DEPUTY DIRECTOR ESTATES AND ACADEMIC ENVIRONMENT (DEVELOPMENT) CANDIDATE INFORMATION PACK
CONTENTS
1.
Executive Summary
2.
Job Description
3.
Person Specification
4.
Further Information
5.
Application Process
EXECUTIVE SUMMARY
London South Bank University (LSBU) is one of London’s largest and oldest universities with over 18,000 students and 2,000 staff. Since 1892, the University has been providing vocationally-relevant, accredited and professionally recognised education.
LSBU has a large and diverse London estate portfolio, and the University is constantly looking to develop and extend the benefits of its location and the features of its varied landscape with investments and improve- ments that constantly further enhance our student offer. LSBU is committed to a major programme of capital expenditure to rationalize and de- velop its property portfolio to provide an optimum physical environment for academic activities. Reporting to the Director of Estates and Academic Environment, the Deputy Director of Estates and Academic Environment (Development) will lead and provide a full range of project management and project delivery services for existing and future major capital projects from project start-up in defining client requirements through to procurement, construction and completion including leading on financial and legal ne- gotiations. This is an exciting opportunity for an individual who is keen to progress their career in a client-side programme leadership role on an ambitious development programme across a diverse, mixed-use Central London estate portfolio.
Mission and vision Our vision is to transform lives, communities, businesses and society through applied education and insight. Over the next five years, we will adapt to take full advantage of both our new Group structure and the digital world. Our Corporate Strategy 2025 (PDF File 1,520 KB) sets out how we will achieve this.
Student Success We want to be recognised as a leading organisation for outstanding practice-led learning, fostering the development of able graduates, ready to address business and
societal challenges. Real World Impact
We will have research and innovation that enhances teaching and tackles global and civic challenges, generates critical insights and sustainable solutions that transform the lives of individuals, communities, businesses and society.
Our Values are EPIIC E xcellence We are known for working to a high standard and providing a quality service to all. P rofessionalism Everyone takes personal accountability and responsibility, leads by example and inspires others. I ntegrity We communicate with transparency and respect, creating a working and learning environment based on trust. I nclusivity We celebrate being a diverse and vibrant community, where there are no barriers to inclusion and where we view the differences between people as a source of strength. C reativity We are innovative, generating ideas and opportunities that are useful in solving problems and enhancing the reputation of the University.
Access to Opportunity Through local and global partnerships we will create opportunities for individuals, businesses and society, and remove barriers to success. Fit for the future We will create a flexible, physical and digital environment, which is it for the future and embraces innovation and sustainability. Our transformational and inclusive culture will be people-centric, values-led and ambitious. Our core activity will align with businesses’ and society’s current and future requirements in terms of skills, knowledge, innovation and insight.
We’ve established a new group of like-minded specialist education providers, offering learners the opportunity to transfer between technical, vocational and academic pathways. The LSBU Group includes: London South Bank University (LSBU) Lambeth College South Bank University Academy of Engineering (for 11-19 year olds) South Bank University Engineering UTC (for 14-19 year olds) South Bank University Enterprises Ltd
We’re also establishing a new Institute for Professional and Technical Education (IPTE) which will provide a one-stop-shop for employers and learners who wish to participate in apprenticeships. In February 2019, The Lambeth ‘Careers College’ joined the LSBU Group of education institutions in a pioneering move designed to enhance Lambeth College’s offer and create greater access to education for all across south London. We joined forces to maximise social impact, build on strong relationships with local employers and support progression to good jobs and careers. As a leader in technical education and graduate employability, LSBU shares a vision to create a vibrant hub for south London education that will break down educational boundaries, create learning and career pathways and focus on student outcomes and success. The new partnership promises students at Lambeth College the benefit of a wide range of educational and career development opportunities, including links to strong employer partnerships.
JOB DESCRIPTION
JOB SPECIFICATION School/Department: Estates and Academic Environment (EAE) Job Title/Grade: Deputy Director of Estates and Academic Environment (Development) Grade A (11) Reporting to: Executive Director of Estates and Academic Environment Purpose of the post : LSBU is committed to a major programme of capital expenditure to rationalize and develop its property portfolio to provide an optimum physical environment for academic activities. The postholder will provide a full range of project management and project delivery services for existing and future major capital projects from project startup in defining client requirements through to procurement, construction and completion including leading on financial and legal negotiations. MAIN ACTIVITIES AND RESPONSIBILITIES: 1. Estate Development Leading on master planning and estate development including arranging site studies e.g. market and/or development appraisals. Management of major capital development projects through the RIBA Plan of Work stages to meet or exceed client expectations and deliver within budget. This includes the preparation of outline design briefs, the appointment of design teams and specialists, stakeholder, end user and service provider consultation, securing all necessary permissions and consents, tendering of works contracts, enabling and vacations, construction works, equipping/commissioning/handover, relocation, defects liability and post occupancy review. The preparation of outline and full business cases for approval by the Executive Committee and ultimately the Board of Governors. Ensure the implementation of high quality design and sustainability solutions within the construction process.
2. Procurement/budget management The provision of advice on procurement options and the selection and appointment of consultants and contractors in line with University and EU procurement directives and best practice guidelines including the preparation of contract documentation in conjunction with the Procurement Department. Co-ordination of the pre-qualification process and recommendations to the University for all appointments/contracts (new projects). Review and periodical update of the framework agreements for the appointment of consultants and contractors. The preparation of all documentation and material required for procurement processes, contracts, returns for funding bodies etc. as required. The day to day management of a delegated budget including the preparation of an annual budget effective cost control and the preparation of financial reports as required. 3. Project Management To act as principal contact for all major capital works between contracted project managers, consultants, advisors, contractors, suppliers and the University. The provision of advice on programme and project risks. The provision of technical information and project strategic objectives for inclusion in funding applications and in support of statutory and funding approval. Responsibility for the strategic planning of combined programmes of projects. The preparation of applications for all necessary permissions and consents. Advise on practical aspects of developing designs, in particular aspects of buildability and construction logistics. Check compliance with regards health, safety, fire and associated issues and input into the preparation and co-ordination of statutory approval applications. Ensure all projects have up to date risk reviews and that timely mitigation strategies are in place if required. The identification and monitoring of the impact of changes to briefs and provide advice of any material change in terms of key dates, financial viability, quality or function. To maintain a system for the evaluation of completed projects to continuously improve the service provided by both EAE and the contractors/suppliers used.
In collaboration with the cost consultant/project manager, oversight of all financial aspects of programme delivery – budgeting, forecasting, cost control and reporting. To monitor progress and expenditure and seek effective ways to reclaim any slippage, to check and authorise invoices for payment within delegated limits and project budgets. Leading on the effective management of external supply chain and delivery partners. 4. Property Responsibility for the University’s leases , both lessor and lessee, lettings and rents including the management of annual rent reviews and associated processes. The submission of annual returns to and responding to queries from the Valuation Agency Office. Ensure that the schedule buildings and contents insurance is accurate and up to date. The management of the acquisition and disposal of estate properties and land as directed to meet financial plans, service needs and deadlines. Joint responsibility with the EAE Space Manager for the compilation of annual property data returns. Responsibility for any party wall or rights of light matters. Ensure that necessary property related licences are applied for and are in place including developer’s access, hoardings, tower crane oversail agreements, conditions surveys have been undertaken etc. Ensure that the University is represented at discussions with organisations such as GLA, local council, TfL, with regards issues such as planning policy, the Borough Plan, supplementary planning policies, highway infrastructure improvements etc. To represent the University at the consultation and planning stages of any neighbouring developments and to provide a contact/link throughout the construction process. 5. Communication Using a variety of media, to promote and communicate the benefits, impact and progress of major projects throughout the University, to the local community, neighbours, statutory authorities and other interested/relevant parties. Build relationships with key contacts and project partners e.g. developers, architects, financial and other professional advisers. Liaison with the local council, statutory bodies and planning authorities.
To ensure effective liaison and notification with internal stakeholders including professional services, Schools, students and the University community in general regarding disruption and programming of works to minimize inconvenience to the day to day operation of the University. Attendance at relevant internal meetings and the preparation and delivery of verbal and written presentations on estate development/major capital project related issues. To represent the University at a variety of external meetings including, The Elephant and Castle Partnership, Blackfriars Road Landowners Forum, Higher Education Design Quality Forum (HEDQF) etc. 6. General To act as a key member of the EAE Senior Management Team and to contribute to the formulation of the business and strategic planning process and to the overall development of the department. To contribute to the production and review of departmental policies and procedures. The provision of ad hoc planning, listed building and advertising consent advice to the EAE Teams and other University Schools and professional service groups. Completion of the annual EMR return from HESA (Higher Education Statistics Agency) Any further duties that may reasonably be required from time-to-time commensurate with the role and the business needs of the University.
JOB DESCRIPTION PERSON SPECIFICATION
SELECTION CRITERIA
A. Educated to degree level with a relevant professional qualification in project management
B. A proven track record in the delivery of high quality project management services across the full pro- ject lifecycle including the preparation of complex briefs
C. Significant experience in the procurement of construction projects for projects in excess of £10m in line with EU and other public procurement funding procedures
D. Experience of working on demanding and technically complex projects and building types
E. Experience in the preparation of applications for necessary permissions and consents
F. Experience in the management of acquisition and disposal of property
G. Experience of sound financial management including the production of financial information for inclusion in committee reports
H. Excellent influencing, negotiating and problem solving skills, with the ability to work effectively with a wide range of senior-level stakeholders both within the organization and across the sector
I. Excellent written and verbal communication and interpersonal skills and the ability be an articulate and effective advocate to establish good working relationships with a diverse range of partners inter- nally and externally
J. Experience in the management of leases, both as lessor and lessee, the undertaking of rent reviews and oversight of the University’ rates assessments
K. Ability to plan, prioritise and manage own workload and work with the minimum of supervision
L. Demonstrable leadership and management skills, able to manage both internal and external teams, consultants and contractors
M. Ability to work under pressure, meet deadlines and work outside of normal contractual hours as required
N. Ability to use a number of IT including packages including finance and the Microsoft Office suite of applications, CAD and BIM
O. Awareness of health, safety and resilience and its practical application
P. Able to demonstrate an understanding of equality and diversity, and its practical
FURTHER INFORMATION
CONDITIONS OF SERVICE Grade and Salary: This post is Grade A , the full time salary range is £65,537 to £73,742 per annum. A market forces supplement can be applied to increase the salary offer for recruitment and retention purposes. Hours of Work and Working Pattern: The basic working week will be 35 hours, worked from Monday to Friday; 9.00am to 5.00pm, with a one hour unpaid lunch break each day. Annual Leave Entitlement: Annual Leave commences at 26.5 working days per annum plus public and bank holidays and days when the University is closed. Our annual leave year runs from August to July. The entitlement is pro rata in the holiday year of commencement of employment. Probation: The successful candidate will serve a 12 month probationary period and an interim report will be made at the end of 6 month’s service. References: All appointments are subject to the receipt of references satisfactory to the University. It is standard procedure to apply for references only for the successful candidate. Medical Screening: The successful candidate will be required to complete a pre-employment medical screening questionnaire, and may be required to undergo a medical examination prior to a written offer of employment being made. Offers of appointment are subject to proof of permission to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006 and original documentary evidence will be required.
Pension Scheme: The University offers automatic membership to a defined contribution (DC) scheme which is operated through Aviva. Employees will be automatically enrolled into the default option where the annual fund charge is no more than 0.75%. Meaning you won’t pay over the odds for your pension to be managed by Aviva. The benefits under the Scheme are based on length of membership and Career average salary. Contribution rates vary according to the level of pensionable pay. Details of the contribution rates and pay bands, together with details of the Scheme can be found: https://clicktime.symantec.com/3QoF83NAivGMw2RiA3ErorQ6H2?u=https%3A%2F%2Fwww. aviva.co.uk%2Fadviser%2Fdocuments%2Fview%2Fsp03303c.pdf EQUAL OPPORTUNITIES POLICY STATEMENT The University is committed to equality of opportunity both as an employer and as an educational institution. The University will promote good relations among its staff and students and will create conditions which contribute to the full development and potential of all its members.
APPLICATION PROCESS
For a confidential conversation please contact our advisors Ben Duffill (ben.duffill@mrgpeople.co.uk) and Nick Coppard (nicholas.coppard@mrgpeople.co.uk) of The Management Recruitment Group on 0203 962 9900. Applications should consist of a comprehensive CV and a covering letter and should be sent to ben.duffill@mrgpeople.co.uk) and nicholas.coppard@mrgpeople.co.uk.
15 Bishopsgate, London, EC2N 3AR
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