University Of Liverpool - Senior M&E Engineer

Senior Mechanical and Electrical Engineer Candidate Information Pack

Contents Executive Summary The University of Liverpool The Estate and Estate Masterplan Facilities, Residential and Commercial Services Senior Mechanical and Electrical Engineer – Job Description Senior Mechanical and Electrical Engineer – Person Specification Benefits of working at the University of Liverpool Application process

Executive Summary

The University of Liverpool is seeking to appoint an industry leading Building Services professional to take up the key role of Senior M&E Engineer. The University of Liverpool has a diverse and complex property portfolio, incorporated within the main Liverpool City Centre Campus and associated satellite sites. Many of the buildings and assets within the portfolio are listed or are of historic importance so any construction, refurbishment or modernisation works must be carefully considered and delivered to an exemplar standard. You will report to the Head of Engineering Services Group, part of the Capital Projects Team led by the Director of Capital Projects and Estate Strategy. You will provide support to colleagues of Facilities, Residential and Commercial Services (FRCS) on all construction and maintenance related projects overseeing the procurement of projects being managed by the University’s approved consultants and contractors, within the value band of circa £25k to £120m. You will work closely with Minor Works Project Managers and Mechanical/Electrical Consultants and Maintenance Surveyors to ensure projects are delivered to acceptable standards, within the agreed programme and within the approved budget allocation in a safe way following the Health and Safety policies of the University. You will work to support the Head of Engineering Services Group in facilitating improved levels of integration between the relevant sections of FRCS by establishing agreed performance standards, project procedures, processes and methodologies related to the building engineering services and infrastructure. This role offers a fantastic opportunity for a Building Services professional to take up a leadership role across a diverse, complex and large-scale estate portfolio in a vibrant city.

The University of Liverpool At the University of Liverpool we are proud of our rich history and heritage and of our place in this fantastic, vibrant city. We are known as the original redbrick university, now used as the collective term for the civic universities founded in the 19th century. From our earliest days our mission and achievements have been inextricably linked to our estate, and the iconic Victoria Gallery and Museum is emblazoned with our founding vision, “For advancement of learning and ennoblement of life”. As one of the UK’s leading research-intensive higher education institutions, we are known for our excellent teaching and research, our global outlook and our continued civic commitment. “Our vision is to be a connected, global University at the forefront of knowledge leadership”. “Our strategy places our global activities as central to our distinctive vision for the future”. “Our plan will lead to transformation as we seek to build on our existing strengths and those aspects of our University that are truly unique.”

https://www.liverpool.ac.uk/strategy-2026/

The Estate and Estate Masterplan Liverpool is a UNESCO World Heritage Waterfront City. Our campus is located within the city centre and in the heart of the Knowledge Quarter, meaning the campus is well connected to the wider city network and is an integral part of the maritime city. Our campus is composed of an eclectic range of buildings from the identifiable ‘red brick university’ Victorian style to post-war Modernist buildings. Our campuses and facilities are an important enabler of our Strategy and, whilst our estate boasts some world-class facilities and wonderful spaces, we need continued investment to best support our ambitious future plans, up to Strategy 2026 and beyond. This £1 billion Estate Masterplan articulates a clear and coherent long-term vision for the future of our university campuses so that they best support our strategic priorities. Following extensive consultation with staff and students in early 2016 and building on the resulting Estate Strategy 2026+, we have placed the issues that matter most to our university community and to our wider stakeholders at the very heart of our plan.

https://www.liverpool.ac.uk/facilities-residential-and-commercial- services/masterplan-estate-strategy/

Facilities, Residential and Commercial Services Facilities, Residential and Commercial Services (FRCS) contains 5 reporting areas, Business Development (including Ness Botanic Gardens), Capital Projects & Estates Strategy, Estates Management, Residential & Commercial Services and Sport. Overall FRCS employs over 15% of the University workforce, accounts for about 10% of the total turnover (excluding capital expenditure) and delivers a wide range of key support services. The FRCS Vision We will play a key role in enhancing University of Liverpool life by delivering a professional and high-quality service to all our community. https://www.liverpool.ac.uk/facilities-residential-and-commercial- services/

Role Purpose and Respons Job Role : Senior M&E Engineer Salary: £43,415 to £60,027 Excellent Benefits Package including exceptional Pension and Annual Leave Entitlement You will report to the Head of Engineering Services Group within the Engineering Services Group which forms part of the Capital Projects Team led by the Director of Capital Projects and Estate Strategy. You will provide support to colleagues of Facilities, Residential and Commercial Services on all construction and maintenance related projects overseeing the procurement of projects being managed by the University’s approved consultants and contractors, within the value band of circa £25k to £120m. You will work closely with Facilities Residential and Commercial Services, Capital and Minor Works Project Managers and Mechanical/Electrical Consultants and Maintenance Surveyors to ensure projects are delivered to acceptable standards, within the agreed programme and within the approved budget allocation in a safe way following the Health and Safety policies of the University. You will also oversee or on an audit basis the maintenance works undertaken by the University’s Measured Term Contractor to ensure that agreed quality and technical standards are met. Assist Project Managers, Building and Quantity Surveyors with the commissioning and handover process to ensure that building facilities are fit for purpose when handed over to University departments and Facilities Residential and Commercial Services (FRCS). You will work to support the Head of Engineering Services Group in facilitating improved levels of integration between the relevant sections of FRCS by establishing agreed performance standards, project procedures, processes and methodologies related to the building engineering services and infrastructure. University Context: The FRCS team has a key role to play in maintaining and improving the buildings and engineering infrastructure of the University to support the academic and research departments, based in 300 buildings (500,000 m2) across the 255 ha site. The diverse Estate includes many listed buildings from Georgian and Victorian periods as well as contemporary buildings and conservation areas coupled with the complex research laboratories this provides many challenges in maintaining and servicing the estate. You will be employed within the Engineering Services Group of FRCS Capital Projects providing professional Mechanical & Electrical Engineering support to other building professionals both in Minor Projects and on Major Capital Projects.

sibilities

CORE ACCOUNTABILITIES Strategic Planning

You responsibility is to assist in ensuring that FRCS provides a high level of service to the University of Liverpool in terms of quality, programming and cost effectiveness on all of the University of Liverpool’s construction and maintenance projects. The post holder will primarily assist other members of the team from the Design Group, Capital Projects Group, Property and Space Group, as well as the University Subsidiary Companies, act as the Senior Mechanical & Electrical Engineer on projects or assist on schemes for the Capital Project Team under the direction of the Head of the Engineering Services Group and Senior Team. The duties of the post will involve responsibility for managing a small team of multi discipline consultants delivery of individual projects and assisting the Head of Engineering Services Group & Senior Team with the delivery of a portfolio of projects from the approved Capital Programme. You will be required to manage building services elements of schemes ranging from circa £25k to £120M which requires co-ordination of internal FRCS staff and Framework Consultants. Embrace and actively promote the Facilities Residential and Commercial Services (FRCS) objectives, values and vision, to ensure the guiding principles are put into practice in the day to day work relationships with clients and colleagues. Support the development of the Estate Strategy and Masterplan, ensuring it is delivered as well as updated to meet operational and strategic requirements. Service Delivery Must have experience of working within a further education environment, within a laboratory environment would be an advantage, on mechanical and/or electrical installations which includes new build projects and refurbishment schemes in a variety of building types together with relevant Project Manager experience to lead on projects with a substantial mechanical and electrical services emphasis. To take a leading role in setting and agreeing standards for building services installations and to advise internal and external professionals. Takes a leading role and provides technical support as required for the University’s mechanical and electrical engineering infrastructure to assist with future capacity or upgrade planning in line with the University’s Estates Strategy & Major Capital Programme. To have a good understanding of the differing forms of building services installations and to stay abreast of developments in the industry particularly with regards to sustainability. Liaise with departments to establish design briefs for schemes to be designed and procured within the University or through the use of external services Consultants and Contractors. Manages external consultants and contractors providing them with detailed briefing instructions, ensuring design information comply with the University’s objectives and to monitor their performance together with the quality of their design, throughout the life of the project through to financial completion. Ensures external consultants are employed in accordance with the University’s Procurement Policy and through the Frameworks Agreement procedures. Produce estimates and feasibility budgets for new works, replacements, adaptation and the extension of existing installations and to appraise feasibility and budget information provided by Consultants.

Role Purpose and Respons Manages the production of building services designs and specifications to meet the requirements of the University and agreed programmes of work, ensuring compliance with all applicable statutory regulations and other University Policies. Prepares detailed tender documentation, CAD drawings and specifications for building services work in accordance with the University Procurement Procedure and to appraise detailed tender documentation from external services consultants ensuring they adhere to the design brief. To administer all contracts using NEC suite of contracts or on occasions JCT and to manage these projects strictly in accordance set out in those contracts, or other similar forms. Attends design team project meetings with University and external design consultants and contribute to design quality, buildability and maintainability standards for the building services installations. Ensures that a consistently high standard of quality control and supervision is maintained for each contract with compliance to design brief, design information, drawings, specifications and site instructions, via site visits, this includes the ongoing monitoring of works as they proceed and full testing and commissioning on completion. Assesses contract implementation with due regard to Building, Mechanical, Electrical and Health & Safety Legislation, Codes of Practice and University of Liverpool’s Policies. Ensure proper control on spending and close adherence to financial targets, in accordance with the requirements of the University of Liverpool’s financial regulations and settling final accounts for projects under their control. Ensure senior management in FRCS are regularly informed on the financial status and progress of projects making project information available. Liaises and acts as point contact with client departments ensuring installation works are progressing satisfactorily, with the approved budget and that all project information is readily available, for the client, ensuring they are up to date. Communicates with all levels of staff in the faculties of the University, appropriate liaison with Consultants, Contractors and outside agencies such as Building Control Officers, Statutory Bodies etc Liaises with the University’s energy management and environmental sustainability officers to establish good practice and improved long term value for money for the University in terms of services design and minimising life cycle costs. Ensure sustainable, low carbon schemes are implemented and energy use minimised by good design and installation practices. Carries out initial analytical assessment of proposed services installations to establish suitability for applications for Carbon reducing grants such as SALIX Green Revolving Fund. Carries out performance appraisal of Framework Agreement Consultants and Contractors through the KPI process. Co-ordinates and manage the work of the Minor Works Framework services consultants and the M&E Clerk of Works within the project design teams. Complies with the University’s Health and Safety Policies and associated safe working procedures and guidelines and monitor similar compliance by the appointed Contractors and Consultants. Co-ordinates, supervises and/or arranges witness testing and commissioning of the Mechanical and Electrical installations on behalf of the University Project Manager / Contract Administrator.

sibilities

Liaises and provides advice to the University of Liverpool’s direct labour on access and maintenance issues relating to mechanical and electrical installations and to ensure proper familiarisation to staff on new installations of plant and equipment, adhering to the BSRIA Soft Landing principles. To take a leading role in co-ordinating the development of standard mechanical and electrical specifications and maintaining and updating standard mechanical and electrical specifications and design guidelines for use by FRCS staff and external consultants. Maintains all necessary records and archives as required by legislation, University Project Management procedures and good practice. Acts as interface on services issues between the Measured Term Contractor and the Maintenance Section, working closely with the Maintenance Supervisors/Facilities Engineers to ensure that the design of new works procured by them is consistent with the existing services infrastructure and with future maintenance requirements. Manages meetings necessary for project delivery, act as Chair or Deputy Chair and ensure appropriate governance, secretarial administration and actions address. Liaises with the FRCS Maintenance Team and the Maintenance Managers in relation to maintenance issues and ensures that the University’s M&E handover procedure is followed. Assists in completing a full review the contents of the Health and Safety File, the O&M Manual and the “As Built” drawings and information and ensures maintenance manuals, tests certificates and guarantees are adequate and that they are archived/passed to the appropriate parties. Assists in the BSRIA “Soft Landings” process on completion of a project to ensure the building is performing to its agreed design tolerances and manages this process with the Framework Consultants and Contractors to completion. Keeps up to date with relevant technical and regulatory technical developments relating to building engineering services and to disseminate such information to others within the department and the University as appropriate. Health & Safety Management Promotes safe working methods, observes statutory regulations, codes of practice, CDM compliance and all matters relating to HASAW Act. Liaises with the Facilities Management Health, Safety & Risk Manager on all safety related issues. Liaises with Asbestos Manager and ensuring correct asbestos safety management procedures are followed. Ensure that contractors working at the University receive induction to enable them to comply with rules and procedures and to work safely within the University environment. Thorough knowledge of statutory regulations relating to pressure vessels, British Standards, Legionella, COSHH, CDM Regulations, Statutory Regulations and HASAW Act and should be familiar with Permit to Work systems. Aims to ensure that all works are carried out in accordance with the relevant statutory requirements, including Health and Safety Regulations, Codes of Practice, Contracts, University Specifications, established professional standards and Service Level Agreements. Promotes a risk management approach to projects and implements and reviews risk management procedures in accordance with the Department defined standard, ensuring that risk assessments and method statements are available, where necessary.

Role Purpose and Respons

Assesses contract documentation with due regard to Building, Mechanical, Electrical and Health & Safety Legislation, Codes of Practice and University of Liverpool’s Policies. Complies with the University’s Health and Safety Policies and associated safe working procedures and guidelines and monitor similar compliance by the appointed Contractors and Consultants. Reports all accidents, dangerous occurrences and near miss incidents following the University procedures and standard forms. Accountable for ensuring that all relevant University policies and systems, and any audit requirements and institutional standards are met. Attends where requested and contributes to the FRCS Department’s Safety Management Group. Human Resources Management To manage a small lead of in-house multi-discipline consultants ie M&E Engineers within the Engineering Services Group and across the Capital Plan to deliver various projects as agreed. To undertake regular review assessments of the team performance and carry out annual Personal Development Reviews. Assists in the management of the Measured Term Contractor, Minor Works Framework Consultants and Contractors maintaining good industrial relations, and ensuring their compliance with the relevant Health, Safety standards. Attends regular meetings with the Design Group staff, Project Managers and Contractors/Consultants, where relevant, to review performance and as an aid to effective communication. Provides general supervision of works to junior and trainee staff, giving advice and guidance as necessary. Undertakes continuing professional development and participate in FRCS technical seminars and training initiatives. Other Deputises where necessary for the Head of Engineering Services Group as required. Undertakes any other related duties which may be required in managing the Engineering Services.

sibilities

Person Specification

ATTRIBUTES

CRITERIA

ESSENTIAL / DESIRABLE

EXPERIENCE

Experience as a Senior Mechanical and Electrical Engineer within a related organisation Previous experience of managing co-ordinating and monitoring performance of external M&E consultants and contractors Experience of undertaking M&E feasibility studies and producing scenarios and options with budgets and cost plan Experience in Engineering Design and Infrastructure systems Experience of leading on M&E installations on new and refurbishment projects Experience of producing an M&E Engineering Strategy and specifications along with design information briefs to procure works for new and refurbishment installations Experience of management of governance, business cases, budgets and budgetary information Experience of undertaking site audits and checks of “as built” information, soft landings process and liaising with key stakeholders, consultants and contractors A good part of this experience gained in a similar environment to a University Experience of working with a recognised Quality Assurance System Experience of Marketing Services to clients Educated to degree level or relevant and equivalent in Engineering related subject Relevant and recognised qualification in Mechanical and/or Electrical Engineering Relevant post graduate qualification in management NEBOSH or similar relevant safety qualification Hold, or working towards, a current full membership of the Chartered Institute of Building Service Engineers Professional (CIBSE) and be, or working towards, a full Chartered Member of the Engineering Council.

Essential Essential

Essential

Essential Essential Essential

Essential

Desirable Desirable Desirable Essential Essential Desirable

EDUCATION, QUALIFICATION & TRAININIG

Desirable

SKILLS, GENERAL AND SPECIAL KNOWLEDGE

Good all-round organisational skills and an ability to plan own workload Computer literate and experience of database management and record keeping systems Display sound business sense and project management skills Have excellent all-round judgement and communication skills (both oral and written) and a good personal manner Be able to work independently towards agreed goals, with a very high degree of professional integrity and trustworthiness Be service oriented and willing to provide support to a wide variety of end-users including external providers in order to achieve the organisations objectives for the management of drawing information Must demonstrate initiative, flexibility and ability to work under pressure Good interpersonal skills, able to work well within a team and to influence best practice as part of a team Ability to apply robust commercial, finance and contractual acumen Ability to exercise effective Leadership at the same time as working collaboratively creating an effective team and a positive culture and behaviour manging through influence and developing freedom for the team to operate

Essential Essential Essential Essential

Essential

Essential Essential

PERSONAL ATTRIBUTES & CIRCUMSTANCES

Proactive approach and self motivated Analytical and organised

Essential Essential Essential

Able to work to suite site conditions, including working outside core hours, weekend working on occasions and across all University sites, both on and off Campus sometimes at short notice Hold current driving licence Use of own vehicle to attend sites off Campus, (UoL vehicle expenses reimbursed)

Desirable

Working at The University of Liverpool Our University is a place where we inspire people to learn and achieve, enabling them to make the most of life. It is a place where people can do things that they never thought possible. Just like our city, we celebrate individuality and ingenuity, energy and enterprise, and we see how the ideas of one person can reverberate around the world. With a diverse mix of over 30,000 students and 4,700 staff, life on campus combines the excitement of an energetic, friendly and welcoming city, with the community feel of a self- contained, vibrant campus. The University of Liverpool is committed to providing an environment which recognises and values people’s differences, capitalises on the strengths that those differences bring to the institution and supports all staff and students in maximising their potential to succeed.

The University offers a range of generous staff benefits including

• A generous holiday entitlement • A market-leading pension scheme

• Relocation support. The University is able to offer financial and logistical relocation support to candidates that are seeking to move to the area to take up a role with the University. • Access to the University of Liverpool Benefits Plus. This is a collection of fantastic discounts, offers and promotions provided by local and national services and businesses for University Staff. • Support with further learning and development • Family friendly benefits and support including high quality childcare centre and holiday play schemes as well as a Childcare Voucher Scheme. The University also has a range of policies offering parents and carers a family friendly environment to work in including Flexible Working, Maternity and Adoption Leave.

Application Process

For a briefing discussion please contact our advisor David Craven (david.craven@mrgpeople.co.uk). Applications should consist of a CV and covering letter and should be sent to david.craven@mrgpeople.co.uk.

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