Equip Exposition is the annual event dedicated to growing landscapers’, hardscapers’, manufacturers’, and dealers’ businesses.
Exhibitor Services Manual | 2 |
Vendor Order Forms and Documents | 4 |
Kentucky Exposition Center Order Forms | 4 |
Material Handling & Freight | 4 |
Indoor Electrical Services | 4 |
Labor and Equipment Services | 4 |
Internet, Network, WiFi, and Voice Services | 4 |
Air, Water, Drainage, and Natural Gas | 4 |
Marshalling Yard Map | 4 |
Additional Order Forms | 4 |
Audio Visual (AV) | 4 |
Floral Plant Rental | 4 |
Security Order Form | 4 |
Freight Transportation ABF Freight | 4 |
Booth Resource Documents (click the form name to download) | 4 |
Contractor Wristband Request Form | 4 |
Indoor Exhibit Space Contracts | 4 |
Outdoor Exhibit Space Addendum | 4 |
Exhibit B – Insurance Requirements | 4 |
Fire Marshal Request Form | 4 |
Exhibit and Display Specification Guidelines | 4 |
Press Conference Request Form | 4 |
Lead Retrieval Catalog and Pricing | 4 |
Material Removal Receipt | 4 |
MUST KNOW INFORMATION | 5 |
IMPORTANT CONTACTS | 5 |
Show Management | 5 |
Sponsors | 5 |
Fern (General Service Contractor) | 5 |
Shipping Location for Booth Materials: | 5 |
Kentucky Exposition Center (KEC) | 5 |
Housing Bureau for Hotels | 5 |
ArcBest Trade Show Shipping | 5 |
IMPORTANT DATES | 6 |
Wednesday, July 31 | 6 |
Tuesday, August 13 | 6 |
Friday, August 23 | 6 |
Thursday, August 29 | 6 |
Monday, September 2 | 6 |
Wednesday, September 25 | 6 |
Monday, September 30 | 6 |
Tuesday, October 1 | 6 |
Friday, October 11 | 6 |
Sunday, October 13 -Tuesday, October 15 | 6 |
Friday, October 18 | 6 |
Saturday, October 19 | 6 |
Sunday, October 20 | 6 |
Exhibitor Information | 7 |
Access to Halls & Outdoor Demonstration Area | 7 |
Contract Terms & Conditions | 7 |
MARKETING | 7 |
Exhibitor Promotional Activities | 7 |
Press Center | 7 |
TRAVEL & HOTEL | 8 |
Airport | 8 |
Hotel Reservations | 8 |
RV Parking | 8 |
Directions to the Kentucky Exposition Center are as follows: | 8 |
EXHIBITOR RESOURCES | 9 |
Exhibitor Dashboard | 9 |
Catering | 9 |
Receptions | 9 |
Business Center | 9 |
Shuttle Service | 9 |
How to View the Floor Plan | 9 |
Exhibitor Lounges and Food Orders | 9 |
YOUR BOOTH | 10 |
Exhibit Specifications | 10 |
Early Break Down Rules | 10 |
Signs | 10 |
Exhibitor Service Order Forms | 10 |
Freight & How to Label | 10 |
Bill of Lading | 10 |
Forklifts | 10 |
Sales Tax | 10 |
Selling Your Products | 10 |
Colors | 11 |
Structural/Support Columns | 11 |
Outside Demonstration Area | 11 |
REGULATIONS AND POLICIES | 12 |
Insurance | 12 |
Independent Display House/Contractor Notification | 12 |
Fire Safety Regulations | 12 |
First Aid | 12 |
Noise Restrictions | 12 |
Photographs | 12 |
Paging/Messages | 12 |
Parking | 12 |
Exhibition Policy/No Suitcasing | 12 |
Payments/Space Charges | 12 |
EXHIBITOR BADGES & PERSONNEL | 13 |
Rules for Credentials | 13 |
Exhibitor Registration (Badges) | 13 |
Contractor/Maintenance Wristbands | 13 |
Exhibitor Admittance/Non-Show Hours | 13 |
Product Removal from Show Floor | 13 |
Exhibitor Badges FAQs | 13 |
How many badges do exhibitors receive? | 13 |
Who can wear an Exhibitor badge? | 14 |
How do we order badges for our booth? (See this video: https://vimeo.com/983192047/06aa7ae6bc?share=copy) | 14 |
How do I register my team on the Exhibitor Badges page? | 14 |
How do I manage my booth staff after I’ve added them? | 14 |
How does my team pick up their badges at the show? | 14 |
Exhibitor Show Schedule | 15 |
Move-In Times | 15 |
Move-Out Times | 15 |
Trade Show Hours for Attendees | 15 |
Move-in and Move-out Procedures | 16 |
Phone Number for Marshalling Yard | 16 |
Marshalling Yard Location | 16 |
Rules for Loading of Freight & Booth Packing | 17 |
Marshalling Yard Description and Directions | 17 |
Housing Process – 2024 Equip Exposition – Louisville, KY | 18 |
Reservation Information: | 18 |
Fire Marshal Regulations | 19 |
Fire Marshall Requirements [Please Read Carefully] | 19 |
EV Safety Requirement | 20 |
Promotional Toolkit | 21 |
Promotional Tools Kit Vendor Links | 21 |
Lead Retrieval Support | 21 |
Map Your Show - Digital Floor Plan Advertising | 21 |
Press Conference Request Form | 21 |
Giveaway & Celebrity Promotion Form | 21 |
50% Registration Code – VIP Guest Invites | 21 |
Trade Show Directory Print Advertising | 21 |
New Product Showcase Form | 21 |
Exhibitor “Spotlight” | 21 |
Photo and Videos to Promote Equip Exposition | 21 |
Equip Exposition Staff Contacts | 21 |
Introduction to the Promotional Toolkit | 22 |
Pre-Show | 22 |
At the Show | 22 |
After the Show | 22 |
Exclusive Opportunities for Exhibitors | 22 |
Press Materials and the Press Center | 22 |
Media and Editorial Contacts | 22 |
Fact Sheet | 23 |
Where | 23 |
Dealer Preview | 23 |
Who Attends | 23 |
Exhibitors | 23 |
Show Management | 23 |
Partners | 23 |
Editorial Coverage | 24 |
How to Promote with the Press | 24 |
Schedule a Press Conference for Increased Awareness | 24 |
Plan Your Exhibit & Lead Capturing Strategy | 25 |
Leverage your Social Media | 25 |
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