FINANCE AND ADMINISTRATION COMMITTEE T HURSDAY , APRIL 10, 20 2 5
MARYLAND TRANSPORTATION AUTHORITY
2310 BROENING HWY BALTIMORE, MD 21224
FINANCE AND ADMINISTRATION COMMITTEE MEETING AGENDA April 10, 2025 – 9:00 a.m. This meeting will be livestreamed on the Finance and Administration Committee Meeting Archive | MDTA (maryland.gov) NOTE: This is an Open Meeting being conducted via livestreaming. The public is welcomed to watch the meeting at the link listed above. If you wish to comment on an agenda item please email your name, affiliation, and agenda item to cdickinson@mdta.state.md.us no later than noon on Wednesday, April 9, 2025. You MUST pre-register in order to comment. Once you have pre-registered you will receive an email with all pertinent information. AGENDA OPEN SESSION Call to Order 1. Approval – March 13, 2025 - Open Meeting Minutes Chairman von Paris 5 min. 2. Approval – Contract No. MT-00211389 - HVAC & ATC Kristina Guy 5 min. Maintenance Repairs – Central Region 3. Approval – Contract No. MT-00211392 - HVAC & ATC Toni Caschera 5 min. Maintenance Repairs – ICC Facilities 4. Approval – Contract No. MT-00211391 - HVAC & ATC Carroll Hicks 5 min. Maintenance Repairs – WPL Bridge Facility 5. Approval – MDTA Resolution 25-01 – Series 2025 Bonds Allen Garman 5 min.
Kevin Cullity Yaw Berkoh
6. Update –
Strategic Plan Update
Sarah Clifford
10 min.
7. Update –
Safety and Risk Management Update
Percy Dangerfield Terricka Holman-Moore
10 min.
8. Update –
Environmental Compliance Overview
Hayley Thomas
10 min.
Vote to Adjourn
Subject to change; revisions to be published
4/4/25
ITEM 1
FINANCE AND ADMINISTRATION COMMITTEE MONTHLY MEETING THURSDAY, MARCH 13, 2025 OPEN MEETING VIA LIVESTREAMING OPEN SESSION
MEMBERS ATTENDING:
Cynthia Penny-Ardinger Dontae Carroll Jeffrey Rosen John von Paris
STAFF ATTENDING:
Jeffrey Brown Percy Dangerfield Jeffrey Davis Cheryl Dickinson
Tonya Dorsey Allen Garman Bruce Gartner
James Harkness Natalie Henson Kimberly Millender, Esq. Kenneth Montgomery Mary O’Keeffe John Sales
Deb Sharpless Cheryl Sparks Timothy Sheets
At 9:00 a.m., Member John von Paris, Chair of the Finance and Administration Committee, called the Finance and Administration Committee Meeting to order. APPROVAL – OPEN MEETING MINUTES FROM FEBRUARY 13, 2025 MEETING Member von Paris called for the approval of the meeting minutes from the Open Meeting held on February 13, 2025. Member Jeffrey Rosen made the motion, and Member Dontae Carroll seconded the motion, which was unanimously approved.
OPEN SESSION MARCH 13, 2025 PAGE TWO OF THREE APPROVAL – CONTRACT NO. SV-00211187 – COMMUNICATIONS AND RELATED SERVICES Mr. John Sales requested a recommendation of approval from the Finance and Administration Committee to present Contract No. SV-00211187, Communications and Related Services, to the full Maryland Transportation Authority (MDTA) Board at its next scheduled meeting. This contract is to provide communications and related services for the MDTA’s Office of Communications and Marketing in its mission to aid in public education and promote public safety on MDTA roadways. These services may include, but are not limited to, development, production and implementation of public safety and traffic management campaigns/messages utilizing traditional media, digital media, social media, public relations, community outreach, research and analytics, crisis communications service, website management and other related activities. Three (3) proposals were received. The recommended awardee is McAndrew Company, Inc. This contract has a base term of three (3) years with one (1) two (2) year renewal option for a total contract term of five (5) years and a not to exceed amount of $8,250,000. Member von Paris called for a motion to recommend approval of this item to the full MDTA Board at the next scheduled meeting. Member Penny-Ardinger made the motion and Member Carroll seconded the motion, which was unanimously approved. APPROVAL – FY 2025 BUDGET AMENDMENT #2 Mr. Jeffrey Brown requested a recommendation of approval from the Finance and Administration Committee to present an amendment to the FY 2025 Operating Budget to the full MDTA Board at its next scheduled meeting. The 2025 Budget Amendment #2 will increase the FY 2025 Operating Budget by $7.3 million to account for the accelerated purchase of police vehicles in the current fiscal year that were originally planned for FY 2026. Member von Paris called for a motion to recommend approval of this item to the full MDTA Board at its next scheduled meeting. Member Rosen made the motion, and Member Penny- Ardinger seconded the motion, which was unanimously approved.
OPEN SESSION MARCH 13, 2025 PAGE THREE OF THREE UPDATE – FY 2026 DEPARTMENT OF LEGISLATIVE SERVICES BUDGET ANALYSIS Ms. Deb Sharpless provided the Finance and Administration Committee with an overview of the budget analysis and recommendations presented by the Department of Legislative Services during the MDTA’s Fiscal Year 2026 legislative budget hearing. The overview also included a brief recap of the budget and the MDTA’s responses to the questions raised in the budget analysis document. UPDATE – KEY BRIDGE REBUILD PROJECT CONTRACTS Mr. James Harkness updated the Finance and Administration Committee on the awarded contracts for the Key Bridge Rebuild project. This update also provided information regarding the composition of the A&E teams on the awarded contracts. UPDATE – HUMAN RESOURCES AND WORKFORCE DEVELOPMENT Ms. Tonya Dorsey updated the Finance and Administration Committee on Recruitments and Examinations, Workforce and Organizational Development, the Human Resources Information System (HRIS), and internal Policies.
There being no further business, the meeting of the Finance Committee adjourned at 9:53 a.m., following a motion by Member Penny-Ardinger, and seconded by Member Carroll.
____________________________________ John von Paris, Chairman
ITEM 2
MEMORANDUM
TO:
Finance and Administration Committee Kristina Guy, Contract Manager
FROM:
SUBJECT:
Contract MT-00211389, HVAC and ATC Maintenance and Repairs for MDTA Central Region Facilities
DATE:
April 10, 2025
PURPOSE OF MEMORANDUM To seek recommended approval from the Finance and Administration Committee to present Contract No. MT-00211389, HVAC and ATC Maintenance and Repairs for MDTA Central Region Facilities to the full MDTA Board at its next scheduled meeting. SUMMARY This Contract is to provide HVAC, ATC Maintenance and Water Treatment Services at the MDTA BHT, FMT, FSK and PB Facilities. RECOMMENDATION(S) To obtain recommended approval by the Finance and Administration Committee to present Contract No. MT-00211389, HVAC and ATC Maintenance and Repairs for MDTA Central Region Facilities to the full MDTA Board at its next scheduled meeting. ATTACHMENT(S) • Finance & Administration Committee Project Summary
2310 Broening Highway • Baltimore, MD 21224 • mdta@mdta.maryland.gov • 410.537.1000 • 711 (MD Relay) • mdta.maryland.gov • DriveEzMD.com
FINANCE & ADMINISTRATION COMMITTEE PROJECT SUMMARY Contract No. MT-00211389, HVAC & ATC Maintnenance & Repairs/MDTA's Central Locations
PIN NUMBER
N/A
CONTRACT NUMBER CONTRACT TITLE
MT-00211389
HVAC & ATC Maintenance for Central Locations
The purpose of this Contact is to retain the services of a Contractor(s) to provide HVAC, ATC and Water Treatment Services for MDTA's BHT, FMT, FSK and PB Facilities (Central Region) . The Provider shall furnish all labor, materials, supplies, equipment, supervision, services and related incidentals for HVAC, ATC Maintenance & Repairs and Water Treatment Services.
PROJECT SUMMARY
MBE PARTICIPATION
ADVERTISED GOAL (%)
PROPOSED GOAL (%)
SCHEDULE
MBE PARTICIPATION - OVERALL
ADVERTISEMENT DATE ANTICIPATED NTP DATE
OVERALL MBE
1/3/2025 6/8/2025
14.00% 14.00%
VSBE
1.00%
1.00%
DURATION/TERM
Three (3) Years with one 2-Year Renewal Option
BID PROTEST
YES
NO
CURRENT VENDOR
BID RESULTS
BID AMOUNT(S)
Denver-Elek, Inc.
$ $ $
2,260,813.00 2,375,070.00 2,503,806.00
Check
Patapsco Mechanical
EASI
ITEM 3
Wes Moore, Governor Aruna Miller, Lt. Governor Paul J. Wiedefeld, Chairman
Maryland .,, Transportation Authority
Board Members: Dontae Carroll
Cynthia D. Penny-Ardinger Jeffrey S. Rosen Samuel.D. Snead, MCP, MA John F. von Paris
Maricela Cordova William H. Cox, Jr. Mario J. Gangemi, P.E.
Bruce Gartner, Executive Director
MEMORANDUM
Finance and Administration Committee Toni Caschera, Contract Managei:---;,,/.a'
TO:
FROM:
Contract MT-00211392, HVAC and ATC Maintenance and Repairs for MDTA ICC Facilities
SUBJECT:
April 10, 2025
DATE:
PURPOSE OF MEMORANDUM
To seek recommended approval from the Finance and Administration Committee to present Contract No. MT- 00211392, HV AC and ATC Maintenance and Repairs for MDT A ICC Facilities to the full MDTA Board at its next scheduled meeting.
SUMMARY
This Contract is to provide HVAC, ATC Maintenance and Water Treatment Services at the MDTA ICC Facilities.
RECOMMENDATION(S)
To obtain recommended approval by the Finance and Administration Committee to present Contract No. MT-00211392, HV AC and ATC Maintenance and Repairs for MDT A ICC Facilities to the full MDTA Board at its next scheduled meeting.
ATTACHMENT(S)
• Finance & Administration Committee Project Summary
2310 Broening Highway• Baltimore, MD 21224 • mdta@mdta.maryland.gov• 410.537.1000• 711 (MD Relay)• mdta.maryland.gov• DriveEzMD.com
FINANCE & ADMINISTRATION COMMITTEE PROJECT SUMMARY Contract No. MT-00211392, HVAC & ATC Maintenance & Repairs at MDTA's ICC Facilities
PIN NUMBER
N/A
CONTRACT NUMBER CONTRACT TITLE
MT-00211392
HVAC & ATC Maintenance for ICC Facilities
The purpose of the project is to retain the services of a qualified Contractor to provide HVAC and ATC Services for MDTA's ICC Facilities. The Provider shall furnish all labor, materials, supplies, equipment, supervision, services and related incidentals for HVAC and ATC Maintenance and Repairs.
PROJECT SUMMARY
MBE PARTICIPATION
ADVERTISED GOAL (%)
PROPOSED GOAL (%)
MBE PARTICIPATION - OVERALL
SCHEDULE
ADVERTISEMENT DATE ANTICIPATED NTP DATE
OVERALL MBE
1/6/2025 6/8/2025
14.00% 14.00%
VSBE
1.00%
1.00%
DURATION/TERM
Three (3) Years with one 2-Year Renewal Option
BID PROTEST
YES
NO
CURRENT VENDOR
Check
BID RESULTS
BID AMOUNT(S)
Denver-Elek, Inc.
$ $ $ $
1,029,298.00 1,067,744.00 1,162,145.00 1,239,125.00
EASI
Patapsco Mechanical RSC Electrical Co.
ITEM 4
MEMORANDUM
TO:
Finance and Administration Committee Carroll Hicks, Contract Manager
FROM:
SUBJECT:
Contract MT-00211391, HVAC and ATC Maintenance and Repairs for MDTA WPL Bridge Facilities
DATE:
April 10, 2025
PURPOSE OF MEMORANDUM To seek recommended approval from the Finance and Administration Committee to present Contract No. MT-00211391, HVAC and ATC Maintenance and Repairs for MDTA WPL Bridge Facilities to the full MDTA Board at its next scheduled meeting. SUMMARY This Contract is to provide HVAC, ATC Maintenance and Water Treatment Services at the MDTA WPL Bridge Facilities. RECOMMENDATION(S) To obtain recommended approval by the Finance and Administration Committee to present Contract No. MT-00211391, HVAC and ATC Maintenance and Repairs for MDTA WPL Facilities to the full MDTA Board at its next scheduled meeting. ATTACHMENT(S) • Finance & Administration Committee Project Summary
2310 Broening Highway • Baltimore, MD 21224 • mdta@mdta.maryland.gov • 410.537.1000 • 711 (MD Relay) • mdta.maryland.gov • DriveEzMD.com
FINANCE & ADMINISTRATION COMMITTEE PROJECT SUMMARY Contract No. MT-00211391 - HVAC And ATC Maintenance and Repairs for MDTA WPL Facilities
PIN NUMBER
N/A
CONTRACT NUMBER CONTRACT TITLE
MT-00211391
HVAC and ATC Maintenance and Repairs for MDTA WPL Facilities
The purpose of the project is to retain the services of a qualified Contractor to provide HVAC, ATC and Water Treatment Services for MDTA's WPL Facilities. The Provider shall furnish all labor, materials, supplies, equipment, supervision, services and related incidentals for HVAC, ATC Maintenance and Repairs and Water Treatment Services.
PROJECT SUMMARY
MBE PARTICIPATION (N/A)
ADVERTISED GOAL (%)
PROPOSED GOAL (%)
MBE PARTICIPATION - OVERALL
SCHEDULE
ADVERTISEMENT DATE ANTICIPATED NTP DATE
OVERALL MBE
1/3/2025 6/8/2025
14.00% 14.00%
VSBE
1.00%
1.00%
DURATION/TERM
Three (3) Years w/one 2-Year Renewal Option
BID PROTEST
YES
NO
CURRENT VENDOR?
BID RESULTS Denver-Elek
BID AMOUNT(S)
$ $
1,111,523.00 1,168,944.00
TRUE
EASI
ITEM 5
MEMORANDUM
TO:
MDTA Board
FROM:
Allen Garman, Deputy Director Finance Kevin Cullity, Director of Treasury and Debt Yaw Berkoh, Debt Administrator MDTA Board Resolution 25-01, Municipal Financing
SUBJECT:
DATE:
April 10, 2025
PURPOSE OF MEMORANDUM Explain the purpose of MDTA Board Resolution 25-01 for Municipal Financing and request recommendation of the Finance Committee to present the authorizing resolution to the full board for approval. The resolution authorizes the issuance of toll revenue bonds to finance a portion of capital projects
in fiscal 2026. SUMMARY
The Municipal Financing Resolution authorizes the issuance of $600 million of bonds to finance capital projects for an approximately one-year period through fiscal 2026. The financing is expected before December 31, 2025, and will be sized to account for the capital program, net operating revenues, bond premium, debt service reserve funding, and costs of issuance. The $600 million limit contained in the resolution is based on the most recent official forecast approved by the MDTA Board in November 2024. More precise financing needs will be known in coming months based on realized fiscal 2025 capital spending and updated information incorporated in the CTP for fiscal 2026. It is expected that an amended resolution will be required to update the financing limit, but the first resolution is currently needed as delegated authority to engage bond counsel in the development of the Official Statement and generally begin the financing process that comfortably requires 90-days to complete.
2310 Broening Highway • Baltimore, MD 21224 • mdta@mdta.maryland.gov • 410.537.1000 • 711 (MD Relay) • mdta.maryland.gov • DriveEzMD.com
MDTA Board Resolution, Municipal Financing Page Two
The Executive Director and Chief Financial Officer (CFO) will have the authority to manage the bond sale and closing, including the award of the 2025 bonds to the successful underwriting firm(s) or negotiation of terms for a private placement. The resolution also provides for authority to select other service providers and to prepare and execute all closing documents, certificates, and bond forms. Resolution 25-01 contains the following limiting and reporting provisions: 1. Par Amount – Limited to $600 million. 2. Bond Sale Date – No later than December 31, 2025. 3. Bond Sale Reports on Results – Provided by the Executive Director and CFO at the first Board meetings after the sale dates. RECOMMENDATION Management requests the Finance Committee’s concurrence and recommendation to move to the full board for approval of the Municipal Financing Resolution. ATTACHMENTS Board Resolution 25-01, Municipal Financing
M ARYLAND T RANSPORTATION A UTHORITY R ESOLUTION 25-01
A R ESOLUTION REGARDING THE ISSUANCE BY THE M ARYLAND T RANSPORTATION A UTHORITY ( THE “MDTA”) OF ITS S PECIAL O BLIGATION R EVENUE B ONDS , S ERIES 2025 ( THE “2025 B ONDS ”) FOR THE P URPOSE OF ( I ) FINANCING AND REFINANCING THE ACQUISITION , CONSTRUCTION AND EQUIPPING OF CERTAIN T RANSPORTATION F ACILITIES P ROJECTS AND ( II ) REFUNDING CERTAIN OUTSTANDING OBLIGATIONS OF THE MDTA ISSUED FOR THE PURPOSE OF FINANCING AND REFINANCING THE ACQUISITION , CONSTRUCTION AND EQUIPPING OF CERTAIN T RANSPORTATION F ACILITIES P ROJECTS ; A PPROVING THE P REPARATION AND D ISTRIBUTION OF A P RELIMINARY AND A F INAL O FFICIAL S TATEMENT , A SUPPLEMENTAL TRUST AGREEMENT , AN ESCROW DEPOSIT AGREEMENT AND OTHER TRANSACTION DOCUMENTS ; A UTHORIZING THE SOLICITATION AND SELECTION OF PROVIDERS OF PROFESSIONAL SERVICES ; A UTHORIZING CERTAIN OFFICERS TO DETERMINE MATTERS PERTAINING TO THE SALE AND ISSUANCE OF THE 2025 B ONDS , INCLUDING THE FINANCING S TRUCTURE AND T ERMS ; AUTHORIZING , SPECIFYING , DETERMINING AND APPROVING CERTAIN OTHER MATTERS PERTAINING TO THE 2025 B ONDS . W HEREAS , the Maryland Transportation Authority, an agency of the State of Maryland (the “ MDTA ”), adopts this Resolution 25-01 (“ Resolution 25-01 ”) for the purpose of authorizing the issuance of the 2025 Bonds in an aggregate principal amount not to exceed Six Hundred Million Dollars ($600,000,000); and W HEREAS , the MDTA is authorized under Sections 4-101 through 4-405 of the Transportation Article of the Annotated Code of Maryland (2015 Replacement Volume, as supplemented) (the “ Act ”) to finance “transportation facilities projects” (as defined in the Act), to issue revenue bonds for the purpose of financing the cost of transportation facilities projects, to issue revenue bonds for the purpose of refunding any of its outstanding revenue bonds and to perform any actions necessary or convenient to carry out the powers granted in the Act; and W HEREAS , the MDTA has entered into the Second Amended and Restated Trust Agreement dated as of September 1, 2007 (as previously amended and supplemented, the “ Master Trust Agreement ”), with The Bank of New York Mellon (successor to The Bank of New York), as trustee (the “ Trustee ”); and W HEREAS , pursuant to Sections 2.01 and 2.04 of the Master Trust Agreement, the MDTA has issued its Transportation Facilities Projects Revenue Refunding Bonds, Series 2017 (Tax- Exempt Bonds) dated July 27, 2017 (the “ Series 2017 Bonds ”), Transportation Facilities Projects Revenue Bonds dated June 25, 2020 (the “ Series 2020 Bonds” ), Transportation Facilities Projects Revenue Bonds dated April 7, 2021 (the “ Series 2021A Bonds ”), Transportation Facilities Projects Revenue Refunding Bonds, Series 2022 (Tax-Exempt Bonds) dated May 5, 2022 (the “ Series 2022 Bonds ”), Governor Harry W. Nice Memorial/Senator Thomas "Mac" Middleton Bridge Replacement Project (TIFIA – 20221007A) TIFIA Bond (the “ 2022 TIFIA Bond ”), Transportation Facilities Projects Revenue Refunding Bonds, Series 2024A (Tax-Exempt Bonds) dated March 5, 2024 (the “ Series 2024A Bonds ”), and
R ESOLUTION 25-01 Page Two
W HEREAS , the Series 2017 Bonds, the Series 2020 Bonds, the Series 2021A Bonds, the Series 2022 Bonds, the 2022 TIFIA Bond and the Series 2024A Bonds, currently outstanding (the “ Outstanding Prior Bonds ”) were issued for the purpose of financing and refinancing the design, construction and equipping of Transportation Facilities Projects (as defined in the Master Trust Agreement) or any Improvements (as defined in the Master Trust Agreement);; and W HEREAS , Section 2.04 of the Master Trust Agreement provides that the MDTA may from time to time issue Additional Bonds (as defined in the Master Trust Agreement) in accordance with the terms and conditions set forth in the Master Trust Agreement for the purpose, among others, of (i) paying all or any part of the cost of any additional Transportation Facilities Projects (as defined in the Master Trust Agreement) or any Improvements (as defined in the Master Trust Agreement) or (ii) providing funds for refunding all or a portion of the bonds then outstanding of any or all series, whether or not such bonds are then subject to redemption, including providing for the payment of any redemption premium due or to become due thereon, interest to accrue to the selected redemption or maturity date, any serial maturities to become due prior to the selected redemption or maturity date and any expenses in connection with such refunding; and W HEREAS , pursuant to the terms of Section 11.01 of the Master Trust Agreement, the MDTA desires to enter into a supplemental trust agreement supplementing the Master Trust Agreement to provide for the issuance of Additional Bonds (the “ 2025 Bonds, ” as defined herein) to be secured by the Master Trust Agreement and a supplemental trust agreement equally and ratably with any portion of the Outstanding Prior Bonds that may remain outstanding after issuance of the 2025 Bonds; and W HEREAS , the MDTA desires to authorize the sale and issuance of the 2025 Bonds for the purpose of (i) refunding all or a portion of the Outstanding Prior Bonds or all or a portion of any principal maturities thereof (collectively, the “ Refunded Bonds ”) and (ii) financing the design, construction and equipping of any additions, improvements and enlargements to the Transportation Facilities Projects and any other transportation facility projects designated under the Master Trust Agreement and any trust agreements supplementing thereto as Transportation Facilities Projects (the “2025 Project”), provided that certain conditions set forth in this Resolution are met. N OW , T HEREFORE , B E I T R ESOLVED B Y T HE M ARYLAND T RANSPORTATION A UTHORITY , as follows: Section 1. The MDTA hereby authorizes the issuance of its Special Obligation Revenue Bonds, Series 2025 (the “ 2025 Bonds ”), in one or more series as the bond issue may be further designated by the Executive Director of the MDTA (the “ Executive Director ”), in an aggregate principal amount not to exceed Six Hundred Million Dollars ($600,000,000) for the purpose of (i) refunding and redeeming the Refunded Bonds and financing and refinancing the 2025 Project, (ii) optionally depositing funds into a debt service reserve fund, and (iii) paying the costs related to the issuance of the 2025 Bonds. Section 2. The 2025 Bonds shall be issuable as fully registered bonds without coupons in denominations of $5,000 or any integral multiple thereof, and sold in one or more series. The
R ESOLUTION 25-01 Page Three
2025 Bonds are special obligations of the MDTA payable, as to principal and interest, solely from the revenues and funds pledged thereto under the Master Trust Agreement, as amended and supplemented, and are not and shall not be deemed (i) to be general obligations of the MDTA, (ii) to constitute obligations of the Department of Transportation of Maryland, or (iii) to constitute a debt or a pledge of the faith and credit or the taxing power of the State of Maryland or any political subdivision thereof. Section 3 . Bond Sale. (a) The MDTA hereby authorizes its Executive Director to sell the 2025 Bonds in one or more sales by either competitive bidding or private negotiation (including but not limited to a direct placement with a financial institution) as determined to by the Executive Director, with the advice of the Chief Financial Officer of the MDTA (the “ Chief Financial Officer ”), its bond counsel, its financial advisors and, as appropriate, other officers and staff of the MDTA, to be the most advantageous for the MDTA, provided that such sales must occur no later than December 31, 2025, unless a later sale date is approved by future resolution of the MDTA. (b) The Executive Director is authorized to determine, with the advice of the Chief Financial Officer, its bond counsel, its financial advisors and, as appropriate, other officers and staff of the MDTA, the rate or rates of interest to be borne by the 2025 Bonds or the method of determining the rates (such rates of all or a portion of the 2025 Bonds may be fixed or variable), if all or a portion of the 2025 Bonds will be sold with taxable or tax-exempt interest, the dates of principal and interest payments and final maturity of the 2025 Bonds, provided that the date of final maturity of the 2025 Bond shall not exceed (i) the useful life of the assets financed with respect to the proceeds used for 2025 Projects and (ii) the final maturity of the Refunded Bonds with respect to proceeds used to refund the Refunded Bonds. (c) If the Executive Director determines to sell all or a portion of the 2025 Bonds by the solicitation of competitive bids, the MDTA hereby authorizes the Executive Director, with the assistance of the Chief Financial Officer, its bond counsel, its financial advisors and, as appropriate, other officers and staff of the MDTA, (1) to determine the means for the submission of competitive bids, including but not limited to electronic bids via such service provider as the Executive Director deems appropriate, (2) to determine the terms and conditions for such sale, including but not limited to, the conditions for acceptance of bids and the criteria for the selection of a winning bidder, subject to the limitations set forth in this Resolution, (3) to prepare a notice of sale setting forth the terms and conditions of such sale (the “ Notice of Sale ”), and (4) to advertise such sale, including but not limited to publication of the Notice of Sale or a summary thereof by any electronic medium, financial journal or such other manner as the Executive Director shall deem appropriate, at least ten days before the date set for the receipt of bids. (d) If the Executive Director determines to negotiate the terms of the sale of all or a portion of the 2025 Bonds, the MDTA hereby authorizes the Executive Director, with the assistance of the Chief Financial Officer, its bond counsel, its financial advisors and, as appropriate, other officers and staff of the MDTA, (1) to solicit and accept proposals for the purchase of the 2025 Bonds on a private, negotiated basis, and (2) to negotiate an agreement for
R ESOLUTION 25-01 Page Four the purchase of the 2025 Bonds (a “ Bond Purchase Agreement ”), in accordance with the limitations set forth in this Resolution. (e) The Executive Director and the Chief Financial Officer shall each provide a report of the results of any sale of the 2025 Bonds at the first meeting of the MDTA Board occurring after such sale of the 2025 Bonds. Section 4 . The Executive Director is hereby authorized to engage, as appropriate, the services of a trustee, a registrar, a paying agent, an escrow agent, a verification agent, an underwriter, a feasibility consultant, engineers, accountants, printers and such other service providers as the Executive Director deems appropriate from time to time with respect to the 2025 Bonds and the Refunded Bonds. Section 5 . The MDTA hereby authorizes the Executive Director, Chief Financial Officer and other staff of the MDTA, with the assistance of its bond counsel and its financial advisors, to prepare a preliminary official statement, a final official statement, a private placement memorandum or any other form of offering document (each referred to herein as, an “ Official Statement ”) for the sale of the 2025 Bonds and to distribute each Official Statement to the entities that they shall deem appropriate. Section 6 . Subject to the terms set forth in this Resolution, the MDTA hereby authorizes its Executive Director, with the assistance of other officers of the MDTA, counsel to the MDTA, its bond counsel, financial advisors, and staff, to prepare (i) one or more supplements to the Master Trust Agreement (each, a “ Supplemental Trust Agreement ”), (ii) one or more bond certificates for the 2025 Bonds (each, a “ Bond Certificate ”), (iii) an escrow deposit agreement or an escrow letter (the “ Escrow Deposit Agreement ”), if required, (iv) one or more continuing disclosure agreements (each, a “ Continuing Disclosure Agreement ”) to assist the underwriters of the 2025 Bonds in complying with the requirements of Rule 15c2-12 adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934, (v) a bond payment insurance policy (a “ Municipal Bond Policy ”), if deemed appropriate, and (vi) a municipal bond debt service reserve insurance policy (a “ Reserve Fund Policy ”), if deemed appropriate in place of a funded debt service reserve, as the same may be amended from time to time. Section 7. The Chairman of the MDTA (the “ Chairman ”) and the Executive Director are hereby authorized to execute and deliver on behalf of the MDTA each Bond Certificate by their manual or facsimile signatures. The Executive Director is hereby authorized to cause an original or facsimile of the official seal of the MDTA to be imprinted on each Bond Certificate. Section 8 . The MDTA hereby authorizes the Chairman and the Executive Director, or either of them, to execute and deliver on behalf of the MDTA, as appropriate, an Official Statement, a Supplemental Trust Agreement, a Bond Purchase Agreement, an Escrow Deposit Agreement, a Continuing Disclosure Agreement, a Municipal Bond Policy, a Reserve Fund Policy and such other documents, certificates and agreements deemed appropriate by the Chairman or the Executive Director (collectively, together with the Bond Certificates, the “ Bond Documents ”). The execution and delivery by them of the Bond Documents shall be conclusive evidence of their final approval.
R ESOLUTION 25-01 Page Five Section 9.
The MDTA hereby covenants that it will take, or refrain from taking, any and all actions necessary to comply with the provisions of Section 103 and Sections 141 through 150 of the Internal Revenue Code of 1986, as amended (the “ Code ”), applicable to the 2025 Bonds in order to preserve the status of the interest on the 2025 Bonds as excluded from gross income for federal income tax purposes. Without limiting the generality of the covenant set forth in the preceding sentence, (a) the MDTA will not use or permit the use of any of the proceeds of the 2025 Bonds or any of the funds of the MDTA in such manner as would cause the interest on the 2025 Bonds to be included in gross income for federal income tax purposes, (b) the MDTA will regulate the investment of the proceeds of the 2025 Bonds so as not to cause any of the 2025 Bonds to be an “arbitrage bond” within the meaning of Section 148 of the Code and the Income Tax Regulations thereunder, (c) the MDTA will, if and to the extent necessary make periodic determinations of the rebate amount and timely pay any rebate amount, or installment thereof, to the United States of America, (d) the MDTA will prepare and timely file Internal Revenue Service Form 8038-G, Information Return for Tax-Exempt Governmental Obligations, and (e) the Executive Director and Chief Financial Officer are hereby authorized and directed to prepare or cause to be prepared and to execute and deliver any certificate or other document which may be required in order to assure compliance with the applicable provisions of Section 103 and Sections 141 through 150 of the Code, and the Income Tax Regulations thereunder. Section 10. The Chairman and the Executive Director are hereby authorized to specify, prescribe, determine, provide for or approve, all within the limitations of this Resolution and the Act, all other matters, details, forms, documents and procedures pertaining to the sale(s), security, issuance, delivery and payment of or for the 2025 Bonds, including (without limitation) the execution, acknowledgment, sealing and delivery of Bond Documents by the Chairman, Executive Director or any other duly qualified employee, agent or officer of the MDTA as are or may be necessary or appropriate to consummate the transactions contemplated by this Resolution in accordance with the Act and this Resolution. Section 11. The MDTA hereby authorizes its Executive Director and all other proper officers of the MDTA to create, supplement, amend, execute, and deliver documents, certificates, notices and agreements related to the Refunded Bonds and to take such actions or cause to be taken such actions as shall be necessary, proper and convenient for carrying out the purposes of this Resolution, including expending funds and incurring costs. Section 12. This Resolution shall be effective immediately upon its adoption.
Dated as of: April 24 , 2025
W ITNESS :
M ARYLAND T RANSPORTATION A UTHORITY
R ESOLUTION 25-01 Page Six
_____________________________
____________________________________
Bruce Gartner Executive Director
Paul J. Wiedefeld
Chairman
A PPROVED AS TO F ORM AND L EGAL S UFFICIENCY :
_____________________________ Kimberly A. Millender
Assistant Attorney General Deputy Principal Counsel
ITEM 6
Cynthia D. Penny-Ardinger Jeffrey S. Rosen Samuel D. Snead, MCP, MA John F. von Paris
MEMORANDUM
TO:
Finance & Administration Committee
FROM:
Sarah Clifford, Director, Office of Strategy and Employee Engagement Christopher Parris, Manager
SUBJECT:
Strategic Plan Update
DATE:
April 10, 2025
PURPOSE OF MEMORANDUM The purpose of this agenda item is to present to the Finance and Administration Committee an update on the MDTA Strategic Plan. SUMMARY In May 2024, the MDTA Strategic Plan was presented to and approved by the Board. Since the approval, the Office of Strategy and Employee Engagement (OSEE) have been working on a roll out plan. The MDTA Strategic Plan has a common theme of a team; MDTA is one team working together. OSEE took that common theme and planned an all-day meeting, called the ‘Huddle’, which focused on the team aspect of the Strategic Plan as well as developing strategies to support the Strategic Plan goals. The Huddle was held in November 2024. It was an all-day collaboration meeting with over 50 employees in attendance. Member Carroll attended and spoke to the group about the importance and benefits of teamwork. There were representatives from all Divisions and Offices. Employees were nominated by their Chief and then randomly placed into a team. The teams corresponded to the four (4) Strategic Plan goals which are championed by a Chief. Employees did not know which goal team they were part of until halfway through the day. Throughout the day, the theme was team. Tables were decorated with various team and sports memorabilia to help employees brainstorm. To encourage participation and conversations, employees were asked questions via an interactive poll tool (Slido) about favorite teams, qualities of a successful teams and more.
2310 Broening Highway • Baltimore, MD 21224 • mdta@mdta.maryland.gov • 410.537.1000 • 711 (MD Relay) • mdta.maryland.gov • DriveEzMD.com
Strategic Plan Update Page Two of Two
Once the goal teams were identified, each group was asked to discuss their goal, develop a team name, vote on a coach, develop 3-5 strategies/actions and report out to the group. The group then voted on which strategy the team should focus on for the next 30, 60 and 90 days. Since the huddle, the goal teams have met individually; working on their strategies to support their goal. While the goal teams were originally developed through nominations, employees interested in being part of a goal team and deliver the goals in the Strategic Plan are welcome to join a team, anytime. With the goal teams working on their strategies; the next step is to focus on the initiatives listed on the Roadmap. There are 16 initiatives listed on the roadmap. These initiatives are a focus for MDTA. Updates for 1-2 initiatives will be provided each month during Leadership Roundtable (LRT), with additional updates provided as needed. In addition to the Huddle and report out on the Roadmap initiatives, the Office of Strategy and Employee Engagement have visited each MDTA facility, sharing about employee engagement and the MDTA Strategic Plan. Copies of the plans and updated Mission, Vision and Value posters have been provided to each facility. The next step is brainstorming metrics that relate the goals and initiatives. These metrics would be used to populate a dashboard.
ITEM 7
MEMORANDUM
TO:
MDTA Finance & Administration Committee
FROM:
Director of the Office of Environment, Safety & Risk Management, Paul Truntich Chief of Risk Management (OESRM)Terricka Holman-Moore
PREPARED BY:
SUBJECT:
Safety and Risk Management Update
DATE:
April 10, 2025
PURPOSE OF MEMORANDUM The purpose of this agenda item is to present to the MDTA Finance & Administration Committee with an update of the MDTA’s safety and risk management efforts. SUMMARY The MDTA Office of Environmental, Safety and Risk Management (OESRM) has two primary functions: employee safety/risk management and environmental compliance. Employee safety/risk management addresses the following: • Employee Injury Reporting – o Ensuring employee injuries are reported timely and accurately via the MDTA’s safety software management system STEAM (Safety, Teamwork, Excellence, Action, Management System) • State Vehicle Accident Investigation and Participation on the Accident Review Board – o Review and investigate all accidents involving MDTA vehicles to determine preventability • Training – o Provide annual training to Division of Operations personnel on select safety topics and monthly Driver Improvement Training (DIP) • Worker’s Compensation Case Management –
o In conjunction with the Injured Workers’ Insurance Fund (IWIF), collaborate on work injury case management, identification of Temporary Modified Duty (TMD) assignments and Return-to-Duty (RTD) coordination
2310 Broening Highway • Baltimore, MD 21224 • mdta@mdta.maryland.gov • 410.537.1000 • 711 (MD Relay) • mdta.maryland.gov • DriveEzMD.com
Safety and Risk Management Update Page Two
• Safety Program Development and Implementation – o Develop and implement programs focusing on employee safety, i.e., chemical management, bloodborne pathogens, heat illness prevention, electrical safety, etc. • Safety Evaluations, Investigations & Assessments – o Perform safety evaluations & assessments at MDTA facilities, conduct injury/accident investigations and assist with assessments conducted by outside agencies (Maryland Occupational Safety & Health - MOSH) • Drug and Alcohol Testing – o Oversee the program for the administration of random, reasonable suspicion, post- accident, return-to-duty and follow-up drug & alcohol testing • Employee Outreach - o Support facility Environmental & Safety Committees (ESC), conduct annual June Safety Month events and develop safety-related content distributed to MDTA employees Today’s presentation will focus on enhancements to the MDTA’s chemical management processes and efforts for continued employee outreach. OESRM’s safety/risk management group consists of the Chief of Risk Management, one (1) Occupational Safety and Health Officer – One (1) Lead and five (5) Occupational Safety and Health Officer III positions. ATTACHMENT 2025 OESRM Safety/Risk Management presentation
Safety & Risk Management
Office of Environment, Safety & Risk Management (OESRM)
Paul Truntich –Director of OESRM Terricka Holman-Moore –Chief of Safety & Risk Management
Safety & Risk Management Programs
Employee Injury Reporting
State Vehicle Accident Investigation
Worker’s Compensation Case Management
Training
Safety & Risk Management Programs (continued)
Safety Program Development and Implementations
Safety Evaluations, Investigations & Assessments
Drug and Alcohol Testing
Employee Outreach
Safety & Health Commitment
The Maryland Transportation Authority (MDTA) is committed to creating a workplace that is safe, healthy and injury-free. Our employees are our most valuable assets, and their safety and health is our first priority. Safety is essential to all business functions and is never compromised under any circumstance.
Environmental & Safety Committees Facility ESC
Monthly meetings are held at the various facilities Discuss safety topics Connects OESRM with the Division of Operations Complete monthly inspections Implement quarterly safety projects Upgrade inventory Basic training New procedures
Safety Data Sheets (SDS) Velocity
Velocity serves as transition to becoming paperless QR code provide access to the SDS database in real- time Once the database is scanned you can search for SDS for chemicals used within MDTA Revamped software solution made accessible for all employees
Safety Data Sheets (SDS) Velocity
Scan Here to Access MDTA’s Online SDS eBinder
Type in the Name of the Product and Click the Magnifying Glass
June Safety Month Traveling Safety Expo
Questions, comments …
ITEM 8
MEMORANDUM
TO:
MDTA Finance & Administration Committee Paul Truntich, Director, Office of Environment, Safety & Risk Management (OESRM) Hayley Thomas, Environmental Manager (OESRM),
FROM:
PREPARED BY:
SUBJECT:
Environmental Compliance Overview
DATE:
April 10, 2025
PURPOSE OF MEMORANDUM The purpose of this agenda item is to present to the MDTA Finance & Administration Committee with an update of the MDTA’s environmental compliance efforts. SUMMARY The MDTA Office of Environmental, Safety and Risk Management (OESRM) has two primary functions: environmental compliance and employee safety. Environmental compliance addresses the following: • Waste Management – o Ensure the proper storage, transportation and disposal of hazardous and non- hazardous waste generated by MDTA activities • Recycling - o Establish programs for the recycling of all appropriate items generated by MDTA activities, i.e., paper/cardboard, scrap metal, scrap rubber, used oil, etc. • Environmental Evaluations, Investigations, Assessments & Audits - o Conduct material assessments, quarterly inspections of MDTA facilities, maintain a 3 rd party facility auditing program, and support outside agencies during their inspections (Maryland Department of the Environment) • Fuel Oil Storage Tank Management - o Ensure all fuel oil storage tank systems (above and underground) are operational and compliant with applicable regulations; support tank investigation and testing activities and assist with tank repairs/upgrades/replacements
2310 Broening Highway • Baltimore, MD 21224 • mdta@mdta.maryland.gov • 410.537.1000 • 711 (MD Relay) • mdta.maryland.gov • DriveEzMD.com
Environmental Compliance Overview Page Two
• Training - o Conduct annual hazardous waste and spill prevention training for Division of Operations personnel and coordinate training from outside vendors when necessary • Employee Outreach – o Conduct annual Earth Day event, support annual facility recycling awards and develop safety-related content distributed to MDTA employees Today’s presentation will focus on enhancements to waste management practices, recycling efforts and our annual Earth Day activities. OESRM’s environmental compliance group consists of the Environmental Manager, one (1) Environmental Analyst IV, one (1) Environmental Analyst II and one (1) Environmental Analyst I position. ATTACHMENT 2025 OESRM Environmental Compliance presentation
Environmental Compliance Overview
Office of Environment, Safety & Risk Management (OESRM)
Paul Truntich –Director of OESRM Hayley Thomas – Environmental Manager
Environmental Compliance Programs
Waste management
Fuel oil storage tank management
Training
Recycling
Inspections/ Assessments
3 rd Party Compliance Audit
Employee education and outreach
Sweeper Dirt Program
Fort McHenry Tunnel Facility- staging area for the Central Region. A comprehensive street-sweeping program with a constant accumulation of sweeper dirt.
Sweeper Dirt Process The MDTA has dump trucks, equipment operators, and resources on hand to complete this process in-house.
Recognized an opportunity to reduce costs and collaborated with the Fort McHenry Tunnel facility to implement a new sweeper dirt disposal process.
Cost Savings
$75,000 saved in less than 6 months at the Central Region with the new sweeper dirt process!
Over $12,000 in savings in the month of February for the Northern Region.
Recycling Program Maryland Recycling Act (MRA)
MRA Rate
30
25
20
15
10
MDTAs’ MRA rate for 2024 is at 26.5% which is 3.3% higher than last year!
5
0
2020
2021
2022
2023
2024
MRA Rate
Outreach Initiative : Earth Day Our office hosts an Earth Day Fair every year in April to spread information about sustainability to MDTA.
Earth Day Fair – Recycling Contest
Last year, the Harry W. Nice/Thomas Middleton Bridge won most improved. They raised their recycling rate from 21% in 2022 to 27.1% in 2023.
Recycling Contest Award
For the 2023 Earth Day fair, John F. Kennedy Maintenance I facility won the award for highest overall recycling rate of any MDTA facility at 31.5%.
Questions, comments …
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