannon Bell <sbell@sbctc.edu>, "Julie Garver - Council of Presidents (jgarver@councilofpresidents.org)" <jgarver@councilofpresidents.org>, Michelle DenBeste <Michelle.DenBeste@cwu.edu>, Andrew Morse <Andrew.Morse@cwu.edu>, Ruben Flores <rflores@councilofpresidents.org> Subject: RE: Letter of concern Thank you Jim for this letter. Unfortunately, it fails to adequately respond to the concerns that we previously raised. Our 34 community and technical colleges maintain a long and successful partnership with CWU across our state. However, we are extremely concerned about the long-term impacts that approval of this program will have on that partnership. I have been around long enough in the public policy space in this state to know that we work best when we work together. A small group of us – including some of our presidents – are interested in traveling to Ellensburg to meet with you in person to see if we can reach a resolution. If this is acceptable to you, I can ask Julie Walter on my team to reach out to Kim to get something scheduled. Have a nice weekend and thank you again for the response. Paul

Paul Francis Executive Director Washington State Board for Community and Technical Colleges pfrancis@sbctc.edu • o: 360-704-4355 sbctc.edu • Twitter: @SBCTCWashington • Facebook: @WASBCTC

SBCTC Vision - “Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities.”

May 17, 2023

Board of Trustees Central Washington University (CWU)

400 E. University Way Ellensburg, WA 98926 Re: Letter of Support for the Expansion of College in the High School into an Associate Degree Model Dear CWU Board of Trustees: I am writing to express my enthusiastic support for the expansion of the current College in the High School (CiHS) into an associate degree model (AAHS) with Central Washington University and Yakima School District. As a relentless advocate for expanding student access to all pathways to post-secondary education, I firmly believe that expanding this program will bring about significant positive changes for your institution, stakeholders, and for our high school students. In addition, it will lay the groundwork for other higher education institutions to follow your lead, placing CWU at the forefront of an unprecedented statewide expansion of early college access. First and foremost, I would like to commend the dedication and vision of Superintendent Greene for identifying the potential for growth and evolution within the AAHS model. Expanding the program into the new model not only reflects Superintendent Greene and President Wohlpart’s forward thinking, but also demonstrates their responsiveness to the evolving needs of the academic community and of our students and families. By expanding into an AAHS model, we will provide students with the necessary skills and knowledge to excel in today's intricate and interconnected society, ensuring their success upon graduation from high school with an associate degree. This program has the potential to launch students seamlessly into a 4-year degree and beyond. Furthermore, the AAHS model will undoubtedly bolster CWU’s reputation as a leading force in higher education. By embracing innovation and adapting to new paradigms, CWU will establish

CWU Board of Trustees May 17, 2023 Page 2 itself as a forward-thinking institution that is capable of meeting the demands of the future workforce. In addition, I would like to emphasize the profound impact this expansion will have on our broader community. By fostering a diverse and inclusive learning environment, the AAHS model will promote equity and accessibility in education. It will empower individuals from all walks of life to pursue their educational aspirations, contributing to social mobility and cultivating a more inclusive society. In conclusion, I endorse the expansion of the current CiHS program into the AAHS model as it will solidify CWU’s position as a pioneer in higher education, enriching the lives of students, faculty, and the community at large. Thank you for your consideration, and please do not hesitate to reach out to my office with any questions you may have. Sincerely,

Chris Reykdal Superintendent of Public Instruction

Thursday, June 29, 2023 at 10:40:47 Pacific Daylight Time

Subject: Ellensburg High School Tennis Program Date:

Monday, May 29, 2023 at 9:28:16 PM Pacific Daylight Time

From: Jane Smedley To:

cole.kanyer@esd401.org

CC:

beau.snow@esd401.org, ole.hall@esd401.org, neil.mussser@esd401.org, haley.naboychik@esd401.org, Andrew Morse, judy.warnick@leg.wa.gov, Tom Dent, alex.ybarra@leg.wa.gov, board@esd401.org, CWU Trustees, Dennis Francois, kelly.kronbauer@esd401.org, jinger.haberer@esd401.org

Caution: This email originated from outside the university. Do not click on links, open attachments, or reply unless you recognize the sender and know the content is safe. If you consider this email as phishing or spam please use the Report Suspicious - PhishAlarm Button in Outlook or OWA to inform both the CWU Service Desk and Proofpoint.

May 30, 2023 Dear Cole Kanyer,

We are deeply concerned about the future of the Ellensburg High School Tennis Program. We are both K-12 graduates of Ellensburg School District and played tennis throughout our high school years with one of us representing EHS at the State level. We both then went on to play college tennis at Central Washington University, when they still had a competitive team, throughout our years there. We recently heard of the outrageous amount of money CWU was charging EHS to use the courts and the possibility of no longer having a tennis program at the high school level and we find this to be unacceptable. During our years at school and college, Ellensburg had 18 courts that were well used throughout the day and into the evenings due to lights at Morgan Middle School. The courts were well maintained and there was pride in the tennis programs. We were greatly disappointed when the remodeling of the schools happened, and the tennis courts were taken away from EHS and MMS. Luckily, CWU stepped up and a ff ordably allowed EHS to share the usage of their courts. Recently, CWU began charging over $10,000 in rental fees to use the courts. It is likely student athletes will no longer be able to participate in this lifetime sport. It is not the way CWU should be partnering with EHS to promote healthy activities for the youth of Ellensburg. Furthermore, we personally knew Fred and Val Lister and played tennis with Fred and 2 of his children. Fred and Val donated a significant amount of money to build CWU’s current tennis courts. They would be extremely disappointed that the courts they provided for the whole community of Ellensburg were not available to EHS tennis team at an a ff ordable price. We ask that CWU work with EHS to equitably solve this problem for the community and to allow high school tennis to continue at EHS. Sincerely, Mary Andreotti Wood Jane Andreotti Smedley

Thursday, June 29, 2023 at 10:41:45 Pacific Daylight Time

Subject: Re: Ellensburg High School Tennis Program Date:

Tuesday, May 30, 2023 at 8:27:38 AM Pacific Daylight Time

From: Cole Kanyer To: Jane Smedley CC:

Jane- Thank you so much for the support of our boys and girls tennis programs. I think it is important to include the voice of EHS tennis alumni in this discussion as we figure out how to navigate the fee structure set up by the university. I share your disappointment with our school choosing to remove the old courts in the early 2010's. However, I was told by our business director at the time that our insurance company had condemned our courts and said that they needed to be fully redone, an endeavor the district didn't prioritize at that time because of the court availability at CWU. I am holding a meeting on Monday, June 5 at 5pm in the EHS commons to discuss our potential options moving forward, and extend an invitation to you and any other stakeholders who are interested in attending. Though I do find the fees absurd, CWU has been an outstanding partner in supporting both our swim and tennis athletic programs in years past. My hope is to maintain that relationship and come up with a plan to sustain the future of our tennis program. Thank you, again, for your support of our programs. Please don't hesitate to call or email with any questions or ideas. Sincerely, Cole Kanyer

On Mon, May 29, 2023 at 9:28 PM Jane Smedley <smedleyja@yahoo.com> wrote: May 30, 2023 Dear Cole Kanyer,

Thursday, June 29, 2023 at 10:42:25 Pacific Daylight Time

Subject: Re: Ellensburg High School Tennis Program Date:

Thursday, June 1, 2023 at 7:49:23 AM Pacific Daylight Time

From: Cole Kanyer To: Jane Smedley CC:

D ear Tennis Athletes, Families and Community Members:

This email is a follow-up to the EHS Athletics message to parents about the tennis program from last week. Ellensburg School District (ESD) will continue to provide the EHS Tennis Program as an option for student athletes. Ellensburg School District does not own tennis courts; therefore ESD is dependent to rent community courts to accommodate the EHS Tennis Program. The previous EHS Athletic Department message drew unintended public criticism for Central Washington University (CWU), which we seek to clarify in this message. Central Washington University and Ellensburg School District have had a good working relationship and respect each organization’s management rights. Prior to this fiscal year, CWU and ESD entered into an inter-local facility-use agreement providing both organizations to rent facility space from each other at 75%-discounted rates. The relationship with CWU to use their tennis courts makes the EHS Tennis Program a reality, being the only local tennis courts that can support the size and scope of our tennis program. CWU made a significant investment in the Ellensburg community by building this tennis facility. CWU funded the total construction cost supported by a generous contribution from a local family. CWU is solely responsible for the ongoing maintenance of the tennis facility. CWU has honored the family request that Ellensburg residents be provided access through free public use. CWU has graciously invited Ellensburg S.D. leadership to a meeting in the coming weeks to discuss our organizational needs and challenges moving forward. The previously scheduled June 05 , 2023 meeting will be postponed until after this meeting. ESD will bring our community stakeholders together to brainstorm options to assure the EHS Tennis Program remains viable and high quality. Thank you for allowing us to clarify this information, and we appreciate your patience as we move forward.

On Mon, May 29, 2023 at 9:28 PM Jane Smedley <smedleyja@yahoo.com> wrote: May 30, 2023 Dear Cole Kanyer,

Central Washington University Board of Trustees July 20, 2023 EXECUTIVE SUMMARY – Shared Governance

During the 2022-23 academic year, a group of faculty and administrators gathered regularly to develop a deeper understanding of traditional shared governance, defined as the interrelationship between faculty leaders, generally through Faculty Senate, the administration, and the Board of Trustees. Information on the work conducted by this group was included on the Shared Governance website for the university community. The website includes the various works we read, including the “Statement on Government of Colleges and Universities,” jointly issued in 1966 by three organizations that represent faculty, administration, and governing boards. This statement is often cited as the foundation for shared governance work. What we learned through this process is that Central Washington University is moving in the right direction through elevating joint planning, communication, and transparency. However, we also realized that we may have different perspectives about shared governance at CWU and that we can learn to work together more closely to advance the university’s vision and mission. As a result, the traditional shared governance group has recommended hosting a broader conversation around shared governance that would involve all employee groups, students, and administrators. The purposes of this broader conversation would be twofold: (1) to develop our own common definition of shared governance and how it operates at CWU, and (2) to nurture a culture where we engage generatively through aligning our priorities. During the July Board of Trustees meeting, members of the traditional shared governance group will join the Trustees to have a conversation around shared governance, including a conversation about the Association of Governing Board Director’s “Statement on Shared Governance” (2017). This will set the stage for the broader conversation at the university during the next academic year.

Approved for Submittal to the Board:

Jim Wohlpart President

AGB BOARD OF DIRECTORS’ STATEMENT ON SHARED GOVERNANCE

ne of higher education’s most distinctive values is its commitment to shared governance. Simply ut, shared governance is a fundamental principle of inclusion in key areas of institutional responsibility and decision making. Governing boards hold ultimate authority for an institution, as defined n bylaws and other foundational documents as well as state fiduciary principles. There is very

ttle debate on this point. However, through longstanding academic practice, this authority is delegated to—or “shared with”—

nstitutional leaders and faculty. Typically, presidents are charged with institutional leadership, vision, trategic planning , and daily management, while faculty are charged with educational design and deliv

ABOUT AGB Since 1921, the Association of Governing Boards of Universities and Colleges (AGB) has had one mission: to strengthen and protect this country’s unique form of institutional governance through its research, services, and advocacy. Serving more than 1,300 member boards, 1,900 institutions, and 40,000 individuals, AGB is the only national organization providing university and college presidents, board chairs, trustees, and board professionals of both public and private institutions and institutionally related foundations with resources that enhance their effectiveness. © 2017 by the Association of Governing Boards of Universities and Colleges. All rights reserved.

AGB BOARD OF DIRECTORS’ STATEMENT ON Shared Governance

Introduction O ne of higher education’s most distinctive values is its commitment to shared governance. Simply put, shared governance is a fundamental principle of inclusion in key areas of institutional responsibility and decision making. Governing boards hold ultimate authority for an institution, as defined in bylaws and other foundational documents as well as state fiduciary principles. There is very little debate on this point. However, through longstanding academic practice, this authority is delegated to—or “shared with”—institutional leaders and faculty. Typically, presidents are charged with institutional leadership, strategic planning, and daily management, while faculty are charged with educational design and delivery. As the Association of Governing Boards of Universities and Colleges (AGB) said in its Statement on Board Responsibility for Institutional Governance (2010), shared governance “has historically resulted in continuous innovation and the concomitant effect that American college curricula and pedagogy define the leading edge of knowledge, its production, and its transmission.” Despite the remarkable value of shared governance, the stakeholders who are fundamental to its impact often lack understanding of, appreciation for, and even commitment to it. Boards, faculty, and presidents—the key players in the relationship that defines shared governance— continue to struggle with its value and its effectiveness.1

1 This statement focuses on the long-established participants in shared governance—boards, faculty, and presidents. While this group retains its traditional responsibilities in shared governance, for important decisions many leaders today regularly seek consultation with other stakeholders such as staff, students, part-time faculty, alumni, and others. The majority of governing boards do not include reserved board seats for faculty, staff, and students, but some have voting representatives from one or more of these groups. Others allow representatives to attend board meetings but not to vote. AGB does not advocate the inclusion of faculty, staff, and students on governing boards because of the fiduciary responsibilities involved in governance. However, broad consultation that values insights and wisdom from an array of constituencies is often appropriate and helpful.

agb.org

In higher education’s volatile environment, shared

In higher education’s volatile environment, shared governance is essential. It adds substantial value to institutional progress and innovation. In fact, responsibility and accountability for addressing colleges’ and universities’ thorniest challenges often rest with multiple parties. Effective shared governance is about more than who is responsible for what. At its best, shared governance is about how key constituents in institutional communities—traditionally faculty, administrators, and board members—engage in achieving a commonly

governance is essential.

supported mission. For example, these groups customarily participate in strategic planning, institutional budgeting, and discussion of critical issues such as campus climate and student- learning outcomes. The practice of shared governance has developed differently according to the circumstances of individual colleges and universities. For instance, a small, religiously affiliated college with mainly full-time faculty will likely have different shared governance traditions from those of a large public university with faculty unions and substantial numbers of part-time faculty. However, despite institutional size or mission, effective shared governance provides the context for meaningful engagement and decision making in virtually every private and public college or university. It strengthens institutions by providing the means of aligning priorities and including key constituents in mission-related decision making. Even when there is recognition of the importance of shared governance to institutional operations and innovation in principle, it can present considerable challenges in practice. As AGB explained in the 2010 statement, “Many presidents, governing boards, and faculty members believe that institutional governance is so cumbersome that timely and effective decision making is imperiled; factionalism, distrust and miscommunication, and lack of engagement among the parties can impede the decision-making process.” Newer board members may be surprised to learn that—despite their fiduciary authority—some responsibilities, especially those related to academic programs, are primarily the province of the faculty.

Association of Governing Boards of Universities and Colleges

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